Hawaii District Repair Street Lighting & Electrical Systems
| Agency: | State Government of Hawaii |
|---|---|
| State: | Hawaii |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Jan 22, 2025 |
| Due Date: | Feb 3, 2025 |
| Solicitation No: | Q25001490 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
General Information
Q25001490 Hawaii District Repair Street Lighting & Electrical SystemsGeneral InformationSolicitation Number
Q25001490Status
ReleasedDepartmentLand & Natural ResourcesDivisionBoating and Ocean RecreationIslands (where the work/delivery is to be performed)
HawaiiCategoryServicesRelease Date 01/22/2025Offer Due Date & Time02/03/2025 12:00 PMDescriptionThe repair of the street lighting and electrical systems at the Hawaii district facilities. The purpose of this RFQ is to solicit bids for a licensed electrical contractor to diagnose electrical problems and perform electrical repairs. Scheduled preventive maintenance is not included unless the Contract Administrator and/or the Chief Engineer determine that is needed for a specific work order.
The Contractor shall diagnose and repair the area lighting and the electrical systems at all Hawai’i District facilities. Due to the nature of work contemplated, bidders must possess a valid State Contractor's license, classification C13. A. The State shall award the contract to the lowest responsive and responsible Bidder upon the submittal of all the contract documents. The Apparent Low Bidder has to furnish the State with the required submittals including Certificate of General Liability Insurance and Performance and Labor & Material Payment Bonds (if applicable). The award of the contract will be subject to the availability of funds. TERM OF CONTRACT
The term of contract shall be for the twelve (12) month period commencing from the official date on the Notice to Proceed.
Unless terminated, the contract may be extended without re-bidding, upon mutual agreement in writing between the State and the Contractor, prior to the expiration date, for not more than two (2) additional twelve (12) month periods, or parts thereof. Provided, however, the contract price for the extended period shall remain the same or lower than the initial contract price, subject to any price increase allowed by the contract.Contact PersonChrisman, Scott DavidEmail scott.d.chrisman@hawaii.gov Phone808-327-4310General CommentsThe repair of the street lighting and electrical systems at the Hawaii district facilities. The purpose of this RFQ is to solicit bids for a licensed electrical contractor to diagnose electrical problems and perform electrical repairs. Scheduled preventive maintenance is not included unless the Contract Administrator and/or the Chief Engineer determine that is needed for a specific work order.
The Contractor shall diagnose and repair the area lighting and the electrical systems at all Hawai’i District facilities. Due to the nature of work contemplated, bidders must possess a valid State Contractor's license, classification C13. A. The State shall award the contract to the lowest responsive and responsible Bidder upon the submittal of all the contract documents. The Apparent Low Bidder has to furnish the State with the required submittals including Certificate of General Liability Insurance and Performance and Labor & Material Payment Bonds (if applicable). The award of the contract will be subject to the availability of funds. TERM OF CONTRACT
The term of contract shall be for the twelve (12) month period commencing from the official date on the Notice to Proceed.
Unless terminated, the contract may be extended without re-bidding, upon mutual agreement in writing between the State and the Contractor, prior to the expiration date, for not more than two (2) additional twelve (12) month periods, or parts thereof. Provided, however, the contract price for the extended period shall remain the same or lower than the initial contract price, subject to any price increase allowed by the contract.Procurement OfficerDawn N.S. ChangAttachments 103D-1 General Conditions.pdf
Q25001490Status
ReleasedDepartmentLand & Natural ResourcesDivisionBoating and Ocean RecreationIslands (where the work/delivery is to be performed)
HawaiiCategoryServicesRelease Date 01/22/2025Offer Due Date & Time02/03/2025 12:00 PMDescriptionThe repair of the street lighting and electrical systems at the Hawaii district facilities. The purpose of this RFQ is to solicit bids for a licensed electrical contractor to diagnose electrical problems and perform electrical repairs. Scheduled preventive maintenance is not included unless the Contract Administrator and/or the Chief Engineer determine that is needed for a specific work order.
