Health Department Facility Improvements

Agency:	Sedgwick County
State:	Kansas
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Nov 3, 2023
Due Date:	Nov 28, 2023
Solicitation No:	23-0062
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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HEALTH DEPARTMENT FACILITY IMPROVEMENTS

INVITATION FOR BIDS

PROJECT: Health Department Facility Improvements

1900 E 9th

Wichita, KS 67214

COUNTY BID NUMBER: 23-0062

PRE-BID MEETING:

A pre-bid meeting will be held on site. Bidders are to meet at 1900 E 9th beginning at 11:00 a.m.

on Monday, November 13, 2023.

Attendance is not mandatory; however, this will be the only time to meet directly with County staff

and the architect to answer questions concerning this project. General contractors are encouraged

to have their subcontractors attend this meeting to view the site conditions.

This project has a defined performance period: Work must be substantially complete by May

31, 2024 and final complete and billed by June 15, 2024.

Bidders are encouraged to examine bidding documents as early as possible. In order to ensure

each bidder has the most current information for bidding there is an established date and

time for last questions to be asked. Bidders requiring clarification or interpretation of the

Bidding Documents shall make such requests, in writing only, to Lee Barrier, Purchasing

Agent, at Lee.Barrier@sedgwick.gov no later than 5:00 p.m. on Friday, November 17, 2023.

RESPONSES TO INVITATION FOR BID:

PLEASE NOTE ADDRESS CHANGE FOR PURCHASING DEPARTMENT.

The new address is: 100 N. Broadway Avenue, Suite 610, Wichita, Kansas 67202

Responses will be received in the Sedgwick County Purchasing Department, located in the Finance

Department until 1:45 p.m. on Tuesday, November 28, 2023. Late Bids will not be accepted and

will not be considered for award recommendation.

Purchasing is now offering the option of electronic bid submission. Should you elect to participate,

with an electronic response, the RFB number must be entered in the subject line and email the entire

document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must sealed and marked on

the lower left-hand corner with the firm name and address, RFB number, and the response due

date. Submit one (1) original AND one (1) electronic copy (PDF/Word supplied on a flash drive) of

the entire document with any supplementary materials to: Buyer's Name, Sedgwick County

Purchasing Department, 100 N. Broadway, Suite 610, Wichita, KS, 67202.

Again, submittals are due NO LATER THAN 1:45 pm on Tuesday, November 28, 2023. If you

have any questions or difficulties, please contact the Purchasing at Purchasing@sedgwick.gov or

call (316) 660-7255 or assistance. Late or incomplete responses will not be accepted and will not

receive consideration for final award.

INVITATION FOR BIDS

Page 1 of 4

HEALTH DEPARTMENT FACILITY IMPROVEMENTS

If you choose to send a hard copy of your bid, Sedgwick County will not accept submissions that

arrive late due to the fault of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any

other delivery/courier service.

BID RESPONSES WILL BE OPENED AT: 2:15 p.m. on Tuesday, November 28, 2023.

This meeting will be held in the Finance Department, 100 N. Broadway, Suite 610, Wichita, Kansas,

67202. All interested parties are invited to attend this meeting, as bids/responses will be received,

publicly opened and read aloud or you may listen in as the bids/responses are read into the record.

If you would like to listen in, please dial our Meet Me line at (316) 660-7271 at 2:15 pm.

After review and appropriate approval, a contract will be awarded to the lowest responsive,

responsible and best bidder meeting specifications and appropriately licensed to do the specified

work outlined in these documents.

Plans and specifications are available in electronic form only and may be downloaded by

clicking the following link, Sedgwick County Construction Projects. Company information

will be collected to generate a plan holder’s list which will be updated weekly and available

at the Health Department Facility Improvements section of the current RFP/RFQ page.

A RECOMMENDATION FOR CONTRACT AWARD:

will be made to the Board of Bids and Contracts at its regular meeting at 10:00 a.m. on Thursday,

December 7, 2023, generally held in at 100 N. Broadway, 6th Floor, Wichita, Kansas 67202, although

this date or location could change.

CONTRACT AWARD:

Board of County Commissioners will consider award on Wednesday, December 13, 2023, although

this date could change.

PROJECT SCOPE:

Various architectural, mechanical and electrical improvements throughout the facility.

