HAULING GRIT, SCREENINGS & DEBRIS AT WWTP

DATE: MAY 29, 2026
REQUEST FOR SEALED BID PROPOSAL
CITY OF SAGINAW- CITY HALL
PURCHASING OFFICE
1315 S. WASHINGTON AVENUE, ROOM #105
SAGINAW, MICHIGAN 48601
PHONE: (989) 759-1430
SEALED BID: P2138-27
TITLE: HAULING GRIT, SCREENINGS & DEBRIS
AT WASTEWATER TREATMENT PLANT
DUE BY: JUNE 9, 2026, AT 3:00 PM
The City of Saginaw is soliciting Sealed Bid Proposals for hauling grit, screenings, and debris at Wastewater
Treatment Plant with specifications as shown in bid document. Bids must be received in the Purchasing Office
prior to 3:00 PM on the due date to be considered.
The City reserves the right to split said bid to our best benefit.
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The City of Saginaw does not accept sealed bid proposals via fax or email. Bid documents are available for
download on the City of Saginaw's web site, www.saginaw-mi.com, under the 'Commercial Bids' tab.
'All or None' means bidders are required to submit pricing for all years and/or all items requested. Any
proposal submitted that does not meet this requirement may be disqualified. If said bid is not listed as 'All or
None', the City reserves the right to split said bid to our best benefit.
'No Substitutions' means bidders are required to submit pricing for goods/materials as noted in specifications.
If the bid does not include no substitutions language, the respective bidder can submit pricing for a substitution
and/or alternate. You must identify the brand, model, part number, etc., method or process. Bidders may
include supporting documents. The City reserves the right to determine equivalent.
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SPECIFICATIONS FOR GRIT, SCREENINGS AND TRASH DISPOSAL
FOR WASTEWATER TREATMENT PLANT
INTENT
The City of Saginaw Wastewater Treatment Plant, at 2406 Veterans Memorial Parkway, annually generates up
to 1,000 cubic yards of grit, screenings, skimming's, and trash from the Wastewater Treatment Plant, Pumping
Stations, and Regulators on a continuous basis. It is our intent to have all the material hauled and disposed of
in a licensed landfill by contract with a private company.
PRE-BID WALK-THROUGH
A pre-bid walk through, including the layout of the plant, container requirement, and Standard Operating
Procedures will be provided by the city. Contact Operations at (989) 759-1630 for arrangements.
CONTAINER
The Wastewater Treatment Plant requires a container size of 30 cubic yards capacity, which must be available
within 24 hours' notice, to change out roll offs during wet weather events. The successful bidder shall provide
two or more open-top, roll-off type, watertight drainable containers. Bidders must specify their container
capacity and dimensions when providing pricing and ensure that the specifications accommodate screenings
conveyed from the Bosker Rake System and both grit and screenings chutes. During changeout the successful
bidder will remove the full container and replace it with an empty container, within 30 minutes to limit plant
process interruptions. Periodic testing to meet landfill requirements is the responsibility of the successful bidder
and must be kept up to date to ensure uninterrupted service.
LOADING LOCATION
The container will be placed in the Grit and Screening Building for loading through a roll-up door 12 feet wide
by 14 feet high. Metal tracks for the container wheels are embedded into the concrete floor and extend outside
of the building a sufficient distance to pull the container outside before loading. There are metal stops in the
tracks to ensure that containers cannot be pushed too far into the building. The building is lighted and heated
so material will not freeze in the containers during the winter months. The loading area has been designed to
accommodate 30 yard containers (Dumpsters).
RESPONSE TIME AND PAYMENT
The successful bidder will be notified by Wastewater Treatment Plant staff when a container is ready for
pickup. The container must be hauled within 48 hours of receiving the request. If the bidder's equipment
cannot safely haul a full container, the bidder is responsible for arranging another contractor to perform the
haul. The grit consists mainly of wet sand and small gravel. The screenings consist of sticks, rags, and
miscellaneous debris removed from the combined sewer system. Because the facility operates 24 hours a
day, 7 days a week, the bidder must provide a contact person, phone number, and/or software portal that can
be used to request container hauling outside of normal business hours.
All containers must be removed within 48 hours of notification
Payment for hauling grit and screenings and other debris will be on a per load basis.
CANCELLATION CLAUSE
The City reserves the right to terminate this contract if the vendor fails to perform according to specifications.
Either party shall have the right to cancel with a thirty (30) day written notice.
ADDITIONAL FEES
All other additional fees must be provided on the bid sheet in the space provided on page 3 of bid sheet.
