Headquarters Landfill Transportation of Rock Materials

CALL FOR SEALED BIDS
HEADQUARTERS LANDFILL TRANSPORTATION
OF ROCK MATERIALS
FOR PERIOD OF JULY 1, 2026 THROUGH JUNE 30, 2027
Cowlitz County will receive sealed bids until 1:30 p.m. PDT on the 8th day of June _ 2026 for the
purchase and transportation of approximately 19,250 tons of rock materials. Materials will be furnished in
transport quantities on two-day notice for the period of July 1, 2026 through June 30, 2027.
All bids received will be publicly opened and read aloud in the training room of the Public Works
Administration Building at that time. The bid opening will also be accessible via Zoom by visiting
https://us06web.zoom.us/j/84524754733. A recording of the bid opening, along with bid results, will be
posted on the Cowlitz County website following the meeting.
The outside of bid envelope must clearly state the following information:
1. Mailing Address: Department of Public Works
ATTN: Ashley Claussen
1600 - 13th Avenue S
Kelso, WA 98626
2. Bid Description: Headquarters Landfill Transportation of Rock Materials
ITB #2026-0024-01
3. Date of Bid Opening: June 8, 2026
Additional information regarding this invitation to bid may be found in Appendix A - Cowlitz County Public
Works Rock Transportation Specifications. No trucks transporting materials shall use South Silver Lake
Road from Spirit Lake Highway (SR 504) to Headquarters Road.
Bidders shall submit their bids on the attached bid proposal form. Bids can be mailed or delivered in
person to the address listed above. Cowlitz County will assume no responsibility for any delay in U.S.,
County, or any other delivery service resulting in a bid being received late. Faxed and/or E-mailed bids will
not be accepted. The County's determination of when a bid was received shall be final and non-appealable.
Project bid documents (plans, specifications, addenda, etc.) are available online for inspection through the
Cowlitz County website at https://www.co.cowlitz.wa.us/bids.aspx. It is the sole responsibility of the Bidder
to obtain Addenda, if any. Cowlitz County accepts no responsibility or liability and will provide no
accommodation to bidders who fail to check for addenda and thereby submit inadequate or incomplete
responses.
All documents received in response to this invitation to bid will become a matter of public record and
subject to the Washington public disclosure act under chapter 42.56 RCW.
Pursuant to RCW 39.34, other public agencies within the State of Washington that have executed an

interlocal cooperative purchasing agreement with Cowlitz County may elect to purchase from the awarded
vendor under the terms and conditions of this contract, subject to the vendor's consent.
The Board reserves the right to reject any and all bids and to waive any immaterial irregularities or
informalities in any bid or in the bidding.
DATED this 12th day of May 2026.
BOARD OF COUNTY COMMISSIONERS
OF COWLITZ COUNTY, WASHINGTON
___________________________________
Richard R. Dahl, Chairman
___________________________________
Steve Rader, Commissioner
___________________________________
Steven L. Ferrell, Commissioner
ATTEST:
___________________________________
Kelly Grayson, Clerk of the Board

BID PROPOSAL FORM
(PRINT LEGIBLY IN INK OR TYPE)
HQLF TRANSPORTATION OF ROCK MATERIALS
THROUGH JUNE 30, 2027
ITB #2026-0024-01
The undersigned bidder hereby agrees to furnish the items listed below conforming to the
specifications below at the prices stated.
Bid Submitted By: _________________________________________________________________
(Company Name)
Signature: _________________________________ Title:_________________________
Name Printed: _________________________________
Address of Bidder: _________________________________ UBI No. ______________________
_________________________________ Tax ID No. ____________________
Telephone: _________________________________ Date of Bid:___________________
Email: _________________________________
Fax: _________________________________

BID PROPOSAL FORM
(PRINT LEGIBLY IN INK OR TYPE)
HQLF TRANSPORTATION OF ROCK MATERIALS
THROUGH JUNE 30, 2027
ITB #2026-0024-01
BIDDER MUST HAVE A MINIMUM OF TWO TRUCKS AVAILABLE
TRUCK #1: Capacity: ____________
TRUCK #2: Capacity: ____________
BID PRICE FOR DELIVERY TO STOCKPILE
Solid Waste Headquarters Landfill
3434 South Silver Lake Road, Castle Rock, WA 98611
Product to be delivered by Vendor
MATERIALS Estimated No. Extended
Price Per Ton
of Tons Price
5/8" - 0" Crushed Rock 1,000 tons $ $
1 1/4" - 0" Crushed Rock 2,000 tons $ $
4" - 2" Crushed Rock 200 tons $ $
Cowlitz County Structural Fill - 3" Minus
4,000 tons $ $
(See Appendix B)
6" Jaw Run Rock 6,000 tons $ $
1 12" - 5/8" Crushed Drain Rock 50 tons $ $
2 12" - 1 12" Crushed Drain Rock 6,000 tons $ $
Sub-Total $
Sales Tax at 7.7% $
Bid Total $
Addenda: The bidder acknowledges receipt of the following addenda: ___________________.

