Heat Pump and Air Handler Replacement at Walt Whitman Birthplace Association

The Office of Parks, Recreation and Historic Preservation (OPRHP) has a non-functioning HVAC system at the Walt Whitman Birthplace Association located in Huntington Station, NY. OPRHP is seeking proposals to:

• remove and dispose of the existing system
• provide and install a new in-kind HVAC replacement, which includes a heat pump and air handler.
• provide programmable thermostat

The new unit to be installed must be supported by the current infrastructure's structural load, electrical and ducting.

If awarded a Purchase Order, work must be completed as soon as possible as the current unit is not operational.

Existing Heat Pump Unit Information:

• American Standard (Trane)
• Model TWA120A300FA
• Serial 44113G4AD
• R22 10 Ton Condenser

Condenser Unit located outside

Existing Air Handler Information:

• York
• Model F3EH120A33A
• Serial NES004073

Air Handler located in the attic

Electrical Infrastructure

• Heat pump operates on a 60 Amp three-phase 208v supply
• Air handler operates on a 100 Amp three-phase 208v supply
• Maximum electrical load of breakers is 60 amps.

Site Specifications:

• Visitor Center, meeting/exhibit space
• Approximately 2200 square feet
• A unit that utilizes R410 refrigerant will not be accepted.
• Hangers or other bracing cannot be removed from trusses
• Exterior changes to the building not allowed
• Heat pump and air handler must be installed in the existing location
• The new air handler must not exceed the dimensions and weight of the current unit
• Age of Unit, air handler and ducting: 21 years

Vendor is Responsible for all of the Following:

• Disconnecting, removing, and disposing of current system
• Cleaning out current refrigerant (R22) from existing piping
• Removing and replace existing refrigerant piping
• Installing new condenser, air handler, and all necessary components
• Providing labor and materials for any repairs including but not limited to patching and painting
• Testing system to ensure it is functioning correctly

A MANDATORY Pre-Proposal Site Visit is scheduled on November 13th at 9:00 AM ET, and will be held at:

Walt Whitman Birthplace Association

246 Old Walt Whitman Rd

Huntington Station, NY 11746

Attendance at the Site Visit is MANDATORY .

It should be noted that vendors are REQUIRED to attend this Site Visit in order to submit a bid for this procurement.

Vendors should notify the designated contacts via email at Bids.purchasing@parks.ny.gov by the date/time indicated in the RFQ Timeline if they plan to attend.

If a vendor is unable to attend, you will not be eligible to submit a bid. No exceptions will be made.

Time permitting, inquires may be made at the site visit. Any responses given at the site visit are not binding; only the responses in the official response at the conclusion of the Question & Answer (Q&A) period will be binding. All other inquiries shall be submitted in writing to only the designated contacts.

OPRHP is seeking bids from experienced companies with the personnel, facilities, and organization to meet the demands of a contract of this scope. Bidders shall comply with the laws of the State of New York and shall possess or obtain any required licenses, permits, or authorizations necessary to be considered for award.

To be deemed qualified and responsive, Bidders must provide the following written documentation with the bid:

• If other than the manufacturer of the product, written documentation from the manufacturer stating the vendor is authorized to sell and repair its products.
• Specification sheet for the product being offered.

Vendor shall provide proof that they possess EPA Section 608 Certification.