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CONTAINER VOLUME: 30 C.Y. (DUMPSTER) ONLY
JULY 1, 2026, THROUGH JUNE 30, 2027
CONTAINER RENTAL: $_________/MO. PRICE PER CUBIC YARD: $___________
RELOCATION FEE: $___________/EA. INACTIVITY FEE: $__________________
JULY 1, 2027, THROUGH JUNE 30, 2028
CONTAINER RENTAL: $_________/MO. PRICE PER CUBIC YARD: $___________
RELOCATION FEE: $___________/EA. INACTIVITY FEE: $__________________
NO OTHER FEES OTHER THAN THOSE LISTED ABOVE WILL BE PAID. RELOCATION, INACTIVITY,
AND ADMINISTRATIVE FEES MUST BE INCLUDED IN BID PRICE NOT A SEPARATE CHARGE.
FOB: CITY OF SAGINAW
2406 VETERANS MEMORIAL PKWY
SAGINAW, MI 48601
PAYMENT TERMS: _________________ DELIVERY LEAD TIME: _________________
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SHIPPING/HANDLING
All shipping and handling charges and all costs associated with the delivery, installation and/or completion of the
product or service requested must be included in your bid, including but not limited to any titles, fees, and transfer
cost.
VENDOR COMPLIANCE
The City of Saginaw requires bidders to submit documentation furnished by the Purchasing Office indicating
compliance with the Ordinance 14.33. Vendor Compliance Forms must be on file with City of Saginaw
Purchasing Office, 1315 S. Washington Ave, Room #105, Saginaw, Michigan 48601. Forms are available for
download at www.saginaw-mi.com.
EVIDENCE OF BIDDER'S QUALIFICATIONS
Bidders may be required to submit a Statement of Qualification and/or provide satisfactory evidence that they
have been regularly engaged in the business and are reasonably familiar therewith, and that they are fully
prepared with the necessary capital, materials, and machinery to complete the work or to furnish the materials
contracted for to the satisfaction of the City.
CONTRACT ASSIGNMENTS OR TRANSFERS PROHIBITED
The assignment or transfer of a contract, or of interests in the contract, are prohibited unless approved by the
City of Saginaw Purchasing Office, respective City department and City Council.
THIRD PARTY
In the event the awarded bidder uses a third-party company to provide the goods and/or services requested, the
bidder must notify the Purchasing Office before said goods are shipped and/or services provided. At that time,
the City reserves the right to accept or reject the use of a third-party. The awarded bidder shall be solely
responsible for payment to the third-party company.
AS NEEDED BASIS
The City reserves the right to request items on an 'as needed' basis.
CONTRACTOR COMPLIANCE
This Contract shall commence on July 1, 2026, and it shall continue for a period up to two (2) years, unless
terminated prior to June 30, 2028. Earlier termination of this Agreement, with or without cause, may be made
by the City with thirty (30) days written notice to the Contractor. Upon any such early termination, Contractor
shall tender to the City any work in progress and submit an invoice to City for any fees for work performed up
to the date of termination.
It is expressly understood and agreed that Contractor, and its employees and agents, are independent
contractors. Contractor, and its employees and agents, shall in no way be deemed to be and shall not hold
themselves out as the employees, servants or agents of the City. Contractor, and its employees and agents,
shall not be entitled to any fringe benefits of the City. Contractor shall be responsible for the withholding and
payment of all applicable taxes for its employees and agents, including, but not limited to, income and Social
Security taxes, to the proper Federal, state and local governments. Contractor shall carry workers'
compensation coverage for its employees, to the extent required by law, and shall provide the City with proof of
said coverage, if requested.
Contractor shall provide all services to be performed under this Contract in complete compliance with all
applicable federal, state and local laws, ordinances, rules and regulations, including those laws prohibiting
discrimination of any protected class. The laws of the State of Michigan shall control the provisions of this
Contract, and any dispute hereunder shall be in the jurisdiction of the Michigan courts
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INDEMNITY
The Contractor shall, at Contractor's own expense, protect, defend, indemnify and hold harmless the City, and
its officers, employees, agents, or representatives, from and against all claims, damages, liabilities, losses and
expenses, including reasonable attorney's fees, resulting from the acts, omissions, or negligence of the
Contractor, or any of Contractor's officers, employees, agents, representatives, or subcontractors, in any way
connected or otherwise related to their performance or nonperformance of this Contract.
INSURANCE
When proof of insurance is required, it is to be carried out within the following parameters:
(A) Limits of liability and types of coverage required will vary depending on the specifications involved in the
project and the indemnification needs of the City as set forth in such individual project specifications.