BIDDING DOCUMENTS:

1. Complete sets of Bidding Documents shall be used in preparing Bids.

2. Neither the Owner nor the Architect/Engineer assumes any responsibility for errors or

misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3. The Owner or Architect/Engineer, in making copies of the Bidding Documents available, do

so only for the purpose of obtaining Bids on the work and do not confer a license or grant for

any other use.

4. Bids shall include furnishing all labor, materials, equipment and performing the work for the

above-described Project in strict accordance with the Bidding Documents and any Addenda.

DURING BIDDING PERIOD:

Inquiries regarding Bid Documents, Bid/Selection process or any requests for information about this

specific project shall be directed in writing only to:

Lee Barrier, Purchasing Agent

100 N. Broadway Avenue, Suite 610

Wichita, KS 67202

Telephone: (316) 660-7258 Fax: (316) 660-1839

E-mail: Lee.Barrier@sedgwick.gov

INVITATION FOR BIDS

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HEALTH DEPARTMENT FACILITY IMPROVEMENTS

All contact concerning this solicitation shall be made through the Purchasing Department.

Bidders shall not contact county employees, department heads, using agencies, evaluation

committee members or elected officials with questions or any other concerns about the solicitation.

Questions, clarifications and concerns shall be submitted to the Purchasing Department in writing.

Failure to comply with these guidelines may disqualify the Bidder’s response.

OWNER’S REPRESENTATION:

Owner’s Representative for the duration of the Project is:

Rob Lawrence, Senior Construction Project Manager

271 W. 3rd Street, Suite 325

Wichita, Kansas 67202

Telephone: (316) 660-9865 Fax: (316) 660-9868

E-mail: robert.lawrence@sedgwick.gov

Architect’s Representative:

Brad Teeter, AIA

Spangenberg Phillips Tice Architecture

312 S Broadway

Wichita, KS 67202

Telephone: (316) 267-4002

E-mail: bt@SPTarchitecture.com

BIDDER’S REPRESENTATION:

In order to induce the Owner to accept their Bid, in addition to and not in lieu of any other

representations and warranties contained in the Bidding Documents, the Bidder represents and

warrants the following to the Owner:

1. The Bidder and their subcontractors are financially solvent and possess sufficient working

capital to complete the work, and perform all obligations hereunder.

2. The Bidder is able to provide the plant, tools, materials, supplies, equipment, and labor

required to complete the work and perform the Bidder’s obligations hereunder.

3. The Bidder will be authorized to do business in the State of Kansas, and will be properly

licensed to do this work.

4. The Bid and execution of the Bidding Documents and the Bidder’s performance thereunder

are within the Bidder’s duly authorized powers.

5. The Bidder has made an exhaustive study of the Bidding Documents; understands the terms

and provisions thereof; and has sought or will timely seek any and all necessary clarifications

prior to submitting the Bid; and that the Bid is made in accordance with the foregoing.

6. The Bidder has visited the Project and is completely familiar with the local and special

conditions under which the work is to be performed and has correlated such knowledge with

the requirements of the Bidding Documents.

7. The Bid is based upon the approved materials, systems and equipment described in the

Bidding Documents without exception, including all warranties, coordination and components

required to perform the work.

8. The Bidder certifies that their Bid is submitted without collusion, fraud, or misrepresentation

as to other Bidders, so that all Bids for the Project result from a free, open and competitive

bidding environment.

INVITATION FOR BIDS

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HEALTH DEPARTMENT FACILITY IMPROVEMENTS

9. The Bidder possesses a high level of experience and expertise in the business

administration, management, and superintendence of projects of the size, complexity and

nature of this particular Project, and that the Bidder will work with the care, skill and diligence

of such a contractor.

10. The Bidder acknowledges that the Owner is relying upon this Bidder’s skill and experience in

connection with the work being bid herein.

11. That complete sets of Bidding Documents were used in the preparation of the Bid and that

neither the Owner nor the Architect is responsible for errors or misinterpretations resulting

from the use of incomplete sets of such Documents.

The foregoing warranties are in addition to, and not in lieu of (A) any and all other liability imposed

upon the Contractor by law with respect to the Contractor’s duties, obligations and performance of

the work and (B) any and all other warranties, representations and certifications made in the Bidding

Documents. The Contractor’s liability hereunder shall survive the Owner’s final acceptance of and

payment for the work. All representations and warranties set forth herein and in the Contract

Documents shall survive the final completion of the work or the earlier termination of this Agreement.

Bid Guarantee:

1. Bid Security is required in the amount of at least 5% of the bid plus all additional alternates.

In case of multiple prices in a bid or alternate, write for the maximum possible contract

amount.

