402-27, Hazardous Materials Consultant Services

BOARD OF EDUCATION
Kristin McCabe, President
Katie Gregory, Vice President
Kimberly Dove * Sara Gillespie
Michelle Morancie, Ph.D. * Lillie Pozatek
Franchesca Warren
Mike Looney, Ed.D., Superintendent
DATE: June 23, 2026
TO: All Offerors
FROM: Angela R. Young
Executive Director of Contracting
RE: Request for Qualifications No. 402-27, Hazardous Materials Consultant Services
Fulton County Schools (FCS) invites you to submit qualifications for furnishing any or all professional consulting
services, design, labor, and materials to provide Hazardous Materials Consultant Services for various Fulton
County School (FCS) projects.
Submittals will be received digitally until 2:30 p.m. EST on July 23, 2026 through Euna Procurement
(Bonfire) at https://fultonschools.bonfirehub.com or via the Euna Procurement (Bonfire) link on the FCS
Contracting website at https://www.fultonschools.org/contracting.
A pre-submittal video conference via Microsoft Teams is scheduled for June 30, 2026 10:00 a.m. EST.
We encourage all offerors to join. The meeting link will be issued within 48 hours of meeting via Public
Notice in Euna Procurement (Bonfire).
Questions regarding the submittal process shall be submitted via Euna Procurement (Bonfire). Only
questions received prior to 4:00 p.m. EST on July 9, 2026 will be considered.
Submittals are legal and binding upon the Offeror when submitted.
Selection criteria are outlined in the Request for Qualifications documents. FCS reserves the right to
accept or reject any or all submittals and to waive any formalities and to make an award deemed in their
best interest. Award notification will be posted after award at https://fultonschools.bonfirehub.com or
by visiting the FCS Contracting website at https://www.fultonschools.org/contracting. All successful
vendors will be required to provide the requested information.
We look forward to your submittal and appreciate your interest in doing business with Fulton County
Schools.

SUBMITTAL CONDITIONS
_________________________________________
SECTION I - PREPARATION AND SUBMISSION OF SUBMITTALS
1. INTRODUCTION
a. To be entitled for consideration, sealed submittals shall be presented in accordance with
the instructions of this solicitation and within the time constraints stated.
b. FCS reserves the right to accept or reject any or all submittals and to waive minor
irregularities and technicalities. The judgement of FCS on such matters shall be final.
c. The terms Bidder, Vendor, Contractor and/or Offeror are synonymous in this document
and refer to the person, entity or firm that submits the proposal in response to this
RFQUAL.
2. REQUEST FOR QUALIFICATION PROCESS:
This solicitation is a Request for Qualification (RFQUAL). In using this method for solicitation, we are
asking the marketplace for its best effort in seeking qualified vendors for the requirements of this
solicitation. The submittal(s) submitted by the Offeror will be evaluated by an evaluation
committee. Offeror(s) should make their best effort to satisfy the requirements at their best price
because a contract may be awarded based on the initial evaluation. Often however, it will be
necessary to hold discussions and/or demonstrations with the Offeror(s) about their submittal(s).
This will be done after the initial evaluation. The results of the evaluation will be reviewed, and
a "competitive range" will be selected for discussions. Essentially, if an Offeror's proposal is
not evaluated as having a chance for contract award because of the content of the submittal, the
submittal will be dropped from the competitive range to save time and money for both the
Contractor and FCS.
Offerors in the "competitive range" will be notified of the weaknesses in their submittal(s) and
given an opportunity, in discussions, to assure they understand the weaknesses. At the end of
discussions with all Offerors, best and final offers (BAFO) will be accepted from the Offeror(s)
in the competitive range.
The BAFOs will be evaluated, and the results reported to a source selection official who
will select the submittal that is deemed to be qualified. This selection will then be presented
to the Fulton County Board of Education for approval. If approved by the Board and other
matters (insurance, bonds, etc.) are agreed upon, the firm will become eligible for project
assignments.
3. GOVERNMENTAL ENTITY
a. The governmental entity, the owner, for whom the work will be executed is:
Fulton County School District, Georgia (hereinafter "FCS").
b. The Owner's Representative will be FCS Capital Improvement Program.
CAPITAL PROGRAM CONTRACTS
5270 Northfield Boulevard, College Park, Georgia 30349 * 404-669-8974 * www.fcscpcontracts.org