The Contractor shall diagnose and repair the area lighting and the electrical systems at all Hawai’i District facilities. Due to the nature of work contemplated, bidders must possess a valid State Contractor's license, classification C13. A. The State shall award the contract to the lowest responsive and responsible Bidder upon the submittal of all the contract documents. The Apparent Low Bidder has to furnish the State with the required submittals including Certificate of General Liability Insurance and Performance and Labor & Material Payment Bonds (if applicable). The award of the contract will be subject to the availability of funds. TERM OF CONTRACT
The term of contract shall be for the twelve (12) month period commencing from the official date on the Notice to Proceed.
Unless terminated, the contract may be extended without re-bidding, upon mutual agreement in writing between the State and the Contractor, prior to the expiration date, for not more than two (2) additional twelve (12) month periods, or parts thereof. Provided, however, the contract price for the extended period shall remain the same or lower than the initial contract price, subject to any price increase allowed by the contract.Contact PersonChrisman, Scott DavidEmail scott.d.chrisman@hawaii.gov Phone808-327-4310General CommentsThe repair of the street lighting and electrical systems at the Hawaii district facilities. The purpose of this RFQ is to solicit bids for a licensed electrical contractor to diagnose electrical problems and perform electrical repairs. Scheduled preventive maintenance is not included unless the Contract Administrator and/or the Chief Engineer determine that is needed for a specific work order.
The Contractor shall diagnose and repair the area lighting and the electrical systems at all Hawai’i District facilities. Due to the nature of work contemplated, bidders must possess a valid State Contractor's license, classification C13. A. The State shall award the contract to the lowest responsive and responsible Bidder upon the submittal of all the contract documents. The Apparent Low Bidder has to furnish the State with the required submittals including Certificate of General Liability Insurance and Performance and Labor & Material Payment Bonds (if applicable). The award of the contract will be subject to the availability of funds. TERM OF CONTRACT
The term of contract shall be for the twelve (12) month period commencing from the official date on the Notice to Proceed.
Unless terminated, the contract may be extended without re-bidding, upon mutual agreement in writing between the State and the Contractor, prior to the expiration date, for not more than two (2) additional twelve (12) month periods, or parts thereof. Provided, however, the contract price for the extended period shall remain the same or lower than the initial contract price, subject to any price increase allowed by the contract.Procurement OfficerDawn N.S. ChangAttachments 103D-1 General Conditions.pdf
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Chrisman, Scott David.
Q25001490 Hawaii District Repair Street Lighting & Electrical SystemsLine Items
#
Title
Quantity
Unit of Measure
Commodity Code
Code Table
GeneralQuantity250Unit of MeasureHOURTitleRepairs to Street Lighting SystemsDescriptionLine Item No. 1 is the repair of the street lighting and area lighting. The area lighting includes the roadway, parking lots, loading docks and launch ramp lighting. This line item includes all the outdoor lighting that is on a utility or lighting pole on the shore or on the loading docks.
The Hawai’i district harbors all have roads and light poles that are accessible to vehicles and equipment. The light poles for line item #1 are the poles that a vehicle, a personnel lift and/or bucket truck can drive up to.
The repairs to the concrete light post base, light post anchors, utility pole guy wires or underground wiring for the pole shall be included under line item #2. The Contract Administrator and/or the Chief Engineer shall have the final decision on the limits of line item
#1 and line item #2. Wailoa SBH includes twelve (12) poles with a total of nineteen (19) lights. Five (5) single lights and seven (7) double lights.
Kawaihae South SBH includes eight (8) poles with a total of sixteen (16) lights, all double lights.
Kawaihae North SBH includes four (4) poles with four (4) lights, all single lights.
Keauhou SBH includes three (3) poles with a total of three (3) lights, all single lights.
Kailua Pier includes sixteen (16) poles with a total of thirty-two (32) lights, all double lights.
Honokohau SBH includes thirty-eight (38) poles with a total of fifty-nine (59) lights. Eighteen (18) single, nineteen (19) double, and one (1) triple light.
Puako Boat Ramp includes two (2) poles with one (1) street light and one (1) signal light.Attachments
Print
| Commodity Code | Description |
| 238210 | Electrician |
The repairs to the concrete light post base, light post anchors, utility pole guy wires or underground wiring for the pole shall be included under line item #2. The Contract Administrator and/or the Chief Engineer shall have the final decision on the limits of line item
#1 and line item #2. Wailoa SBH includes twelve (12) poles with a total of nineteen (19) lights. Five (5) single lights and seven (7) double lights.