(B) All certificates of insurance submitted to the Purchasing Officer, or his or her designee, must list the City
as an additional insured, and be delivered, either by facsimile transmission or mail, directly from the
issuing agent.
(C) It is the responsibility of the insured contractor to confirm that such proofs of insurance are on file with,
and their form acceptable to, the City Purchasing Officer, or his or her designee, respective of the
individual project specifications, prior to the issuance of any purchase order, purchase order contract,
written contract, or professional service.
TITLES AND FEES
All vehicles purchased by the City shall be titled to "City of Saginaw". Contact the Purchasing Office for title and
license plate instructions.
FORM OF BIDS
(1) Bids submitted in response to any notice shall be submitted according to the following instructions, or the
bid may be disqualified.
a. Bids must be submitted on printed forms furnished by the City Purchasing Officer, or his or her
designee. Voluntary alternates may be attached to the bid form, if necessary.
b. Bids must be in ink or typewritten.
c. Bids must contain the bidder's complete name, address, and telephone number.
d. Bids must be signed in ink and dated.
e. Bids must include delivery or completion time.
f. If an addendum (Form B02) is issued by the City, it must be signed, dated, and returned with bid.
g. An original bid bond, certified check, or cashier's check in the amount of five percent (5%) of the
total amount bid must be submitted with any bid in excess of $100,000. If the agreement is for
multiple years, each year should be combined to get your total cost. Facsimiles or copies of the
bid bond will not be accepted, and your bid will be disqualified if submitted in that manner.
h. All erasures or corrections to pricing information must be initialed in ink.
i. In case of a discrepancy between a unit price and its extension, the unit price will be considered
correct, and the bid will be recalculated to determine the amount bid. All additional errors will be
corrected, and the total bid will be adjusted to reflect the corrections.
j. All bids must be submitted to the City Purchasing Office by the date and time specified on bid
forms. The Purchasing Office is located at Saginaw City Hall in room #105.
k. Each bid must be enclosed in a sealed envelope with the "bid number" marked on the front.
l. Once a bid has been submitted, the bidder will not be allowed to withdraw, modify, or correct any
information.
m. The original bid and one (1) copy should be submitted.
(2) The City reserves the right to accept or reject any and all bids, or parts thereof, and to waive any
irregularities which do not materially affect the bid document or otherwise conflict with statute or
ordinance. Any rejections of bids shall be made only if there is a sound documented reason for the same.
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14.36, PREFERENCE FOR LOCAL BIDDERS
(A) (1) If the lowest bidder is not a Saginaw-based bidder, as defined above, any Saginaw-based bidder
with a bid within 5% of the lowest bid shall be deemed the lowest bidder if it agrees to reduce its bid to match
the bid of the lowest bidder. Such a bidder will remain bound to all other terms of their original bid. (2) A
lowered bid by a Saginaw-based business which is premised upon, in whole or in part, changes to or variances
to the bid specifications, contract requirements, or scope of work, shall be considered non-responsive and will
not be considered.
(B) If such a Saginaw-based business refuses to reduce its bid to match the lowest bid, then the next
lowest responsive and responsible Saginaw-based business with a bid within 5% of the lowest bid shall be
deemed the lowest bidder if it agrees to reduce its bid to match the bid of the lowest bidder. Such a bidder will
remain bound to all other terms of their original bid.
(C) If no responsive and responsible Saginaw-based businesses within 5% of the lowest bid agree to
reduce their bids, then the contract shall be awarded to the person or business with the lowest, most
responsive, and responsible bid.
(D) In the event of a tie between two (2) or more Saginaw-based businesses, where all other factors
are equal, the award of the bid shall be by coin toss conducted by the Purchasing Officer or his/her designee.
(E) No contract awarded pursuant to this ordinance shall be sublet in any manner that permits 50% or
more of the dollar value of the contract to be performed by a subcontractor or subcontractors who do not meet
the definition of "Saginaw-based business".
(F) The section shall not waive or constrain, in any manner, the right and prerogative of the City to
reject any and all bids or proposals from any Saginaw-based business which fails to meet the requirements of
any other section of this ordinance, or to reject a bid which is in any way incomplete, irregular, not responsive
or not responsible.
(G) Local preferences shall not be applied in cases of procurements funded, even in part, with federal
dollars, unless such procurement is for architectural and engineering services. When contracting for
architectural and engineering services, local preference may be a selection criterion provided its application
leaves an appropriate number of qualified vendors, given the nature and size of the project, to complete the
contract.
