Head Start Mental Health Services

Agency: Santa Clara County Office of Education
State: California
Type of Government: State & Local
NAICS Category:
  • 621330 - Offices of Mental Health Practitioners (except Physicians)
  • 621420 - Outpatient Mental Health and Substance Abuse Centers
Posted Date: May 3, 2019
Due Date: May 24, 2019
Solicitation No: RFP#04-18-19
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Identifier: RFP#04-18-19
Head Start Mental Health Services
Additional Resources:

No file available.

Awarded Vendor:
Awarded Date:
Awarding Agency:
Agency Contact: Jas Sohal
Phone (Agency): 408-453-6858
Piggybackable? Contact Vendor
Issuance Date: 05/01/2019
Due Date/Time: 05/24/2019
Bid Status: Open
Note:

Attachment Preview

RFP04-18-19
REQUEST FOR PROPOSALS
SANTA CLARA COUNTY OFFICE OF EDUCATION
TABLE OF CONTENTS
for
MENTAL HEALTH CONSULTATION SERVICES RFP#04-18-19
for
THE HEAD START PROGRAM
SANTA CLARA COUNTY OFFICE OF EDUCATION
1. RFP INSTRUCTIONS AND CONDITIONS
Pages 2 through 6
2. SERVICE REQUIREMENTS
Pages 7 through 11
3. ATTACHMENTS - May be found on SCCOE website at:
http://www.sccoe.org/depts/bizserv/purchasing/Pages/required-docs.aspx
A. Affirmative Action
B. Bidding Questionnaire
C. Workers Compensation
D. Sub-Contractors List
E. Noncollusion Declaration
NOTE: The Table of Contents is to be made a part of the above referenced bid.
________________
Jas Sohal
Purchasing Manager
RFP04-18-19
SANTA CLARA COUNTY OFFICE OF EDUCATION
INSTRUCTIONS & CONDITIONS
for
MENTAL HEALTH COUNSULTATION SERVICES RFP#04-18-19
for
THE HEAD START PROGRAM
SANTA CLARA COUNTY OFFICE OF EDUCATION
NOTICE IS HEREBY GIVEN that the Santa Clara County Office of Education, San Jose,
California, hereinafter referred to as the SCCOE, will receive up to, but no later than 3:00 P.M,
Friday , May 24, 2019 sealed proposals for the award of a contract for:
MENTAL HEALTH COUNSULTATION SERVICES
Proposals shall be received in the office of the Purchasing Manager of the SCCOE at 1290 Ridder
Park Drive, San Jose, California 95131.
The Santa Clara County Office of Education reserves the right to reject any or all proposals and to
waive any informality in the proposal process.
CONTACT
Any program questions regarding this proposal should be directed to Araceli Fonseca, Head Start
Program Operations Manager, at (408) 410-0276
Any administrative questions regarding this proposal should be directed to the Purchasing
Manager, Jas Sohal, at jas_sohal@sccoe.org
A preproposal conference will be held on Wednesday, May 14, 2019 at 2:00 PM to discuss
questions and provide clarifications as needed. The conference will take place in the Head Start
training area, south building third floor
PREPARATION OF PROPOSAL
The County Office of Education is requesting six (6) copies of the proposals be submitted. All
proposals submitted must be in sealed envelopes bearing on the outside the name of the bidder, the
address, and the name of the project for which the proposal is submitted. It is the sole responsibility
of the bidder to see that the proposal is received in proper time. Any proposal received after the
scheduled closing time for receipt of proposals will be returned to the bidder unopened.
SIGNING OF PROPOSALS
The signature of all persons signing shall be in longhand and executed by principal duly authorized
to make contracts. The bidder's legal name shall be fully stated. Obligations assumed by such
signature must be fulfilled.
2
RFP04-18-19
SANTA CLARA COUNTY OFFICE OF EDUCATION
QUALIFICATIONS
All consultants will be required to furnish evidence of technical ability, experience working with
infants, toddlers, and preschoolers of low income families with multi ethnic backgrounds, financial
responsibility all required professional licenses and or certificates and as mandated by the Head
Start Federal Performance Standards. Services will be provided by a licensed mental health
clinician (clinical social worker, marriage and family therapist, or clinical psychologist) as
mandated by the Head Start Performance Standards.
Head Start Performance Standard 1304.52 Human Resources Management (b) (4)
Mental health services must be supported by consultants who are licensed or certified mental
health professionals with experience and expertise in serving young children and their families.
Program consultants must be familiar with the ethnic background and heritage of families in the
program.
All Consultants who work with children and adults in the classroom will be required to sign the
SCCOE Standard of Conduct form, submit fingerprints, have TB Clearances and abide to all
confidentiality program policies.
No proposal will be accepted from, or a contract awarded to, any party or firm in arrears to the
Santa Clara County Office of Education, or who is a defaulter as surety, contractor or otherwise
within the past twelve (12) months.
ALTERATION OR VARIATION OF TERMS
It is mutually understood and agreed that no alteration or variation of the terms of this proposal or
purchase order shall be valid unless made or confirmed in writing and signed by the parties hereto,
and that no oral understanding or agreements not incorporated herein, and no alterations or
variations of the terms hereof unless made or confirmed in writing between the parties hereto shall
be binding on any of the parties hereto.
ASSIGNABILITY
A contract is not assignable by Consultant either in whole or in part. The contract shall extend to