SUBMITTAL CONDITIONS
_________________________________________
SECTION I - PREPARATION AND SUBMISSION OF SUBMITTALS
4. PREPARATION OF SUBMITTALS
a. All proposals shall be submitted via Euna Procurement (Bonfire). The person submitting
the proposal can make changes prior to the deadline.
b. Specifications used are intended to be open and non-restrictive. Potential Offeror(s) are
invited to inform the FCS Contracting Department in writing whenever specifications or
procedures appear not to be fair and open. Such information should be supplied as early in
the procurement process as possible. Information received after 4:00pm EST
July 9, 2026, will not be acted upon unless the FCS Contracting Department rules that it
is in the best interest of FCS to consider.
c. By submitting a submittal, the firm warrants that any services provided to FCS will meet
or exceed the specifications set forth in this solicitation.
d. The FCS Contracting Department will be the sole judge in making the determination as to
the quality and the appropriateness of the goods and services proposed as well as the
responsiveness and responsibility of the Contractor.
e. If any supplies, materials, and equipment are provided to FCS under this solicitation, then
such items shall be new and in first-class condition unless the solicitation specifically
allows offers of used, reconditioned, or remanufactured items. If newly manufactured
products are specified, such products shall be of recent origin and not previously used. No
equipment of any type is acceptable if serial numbers or any other manufacturer's
identification labels or marks have been removed, obliterated, or changed in any way. A
Contractor delivering any such equipment to FCS will be deemed to have breached the
contract, and appropriate action will be taken by the FCS Contracting Department.
f. Time of delivery is a part of the solicitation and an element of the contract that is to be
awarded. If the Contractor cannot meet the required delivery date, a submittal should not
be submitted. Contractors may provide alternative schedules and/or delivery dates in their
submittals. Time shall be stated in "calendar" days. Failure to deliver in accordance with
the contract awarded could result in the Contractor being declared in default.
g. An authorized officer of the company shall submit submittals.
h. The Contractor covenants with FCS to furnish its professional skill and judgment with due
care in accordance with the care and skill normally exercised with experienced and
competent, licensed employees performing the same or similar services at the same time
and place and in accordance with any specific requirements of the solicitation (the
"Standard of Care"). The Contractor acknowledges and agrees that the Standard of Care is
a material term of this solicitation.
CAPITAL PROGRAM CONTRACTS
5270 Northfield Boulevard, College Park, Georgia 30349 * 404-669-8974 * www.fcscpcontracts.org

SUBMITTAL CONDITIONS
_________________________________________
SECTION I - PREPARATION AND SUBMISSION OF SUBMITTALS
5. TAXES
FCS is exempt from all state sales tax and Federal Excise Tax. These taxes shall not be included
in proposals. However, in the event taxes are required by state or federal law for the services
or products outlined in this proposal, such taxes shall be the sole responsibility of the Contractor
unless otherwise stated in writing and agreed to by FCS.
6. CHARGES AND EXTRAS
Proposals shall define all pricing and all pricing must remain firm for each year that the contract
is in effect. When stating equipment pricing at minimum the stated price shall be F.O.B.
destination to include all charges for delivery, unloading, placing in our buildings as directed
by the authorities in the buildings, drayage, express, parcel post, packing, cartage, insurance,
license fees, permits, costs of bonds and any other cost. Any additional work, such as
installation shall be clearly stated in the proposal.
7. ADDENDA
Offeror(s) are notified that they must thoroughly examine proposal documents which include,
Submittal Conditions, Specifications, Request for Sealed Submittal and Offeror's Checklist,
together with Addenda thereto issued prior to the receipt of proposal.
Any addenda issued during the time of solicitation shall be included in the proposal, and each
will be incorporated in the subsequent contract. If any person or firm contemplates submitting a
proposal and is in doubt as to the meaning of any part of the solicitation documents, they may
submit a request to the Contracting Department via Euna Procurement (Bonfire) for
interpretation.
Interpretations of submittal documents will be made by Addenda only. Copies of all addenda will
be posted via Euna Procurement (Bonfire) for all who have obtained a set of submittal documents
from the Contracting Department to use in the preparation of submittals. FCS will not be
responsible for any other interpretations or explanations.
No oral interpretations will be made to Offeror(s) as to meaning of submittal documents.
Requests for such interpretations shall be made via Euna Procurement (Bonfire). Failure on the
part of the Contractor to do so shall not relieve them of the obligation to execute such work in
accordance with a later interpretation by FCS. All interpretations made to the Offeror(s) shall be
made in the form of an addenda to the submittal documents and will be posted via Euna
Procurement (Bonfire). Offeror(s) are strongly urged to make arrangements to visit and inspect
the site(s) prior to submitting if the configuration, structure, condition, etc. of the site will
influence the proposal for contract performance
CAPITAL PROGRAM CONTRACTS
5270 Northfield Boulevard, College Park, Georgia 30349 * 404-669-8974 * www.fcscpcontracts.org