CHECK LIST - BEFORE SUBMITTING YOUR BID:
Did you check www.saginaw-mi.com to see if there was an addendum issued?
Is your bid signed, in ink, in BOTH PLACES by an authorized representative of your company?
Did you provide the payment terms & delivery lead time?
Is the outside of your envelope (shipping and/or regular) labeled with the bid number?
Are you submitting your original bid plus one (1) copy as required?
Did your total bid exceed $100,000? If so, did you include the original bid bond,
certified bank or money order in the amount of 5% of the total bid amount?
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By submitting a response to this request for proposal, the bidder agrees to the terms and conditions set forth
herein. Any changes made to such terms and conditions by the bidder in the bidder's response may result, at
the City's sole discretion, in the bidder's disqualification.
By signature, the bidder acknowledges that the signer has complete authority to execute the bid on behalf of the
bidder and that the bid is genuine and not collusive in any manner; and that no other bidders were improperly
induced to refrain from bidding or induced to submit a sham bid; and that the bidder agrees to have withheld from
any payment due them, any amounts owed for taxes or other charges due the City of Saginaw; and that
successful bidders are subject to mandatory City of Saginaw income tax withholdings.
The vendor hereby agrees to maintain the bid price for one (1) year from the date of this bid and the City
reserves the right, in its sole discretion, to purchase such additional supplies as it deems necessary at said rate
in an amount not to exceed the total contract price of the original bid.
Company Name: __________________________________________________________
Signature (ink): __________________________________________________________
Printed Name: __________________________________________________________
Title: __________________________________________________________
Address: __________________________________________________________
City, State, Zip Code: __________________________________________________________
Telephone Number: __________________________________________________________
Email Address: __________________________________________________________
MICHIGAN'S IRAN ECONOMIC SANCTIONS ACT:
The Act provides that Iran linked businesses are ineligible from submitting a bid on the City's requests for
proposals. The Act further provides that the City shall require all bidders to certify that they are not Iran linked
businesses.
Definition: Iran linked businesses are those linked to the Iranian energy sector. An Iran linked business is
specifically defined as:
(i) A person engaging in investment activities in the energy sector of Iran, including a person that provides
oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or
liquefied natural gas for the energy sector of Iran.
(ii) A financial institution that extends credit to another person, if that person will use the credit to engage in
investment activities in the energy sector of Iran.
The provisions of the Act are only in effect if a country is a state sponsor of terror. A state sponsor of terror is
defined as any country determined by the United States Secretary of State to have repeatedly provided
support for acts of international terrorism. Iran is currently on the US SOS state sponsor of terror along with
Cuba, North Korea, and Syria.
The signature below certifies your company is in compliance with the Michigan Iran Economic Sanctions Act as
identified above. Further information on this act can be viewed at http://www.state.gov/j/ct/list/c14151.htm.
________________________________________
Signature
________________________________________
Printed Name
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REVIEW OF BIDS
(A) After opening the sealed bids, the Purchasing Officer, or his or her designee, shall refer the bids to the
affected department head for review. A bid tabulation sheet detailing initial results shall be available in the City
Purchasing Office and posted on the City of Saginaw website.
(B) Upon review of the bids received, the respective department shall make a recommendation to the
members of the Purchasing Committee.
(C) Upon approval of the Purchasing Committee, the respective department will be advised to prepare a
Council Communication to be reviewed and potentially approved by City Council.
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This offer is accepted by the issuance of a purchase order signed by The City Purchasing Officer for all or any
portion of this bid and shall constitute a contract between the parties.
The City of Saginaw at its sole discretion may choose to extend any agreement/contract for goods and/or
services for a period of no more than two (2) one-year extensions providing the bidder is willing to keep their
pricing and terms for said goods and/or services the same as the previous agreement and/or contract.
All invoices must be submitted within sixty (60) days from the time of delivery of goods or services or the
completion of projects. Invoices must refer to a valid purchase order number to be paid. All invoices that do not
reference a valid purchase order number will be held for validation and/or returned to the original source.
CITY OF SAGINAW, a Municipal Corporation
BY: ____________________________________ DATE: ______________________________
(PURCHASING OFFICER)
1315 S. WASHINGTON AVE
SAGINAW, MICHIGAN 48601
TELEPHONE: (989) 759-1430
Bidder acknowledges that by its signature below and approval of Bidder's bid by City Council, this Request for
Sealed Bid Proposal shall become a binding Contract on Bidder.
BY: ____________________________________ DATE: ______________________________
(VENDOR NAME)
I: FS: PURCHASING: BID TEMPLATE HISTORY - REV 5/19/26
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