Kawaihae South SBH includes eight (8) poles with a total of sixteen (16) lights, all double lights.
Kawaihae North SBH includes four (4) poles with four (4) lights, all single lights.
Keauhou SBH includes three (3) poles with a total of three (3) lights, all single lights.
Kailua Pier includes sixteen (16) poles with a total of thirty-two (32) lights, all double lights.
Honokohau SBH includes thirty-eight (38) poles with a total of fifty-nine (59) lights. Eighteen (18) single, nineteen (19) double, and one (1) triple light.
Puako Boat Ramp includes two (2) poles with one (1) street light and one (1) signal light.Attachments
Code Table
GeneralQuantity100Unit of MeasureHOURTitleRepair of Electrical Systems at Division FacilitiesDescriptionLine Item No. 2 is the repair of the electrical system at Division facilities with the exclusion of the street and area lighting. The Contractor shall furnish the labor, equipment and materials to repair the malfunctioning electrical components on the shore and on the piers.
The repairs on the shore include, but are not limited to, the power distribution, underground wiring, overhead wiring, electrical pedestals, and repairs to the electrical systems in the facilities buildings. The repairs to the piers include, but are not limited to, the area lighting (that are not included in line item #1), power distribution, wiring and electrical pedestals.
The repairs to the concrete light post base, light post anchors, utility pole guy wires or underground wiring for the pole shall be included under line item #2. The DOBOR Administrator and/or the Boating Engineer shall have the final decision on the boundaries of line item #1 and line item #2.
There are parts of the electrical system at some facilities that are located under the piers. The Contractor will not always have access to all the electrical system from the top of the pier. There are conditions that will require the Contractor to go under the pier to work on the electrical system. The Contractor may require the use of a small boat and/or raft to access and effect repairs under the piers and must have knowledge of local tidal changes within these facilities and their effect on work. Regarding facility structures, there are eight (8) comfort stations, one shed, and one office building included in this line item. Those structures all have indoor and outdoor lighting as well as electrical outlets and breaker boxes.Attachments
Print
| Commodity Code | Description |
| 238210 | Electrical work |
The repairs on the shore include, but are not limited to, the power distribution, underground wiring, overhead wiring, electrical pedestals, and repairs to the electrical systems in the facilities buildings. The repairs to the piers include, but are not limited to, the area lighting (that are not included in line item #1), power distribution, wiring and electrical pedestals.
The repairs to the concrete light post base, light post anchors, utility pole guy wires or underground wiring for the pole shall be included under line item #2. The DOBOR Administrator and/or the Boating Engineer shall have the final decision on the boundaries of line item #1 and line item #2.
There are parts of the electrical system at some facilities that are located under the piers. The Contractor will not always have access to all the electrical system from the top of the pier. There are conditions that will require the Contractor to go under the pier to work on the electrical system. The Contractor may require the use of a small boat and/or raft to access and effect repairs under the piers and must have knowledge of local tidal changes within these facilities and their effect on work. Regarding facility structures, there are eight (8) comfort stations, one shed, and one office building included in this line item. Those structures all have indoor and outdoor lighting as well as electrical outlets and breaker boxes.Attachments
Code Table
GeneralQuantity1Unit of MeasureEACHTitleFixed AllowanceDescriptionFixed allowance item to cover unforeseen conditions, additional work, and repair and or additional projects.Attachments
Print
| Commodity Code | Description |
| 238210 | Electrical contractors |
Code Table
GeneralQuantity1Unit of MeasureEACHTitleEquipmentDescriptionLine Item No. 4. Equipment, safety and traffic control items that the Contractor owns. To receive compensation for the Contractor owned equipment the Contractor must submit the cost for Line Item No. 4. If equipment necessary to complete a repair is purchased after the submittal of bids the Contractor shall submit a letter to the State that lists the brand name, model, date acquired, and daily rate for use of the equipment. The state must approve use of the equipment and its daily rate prior to use. Contract or must list all equipment owned and price per day rateAttachments
Print
| Commodity Code | Description |
| 238210 | Electrician |
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Chrisman, Scott David.
- RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
- TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
- QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
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COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
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OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud. - VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
- VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
- HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
- VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
- ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
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