SUBMITTAL CONDITIONS
_________________________________________
SECTION I - PREPARATION AND SUBMISSION OF SUBMITTALS
8. WITHDRAWAL OF SUBMITTALS
After the RFQUAL closing, FCS Contracting Department, at its sole discretion, will permit
withdrawal only when the best interest of FCS is served. If withdrawal is allowed, FCS reserves the
right to determine that the Contractor is chronically not responsible
9. ADDITIONAL TERMS NOT BINDING
FCS shall not be bound by any terms and conditions included in any Offeror's proposed
contract(s), including but not limited to, terms and conditions related to any provided service or
good, limitations of the Offeror's liability or any other third party's liability, limitation of
warranties, packaging, invoices, service catalog, brochure, technical data sheet, electronic
disclosures, electronic agreements, or other document which attempts to impose any conditions
at variance with or in addition to the terms and conditions contained in this solicitation, FCS'
purchase order related to this solicitation or contract.
FCS encourages the submission of value-added recommendations by Offeror but discourages the
submission of terms which negate or conflict with the terms and conditions of this solicitation
(See Section eight (8) below). If Offeror has additional terms and conditions, including but not
limited to supplemental contracts or purchase orders, that Offeror is proposing, then Offeror must
provide a list of the documents and a copy of each document in the listed order, with the Offeror's
initial RFQUAL response. Additional documents proposed by Offeror may not incorporate
other documents by reference - all documents Offeror proposes FCS consider must be listed
and attached to Offeror's Submittal. No additional terms, conditions or documents will be
considered after the submittal due date unless specifically requested by FCS.
10. EXCEPTIONS AND PROPOSED CONTRACT MODIFICATIONS
The terms and conditions contained in this solicitation comprise the contract terms and
conditions proposed by FCS. FCS does not intend to make changes to those terms and
conditions, unless necessary to clarify the scope of work and/or technical requirements.
Offeror may lose up to 10 points for substantive modifications proposed by Offeror which
materially differ from the RFQ terms and are likely to, in the opinion of FCS, require substantial
legal negotiations to resolve. In addition, failure to accept the RFQ terms and conditions may
result in significant unacceptable delays in FCS' ability to award a contract and may also result
in an Offeror's submittal being deemed to be nonresponsive.
Nonetheless, if an Offeror must take exception to the contract terms, the exceptions to the
scope of work and/or technical requirements must be clearly identified along with the reason
for the exception and submitted with Offeror's proposal on the Offeror's Exception Form.
Similarly, if Offeror must propose modifications to the solicitation's contractual terms, then
Offeror must use the Offeror's Modification Form to specifically identify the contract
provision Offeror seeks to modify, the reason for the proposed modification and Offeror must
provide the specific contract language Offeror proposes to substitute in place of the provision.
CAPITAL PROGRAM CONTRACTS
5270 Northfield Boulevard, College Park, Georgia 30349 * 404-669-8974 * www.fcscpcontracts.org