2. Bid Security can be in the form of a certified or Cashier’s Check or Bid Bond acceptable to

Sedgwick County. Checks are to be made payable to the Sedgwick County Clerk and drawn

on a solvent Kansas bank or trust company. These checks or bonds will be retained by

Sedgwick County until the purchase contract has been awarded.

3. Bid Bonds shall be written by a bonding agency approved by the United States Treasury

Department and licensed to do business in the State of Kansas.

4. Bid Bonds shall be submitted on AIA Document A310, latest edition, as issued and approved

by the American Institute of Architects.

5. Bid Security will be retained by the Sedgwick County Clerk until the Contract for the Project

has been completed and is a guarantee that if awarded the Contract, the Bidder will enter

into a contract and give bonds as required. In the event the successful Bidder fails to

consummate a signed Contract, through no fault of the Owner, Bid Security shall be retained

by the Owner as liquidated damages and not as a penalty.

6. Sedgwick County reserves the right to retain the Bid Security of the three (3) lowest Bidders

until the successful Bidder has entered into a Contract or until 60 days after Bid opening,

whichever is the shorter. All other Bid Securities will be returned as soon as practicable.

Sedgwick County is desirous of allowing as many Kansas vendors as possible the opportunity to

participate, including minority owned, woman owned and small businesses, in the roles of general

contractors and subcontractors. If your company does not fall into either of these categories, your

efforts to contract with vendors who fall in these categories are appreciated.

General Contractor will be required to maintain a subcontractor worksheet throughout the project

and will submit the worksheet to County staff at any time requested but shall submit the worksheet

at the completion of project.

END OF INVITATION FOR BIDS

INVITATION FOR BIDS

Page 4 of 4

HEALTH DEPARTMENT FACILITY IMPROVEMENTS

INSTRUCTIONS TO BIDDERS

PROJECT: Health Department Facility Improvements

1900 E 9th

Wichita, KS 67214

COUNTY BID NUMBER: 23-0062

ARCHITECT: Brad Teeter, AIA

Spangenberg Phillips Tice Architecture

312 S Broadway

Wichita, KS 67202

Telephone: (316) 267-4002

E-mail: bt@SPTarchitecture.com

Bids shall be made in accordance with these Instructions to Bidders:

A. Responses to this invitation will be accepted only from General Contractors who are

licensed to do business in Sedgwick County.

B. Applications will also be accepted from General Contractors who have applied to receive

a reciprocal license.

C. A copy of General Contractor’s Certificate of Insurance will be required to be submitted

with the Bid at the time the bids are due. Insurance policy will be due from the successful

contractor as part of the required documents prior to issuance of the notice to proceed.

D. Bidding Documents shall include the Invitation for Bids, Bid Form, construction drawings,

proposed Contract Documents, including any Addenda issued prior to receipt of Bids,

supplemental information and any additional information requested.

E. Bids must be on a lump sum basis and shall be the Contract Amount.

F. Bidder Qualifications: For the duration of the project, all Prime Bidders shall be located

within Sedgwick County, Kansas or establish an office in Sedgwick County, Kansas, and

may be required by the Owner to furnish information to support the Bidder’s capability to

fulfill the Contract if awarded the Contract. Such information does not need to be

submitted with the Bid, but may be requested at the Owner’s option. Such information

may include, but not be limited to, the following:

1. Proof of registration with the Kansas Director of Taxation by non-resident Bidders

(K.S.A. 79-1009).

2. Proof of registration with the Kansas Secretary of State by foreign corporations.

3. List of projects of similar size and type the Bidder has constructed or in which the

Bidder has been engaged in a responsible capacity.

4. Evidence the Bidder maintains a permanent place of business.

5. A current financial statement.

Examination:

OCTOBER 24, 2023

1900 E 9TH STREET FACILITY IMPROVEMENTS

WICHITA, KS

COUNTY BID # 23-0062

Page 1

Health Department Facility Improvements

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See Also

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
23-0062	11/28/2023 1:45:00 PM	Health Department Facility Improvements	RFB	A pre-bid meeting will be held on site. Bidders are to meet at 1900 E 9th beginning at 11:00 a.m. on Monday, November 13, 2023. Attendance is not mandatory; however, this will be the only time to meet directly with county staff and the architect to answer questions concerning this project. General contractors are encouraged to have their subcontractors attend this meeting to view the site conditions.