and be binding upon and inure to the benefit of the heirs, executors, administrators, successors, and
assignees of the respective parties hereto.
COMPLIANCE WITH STATUTE
Consultant hereby warrants that all applicable Federal and State statutes and regulations and/or local
ordinances will be complied with in connection with the delivery of the services offered.
PROPOSAL RESULTS
Proposal results are available for inspection in the Purchasing Office, Santa Clara County Office of
Education, 1290 Ridder Park Drive, San Jose, California 95131 upon execution of contract to the
successful company.
3
RFP04-18-19
SANTA CLARA COUNTY OFFICE OF EDUCATION
PRICE, TERMS, AND CONDITIONS
Price, terms, and conditions of this proposal are considered valid for sixty (60) days, from date of
proposal opening, unless the offering party in writing allows for a longer period of time
MODIFICATIONS
Changes in or additions to the Proposal Form, recapitulations of the work bid upon alternative
proposals, or any other modifications of the Proposal Form which is not specifically called for in the
contract documents may result in the rejection of the proposal as not being responsive to the
Proposal. No oral or telephonic modification of any proposal submitted will be considered, and a
telegraphic modification may be considered only if the postmark evidences that a confirmation of
the telegram duly signed by the bidder was placed in the mail prior to the proposal opening.
ERASURES
The proposal submitted must not contain any erasures, interlineations, or other corrections unless
each such correction is suitably authenticated by affixing in the margin immediately opposite the
correction the initials of the persons signing the proposal.
WITHDRAWAL OF PROPOSALS
Bidders may withdraw their proposal either personally, by written request, or by telegraphic request
confirmed in the manner specified above at any time prior to the scheduled closing time for receipt
of proposals.
EVIDENCE OF RESPONSIBILITY
Upon the request of the SCCOE, a bidder whose proposal is under consideration for award may be
required to submit promptly to the SCCOE's satisfaction evidence showing the bidder's professional
licenses or certificates, financial resources, experience, and organization for the performance of the
contract.
LISTING SUBCONTRACTORS
Each bidder shall include with the sealed proposal a list of the proposed subcontractors on this
project as required by the Subletting and Subcontracting Fair Practices Act (Gov. Code Sec. 4100
and following). Forms for this purpose are furnished with the contract documents.
WORKER'S COMPENSATION
In accordance with the provisions of Section 3700 of the Labor Code, contractor shall secure the
payment of compensation to employees. Contractor shall sign and file with SCCOE the following
certificate prior to performing the work under this contract: "I am aware of the provisions of
Section 3700 of the Labor Code which requires every employer to be insured against liability for
worker's compensation or to undertake self-insurance in accordance with the provisions of that
code, and I will comply with such provisions before commencing the performance of the work of
this contract." The certificate is included herein.
4
RFP04-18-19
SANTA CLARA COUNTY OFFICE OF EDUCATION
AFFIRMATIVE ACTION
1. The bidder shall comply with the Santa Clara County Office of Education Affirmative
Action Employment Program adopted by the Board of Education on January 13, 1976,
especially Section 12, Contract Compliance (a copy of the section attached hereto).
2. A complete copy of the Affirmative Action Employment Program may be requested through
the Purchasing Agent, General Services Department, Santa Clara County Office of
Education, 1290 Ridder Park Drive, San Jose, California 95131.
3. The bidder shall sign the enclosed "Certification of Nondiscrimination by Supplier" form
and submit it with the proposal.
BIDDING QUESTIONNAIRE
If you decide not to submit a proposal, please return the "Bidding Questionnaire" indicating the
reason why. Failure to respond may result in your company being removed from our bid list.
INSURANCE REQUIREMENTS
Contractor shall take out and maintain and shall require all subcontractors, if any, whether primary
or secondary, to take out and maintain:
1. Public Liability Insurance for injuries including accidental death to any one person in an
amount not less than $1,000,000;
2. Subject to the same limit for each person on account of one accident, in an amount not less
than $1,000,000;
3. Property Damage Insurance in an amount not less than $500,000;
4. Worker's Compensation Insurance in an amount adequate to cover all employees;
5. Professional Liability Insurance (errors and omissions) in an amount not less than
$1,000,000;
6. Automotive and truck where operated in amounts as above.
PROOF OF CARRIAGE OF INSURANCE
Company shall not commence work nor shall company allow any subcontractor to commence work
under this contract until all required insurance and certificates have been delivered in duplicate to
and approved by SCCOE:
1. Certificates and insurance policies shall include the following clause:
"This policy shall not be canceled or reduced in required limits of liability or amounts of
insurance until notice has been mailed to SCCOE stating date of cancellation or reduction
may not be less than ten (10) days after date of mailing notice."
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