SUBMITTAL CONDITIONS
_________________________________________
SECTION I - PREPARATION AND SUBMISSION OF SUBMITTALS
Offerors who submit a proposed or sample contract must still specifically identify each
proposed modification using the Offeror's Modification Form.
Proposed exceptions and proposed modifications must not conflict with or attempt to preempt
the mandatory requirements set forth in the Special Stipulations Section of this solicitation.
No exceptions or proposed modifications will be considered after the submittal due date unless
such modification is specifically requested by FCS. Offerors are cautioned to limit exceptions
and proposed contract as they may be determined to be so material as to cause rejection of the
Submittal as non-responsive. All exceptions and proposed modifications shall be evaluated in
accordance with the appropriate evaluation criteria established by FCS and may result in the
Offeror receiving a less favorable evaluation than without the stated exceptions and proposed
contract modifications. Exceptions and modifications which grant the Offeror an impermissible
competitive advantage as determined by FCS in its sole discretion will be rejected.
If there is any question whether a particular exception or modification would be permissible the
Offeror is strongly encouraged to inquire via Euna Procurement (Bonfire) prior to the deadline
for submitting questions
No exception or proposed contract modification shall be binding on FCS unless specifically
accepted by FCS in writing and acknowledged by FCS as a change to the terms of the
solicitation.
11. COMPLIANCE WITH LAWS
All goods and/or services furnished shall comply with all applicable Federal, State and Local
laws, codes, rules, ordinances and regulations, including but not limited to all FCS policies,
procedures, operating guidelines and/or regulations. Offeror must and shall comply with all
applicable federal, state, and local laws, rules, and regulations, as the same may be amended or
supplemented from time to time, including but not limited to those pertaining in any way to the
privacy, confidentiality, security, management, and disclosure of FCS data, including student
data, personnel information and other confidential information.
This section is not subject to exception or modification under the "Exceptions and Proposed
Contract Modifications" as outlined in Section I, Paragraph 10, above.
All property or services furnished in an Agreement resulting from this solicitation shall comply
with all applicable Federal, State and Local laws, codes and regulations.
If the objection is specifically accepted by FCS it will be reflected in writing. If not so reflected,
the terms and conditions shall remain as written in the solicitation.
12. PROTESTS
Protests dealing with the specification, or the solicitation shall be filed not later than three (3) working
days prior to submittal opening date. Other protests shall be filed not later than three (3) working
CAPITAL PROGRAM CONTRACTS
5270 Northfield Boulevard, College Park, Georgia 30349 * 404-669-8974 * www.fcscpcontracts.org

SUBMITTAL CONDITIONS
_________________________________________
SECTION I - PREPARATION AND SUBMISSION OF SUBMITTALS
days after submittal opening date, or if the protest is based on subsequent action of FCS, not later
than three (3) working days after the aggrieved person knows or should have knowledge, of the facts
given rise to the protest. Protests are considered filed when received by the Executive Director of
Contracting. Protests which are not filed in a timely manner, as set forth above will not be considered.
Contractor agrees to pay for FCS's reasonable attorney's fee and expenses of litigation for any protest
arising out of this solicitation in which FCS is a prevailing party. Only Contractors who participated
in the solicitation are eligible to protest.
13. PURCHASING POLICY AND OPERATING GUIDELINES
The FCS Purchasing Policy and Operating Guidelines DJE and Regulations are incorporated into
this solicitation (and, therefore, any contract awarded as the result of this solicitation) by
reference. By participation in this solicitation an Offeror, potential Offeror or Contractor agrees
to be bound by the FCS Purchasing Policy and Operating Guidelines DJE and Regulations on
any issue or action related to this solicitation or subsequent contract resulting from this
solicitation.
Those wishing to do business with Fulton County Schools are required to complete our
supplier questionnaire and register on Ariba, which is the business network used by FCS for
receiving electronic responses to our solicitations, sending purchase orders, and receiving
invoices. If your company is not currently registered to do business with FCS on the Ariba
Business Network, please send an email to wecare@fultonschools.org for information on how to
start the process.
CAPITAL PROGRAM CONTRACTS
5270 Northfield Boulevard, College Park, Georgia 30349 * 404-669-8974 * www.fcscpcontracts.org

