Hawaiʻi Liver Summit 2025 – Planning and Coordination

Q25001571 Hawaiʻi Liver Summit 2025 – Planning and CoordinationGeneral InformationSolicitation Number
Q25001571Status
ReleasedDepartmentHealthDivisionCommunicable Disease and Public Health Nursing DivisionIslands (where the work/delivery is to be performed)
OahuCategoryServicesRelease Date 02/04/2025Offer Due Date & Time02/11/2025 02:00 PMDescriptionTo improve viral hepatitis screening, management, and treatment capacity among providers and healthcare team members in Hawaiʻi, the Hawaiʻi Department of Health is seeking a vendor to provide overall planning and coordination of the Hawaiʻi Liver Summit, an in-person, continuing education event targeting local healthcare providers in Honolulu in December 2025.

Required activities for the vendor include:

A.        Program planning: coordinate and document at least 6 meetings with planning faculty; coordinate by emails to complete action items from meetings; collaborate with relevant partners such as Hep Free Hawaiʻi and National Hep B Task Force (which voluntarily hosts registration);

B.        Recruitment planning: develop marketing and advertising strategies and materials to promote registration;

C.        Accreditation planning: identify and coordinate CME/CE credit requirements and application;

D.        Evaluation planning: develop metrics and survey to demonstrate practice changes;

To ensure effective engagement with local infrastructure and cultural mores, funding is for a vendor that can demonstrate: a) current educational and clinical support for viral hepatitis to organizations and/or providers; b) previous experience with planning and/or implementing in-person viral hepatitis educational programs in Hawai'i; c) collaboration with faculty trainer(s) with at least 10 years clinical experience treating patients for viral hepatitis in Hawai'i.

For more details on activities and minimum qualifications, refer to attached “Scope and Instructions for 2025 Liver Summit Planning”. Contact PersonPham, ThaddeusEmail thaddeus.pham@doh.hawaii.gov Phone808-733-9298General Comments-Vendor must be currently registered and compliant in Hawaii Compliance Express (HCE).

-Vendor must be an organization providing educational and clinical support for viral hepatitis to organizations and/or providers.

- Vendor must demonstrate experience with planning in-person viral hepatitis educational programs in Hawai'i.

-Vendor must provide at least one letter of support from faculty trainer(s) with at least 10 years clinical experience treating patients for viral hepatitis in Hawai'i.

-Refer to instructions in attached “Scope and Instructions-2025 Liver Summit Planning”.Procurement OfficerPhillip NguyenAttachments Scope and Instructions for 2025 Liver Summit Planning.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Pham, Thaddeus.

Q25001571 Hawaiʻi Liver Summit 2025 – Planning and CoordinationLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Pham, Thaddeus.

Q25001571 Hawaiʻi Liver Summit 2025 – Planning and CoordinationInstructions

• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.