APPENDIX A
COWLITZ COUNTY PUBLIC WORKS
ROCK TRANSPORTATION
SPECIFICATIONS
I. GENERAL
A. This bid is intended to provide a firm price per ton for the purchase and transportation of rock
materials to the Cowlitz County Headquarters Landfill, located at 3434 South Silver Lake Road,
Castle Rock, Washington, 98611.
B. Term: The period of this contract shall be for a period of one year from its effective date. Either
party may at any time during the life of this contract terminate this contract by giving thirty (30)
days' notice in writing to the other party of its intention to cancel.
C. Right to Award: The County reserves the right to make contract award on all groups of materials
listed on the bid form or award based on any group or based on any combinations of groups.
D. Right to Reject/Accept: The County reserves the right to reject any or all bids, accept any
presented bids which meet or exceed these specifications that are in the best interest of the
County and will not necessarily bind the County to accept the lowest bid.
E. Changes: Any proposed change in this contract shall be submitted to Cowlitz County Public
Works for prior approval and they will make the change by a contract modification. Any oral
statement or representation changing any of these terms or conditions is specifically
unauthorized and is not valid.
F. Invoices: Payment will be made according to state statute, in the month following use of
materials, providing a properly detailed invoice has been furnished. Vendor shall accurately
invoice per the prices in the contract and shall issue one invoice per order. Invoices shall be mailed
to:
Cowlitz County Public Works
Accounts Payable
1600 13th Avenue S.
Kelso, WA 98626
or emailed to publicworks@cowlitzwa.gov.
II. SPECIAL INSTRUCTIONS
A. This is to be considered an open-ended bid. Materials will be purchased against this bid for a
period of July 1, 2026 through June 30, 2027.
B. Base Prices may not increase during the contract period. Base price may be adjusted at each
renewal period.

C. Transport trucks shall be a minimum 10-yard capacity and shall be equipped with two-way
radios. The successful bidder shall have a minimum of two (2) transports available to meet
Cowlitz County schedules. Deliveries may be required as early as 7:00 a.m. at the stockpile site.
Transports will be free of any foreign matter which might contaminate the product. All items
shall be weighed in accordance with the 2026 Washington State Department of Transportation
Standard Specifications for Road, Bridge and Municipal Construction (English Version).
D. No trucks transporting materials shall use South Silver Lake Road from Spirit Lake Highway (SR
504) to Headquarters Road.
E. Product delivered to the specified location at the Cowlitz County Headquarters Landfill site, is
exempt from the prevailing wage requirement in Section 1-07.9 under the definition of a
stockpile site. Bidder will be responsible for tailgate dumping in the stockpile location.
F. Bidder will be contacted at least two days in advance with the date the material is desired,
material type and quantity of order.
G. At time of material pick-up, the driver will acquire a material ticket from the supplier specifying
the material type and tonnage. At time of material delivery at the Headquarters landfill, the
driver will stop at the landfill office prior to dumping the material at the stockpile location, sign-
in at the office, leave the material ticket from the supplier along with a carbon copy of the
delivery ticket from the driver's company identifying the pick-up location, supplier ticket
number, material quantity, and driver name for the trip to be charged. County may reject all
material that does not meet, as determined by County, the requirements specified above.
County retains the right to randomly sample and test materials for compliance with material
specifications. Non-conforming material deliveries may result in the selection of a different
vendor.
H. The driver's company will mail an invoice to the Public Works Office for all trips made. Invoices
shall be no less than monthly and shall contain the following additional information:
1. Delivery ticket number and date.
2. Material type, quantity, and charge.
I. Payment will be made according to RCW 39.76.011, which states in summary that a check or
warrant shall be mailed or is available not later than thirty days after receipt of a properly
completed invoice or receipt of goods or services, whichever is later. Proper completion is
considered to be completed delivery, receipt of the material ticket from the material supplier,
receipt of the ticket for delivery of the rock materials, and receipt of the invoice for the delivery.
A monthly statement of account summarizing deliveries invoiced, outstanding balances and
payments received is required.
J. No sub-contractors shall be used without prior written approval of the County.

APPENDIX B
COWLITZ COUNTY PUBLIC WORKS
STRUCTURAL FILL
SIEVE ANALYSIS
Materials
Aggregate for Structural Fill shall meet the following requirements.
1. Grading shall conform to the following gradation:
Sieve Size Percent Passing by Weight
3-inch Max
3-inch square 99-100
1-inch square 45-75
14-inch square 15-35
2. 70% of the aggregate retained on each of the 1-inch square and 14-inch square sieves
shall have at least one fractured face.
3. Structural Fill shall consist of unweathered, hard, angular, durable, free-draining
material that is visibly well graded from course to fine.