SUBMITTAL CONDITIONS
SECTION II - CONTRACT AWARD
1. FORM OF AGREEMENT
Hazardous Materials Consultant Services will be procured through a Task Order Agreement (see
Appendix IV for the form of agreement).
2. EXECUTED AGREEMENT
Task Order Agreements will be executed with the responsible Offerors whose submittals are
determined to be the most advantageous and of best value to Fulton County Schools. Sealed
qualification submittals will be evaluated on a combination of factors (see the RFQUAL portion
of this solicitation for weighted evaluation factors).
3. CONFLICTS IN TERMS AND CONDITIONS
In the event of a conflict between terms and conditions in any document that will be part of the
Agreement, the more stringent term or condition shall govern.
4. OFFEROR'S APPLICATION FORM
In order to register your company with FCS' vendor database, each Offeror will need to go to the
FCS Capital Program Contracts website on the World Wide Web at www.fcscpcontracts.org
and complete the vendor application.
5. TERMINATION FOR CONVENIENCE
FCS reserves the right to terminate for convenience, at any time for any reason with no penalty,
any Agreement awarded through this solicitation by providing the Contractor with thirty (30)
days written notice. In the event of termination for FCS' convenience, the Contractor shall only
be compensated for services properly performed prior to termination. The Contractor waives its
right to pursue FCS for damages other than those specifically set forth above in this Section.
6. TERMINATION FOR DEFAULT
In the event any property or service to be furnished by the contractor under a contract or
purchase order should for any reason not conform to the specifications contained herein or to
the sample submitted by the contractor with this Request for Qualification, the FCS may reject
the property or service and may terminate the Agreement for default.
Prior to a termination for default, a Contractor will be given the opportunity to respond to a
"cure notice" and/or a "show cause notice". In either case the Contractor will be expected to
either correct the offending situation or provide an acceptable plan and time frame for correction
within five (5) days of receipt or refusal of either notice. Failure to do so will be cause for
termination.
CAPITAL PROGRAM CONTRACTS
5270 Northfield Boulevard, College Park, Georgia 30349 * 404-669-8974 * www.fcscpcontracts.org

SUBMITTAL CONDITIONS
SECTION II - CONTRACT AWARD
In such event with specific instructions by the Executive Director of Contracting, the Contractor
shall immediately remove the property without expense to FCS and replace all rejected property
with such property or services conforming to the specifications or samples.
Notwithstanding the foregoing, FCS reserves the right to terminate the contract immediately
upon written notice to Contractor, without first providing an opportunity to cure, in the event
of a default by Contractor constituting an immediate threat to health, safety, student data
privacy, plan data privacy (including plan participant data privacy), property, and/or involving
illegal activity.
CAPITAL PROGRAM CONTRACTS
5270 Northfield Boulevard, College Park, Georgia 30349 * 404-669-8974 * www.fcscpcontracts.org

SUBMITTAL CONDITIONS
SECTION III - OTHER
1. NON-DISCRIMINATION
The Offeror, by the submission of a proposal or the acceptance of an order or contract, agrees that
in providing the goods and services covered under the proposal or contract not to discriminate in
any way against any person or persons or refuse employment of any person or persons on account
of race, color, religion, age, disability, national origin, sex, or any other legally protected status.
2. FCS NON-DISCRIMINATION
FCS does not discriminate on the basis of race, color, religion, sex, national origin, age, disability,
or any other legally protected status in any of its employment practices, education programs,
services or activities.
3. MINORITY AND FEMALE BUSINESS ENTERPRISES
It is the intent of FCS to assure that Small Business Enterprises (SBE), Minority Business
Enterprises (MBE) and Female Business Enterprises (FBE) have an equal opportunity to
participate in FCS Contracting solicitations.
4. DRUG-FREE WORKPLACE
By submission of a submittal, the Offeror certifies that it will not engage in the unlawful
manufacture, sale, distribution, dispensation, possession or use of a controlled substance or drug
during the performance of the Agreement and that a drug-free workplace will be provided for the
Offeror's employees during the performance of the Agreement. The Offeror also certifies that he
will secure from any sub-consultant who works on the project for Offeror, written certification of
the same drug free workplace requirements. False certification or violation by failing to carry out
requirements of O.C.G.A. 50-24-3 may result in suspension or termination of this Agreement or
disqualification of such Offeror to participate in any future FCS projects.
5. CERTIFICATION OF NONCOLLUSION
By submitting a submittal the Offeror certifies: "that this submittal is made without prior
understanding, agreement or connection with any corporation, firm or person submitting a
submittal for the same materials, supplies, equipment or services, and is in all respects fair and
without collusion or fraud and that collusive pricing is understood to be a violation of State and
Federal law and can result in fines, prison sentences and civil damage awards."
6. AUTHORIZED OFFICIAL
It is agreed that all conditions of the submittal shall be abided by and that the person signing this
submittal is authorized to sign the submittal for the Offeror. In any event in which this solicitation
is terminated or cancelled, in whole or in part, or all proposals are rejected, there shall be no
CAPITAL PROGRAM CONTRACTS
5270 Northfield Boulevard, College Park, Georgia 30349 * 404-669-8974 * www.fcscpcontracts.org