2026 Hazelwood Maintenance Garage Overhead Doors Replacement Project
| Agency: | City of Hazelwood |
|---|---|
| State: | Missouri |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 17, 2025 |
| Due Date: | Jan 12, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
2026 Hazelwood Maintenance Garage Overhead Doors Replacement Project
|
| Category: | Public Works |
| Status: | Open |
|
Attachment Preview
SPECIFICATIONS and BID DOCUMENTS
for the
2026 HAZELWOOD MAINTENANCE GARAGE OVERHEAD
DOORS REPLACEMENT PROJECT
City of Hazelwood
415 Elm Grove Lane
Hazelwood, MO 63042
Matthew Robinson, Mayor
David Leezer, City Manager
David Stewart, PE Public Works Director/City Engineer
Bid Opening: Monday, January 12, 2026
10:00 a.m.
TABLE OF CONTENTS
Request for Bid
Scope
Instructions to Bidders
Specifications
Bid Forms
2026 Hazelwood Maintenance Garage Overhead Doors Replacement
Project Contract
Affidavit of Compliance
Non-Collusion Affidavit
Exhibit A: Doors #1-4
Exhibit B: Doors #5-9
Exhibit C: Door #10
Exhibit D: Doors #11-13
Page
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3-4
5-19
20-21
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25-26
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REQUEST FOR BID
Bids for the 2026 HAZELWOOD MAINTENANCE GARAGE OVERHEAD DOORS
REPLACEMENT PROJECT will be received by the City of Hazelwood until 10:00 a.m. on
Monday, January 12, 2026 at City Hall located at 415 Elm Grove Lane, Hazelwood, Missouri
63042 and will be thereafter publicly opened and read.
Bid packages are available online at www.hazelwoodmo.org. Please direct any inquiries to Nikki
Miller, Community Development Coordinator, at mmmiller@hazelwoodmo.org or (314) 513-
5031.
The City of Hazelwood reserves the right to reject any and all bids, to waive any informalities
and to accept the bid that is most advantageous, beneficial or expeditious to the City of
Hazelwood. No bid may be withdrawn for a period of ninety (90) days after bid opening. Bids
may be corrected for clerical or typographical errors at the discretion of the City of Hazelwood,
but not because of an error in judgment.
The Bid Documents must be returned in duplicate in a sealed envelope marked “2026
Hazelwood Maintenance Garage Overhead Doors Replacement Project”.
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SCOPE
The scope of this project is to remove and replace thirteen overhead doors, and to remove and
replace hoist operators for three (3) of the new overhead mechanics bay doors at the Hazelwood
Maintenance Garage located at 115 Ford Lane, Hazelwood, MO 63042.
Unless otherwise specifically stated in the Contract documents and technical specifications, the
Contractor shall provide and pay for all bonds, insurance, permits, inspections, licenses,
materials, labor, tools, equipment, light, power, water, heat, transportation, testing, supervision,
utility connection fees and other facilities necessary for the execution and completion of work. If
the Contractor, in the course of work, finds any discrepancy between the specifications and
physical conditions of the locality, or any error or omission in the specifications, shall
immediately inform the Community Development Coordinator, in writing, and the Community
Development Coordinator shall promptly verify the same.
The Contractor shall deliver all improvements embraced in this Contract, complete in every
respect, within the specified time.
The Contractor shall at all times carry on the work in such a manner as to minimize the
interference with traffic, utility and municipal services, and adjoining property owners’, egress,
ingress and use of their property.
The work shall be carried out in such a manner that all physical structures and natural features
are restored to at least as good of condition as they were in before the work was done. It is
understood that where specifications apply, their provisions shall determine the character and
manner of restoration of existing structures and features.
The Contractor shall repair any damage, outside of the scope of work, done to private or public
property to the satisfaction of the Owner of said property and the Contractor thereof shall absorb
the cost.
The term of this contract shall commence after written notice to proceed and terminate 21
calendar days after notice to proceed. Anticipated start date shall be February 9, 2026,
pending lead time for materials.
Questions concerning this project shall be directed to Nikki Miller, Community Development
Coordinator, at mmmiller@hazelwoodmo.org or (314) 513-5031.
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INSTRUCTION TO BIDDERS
1. The City of Hazelwood (CITY) will receive bids from qualified contractors (BIDDERS) for
the 2026 HAZELWOOD MAINTENANCE GARAGE OVERHEAD DOORS
REPLACEMENT PROJECT. Sealed bids will be accepted until 10:00 a.m., Monday,
January 12, 2026.
2. BIDDERS shall submit their bids on the included “BID FORM” and shall fill in all spaces
requiring unit prices. Failure to do so may disqualify the bid. Bids are to be sent in a sealed,
opaque envelope clearly marked “2026 Hazelwood Maintenance Garage Overhead Doors
Replacement Project”.
3. BIDDERS shall identify the items that will be furnished by brand or manufacturer’s name
and catalog numbers. BIDDERS shall also furnish specifications and descriptive literature.
4. BIDDERS shall exclude Federal Excise Tax and/or Sales and use taxes in their bid prices, as
the City is exempt from these taxes by law. Federal tax exemption certificates will be
furnished if required. BIDDERS are to exclude sales tax from vendors and material suppliers
in their bid prices. The City will provide the Missouri Project Exemption Certificate
authorizing purchasing tax exempt project construction materials.
5. The delivery date(s), or when work will start, shall be stated in definite terms, as they will be
taken into consideration in making the award.
6. For all projects $75,000 and over, the proposal for this Contract shall be based upon the
required payment by the Contractor of prevailing hourly rate of wages for each craft or type
of workman required to execute the Contract as determined by the Department of Labor and
Industrial Relations of Missouri.
7. BIDDERS shall include with their bids a signed and notarized NON-COLLUSION
AFFIDAVIT, which is part of the bid packet.
8. BIDDERS shall include with their bids a BID BOND, CASHIERS CHECK or MONEY
ORDER in the amount of 5% of the total bid.
9. BIDDERS shall include with their bid a CERTIFICATE OF INSURANCE as outlined in the
specifications.
10. All changes in specifications, as herein set forth will be by written addendum only. No oral
changes are authorized, and any such communications shall be acted upon at the sole risk and
responsibility of the BIDDER.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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