Hart County Board of Commissioners is seeking bids for Sports Photography

Agency:	Hart County
State:	Georgia
Type of Government:	State & Local
NAICS Category:	541921 - Photography Studios, Portrait 541922 - Commercial Photography
Posted Date:	May 5, 2026
Due Date:	May 28, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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HART COUNTY BOARD OF COMMISSIONERS

800 Chandler Street

HARTWELL, GA 30643

DATE: April 30th, 2026

BID NOTICE

Sealed bids for Sports Photography at the Hart County Recreation and Parks

Department @ 200 Clay Street subject to the conditions and provisions set forth in the

attached bid package will be received at the Hart County Board of Commissioners office

until Thursday, May 28, 2026, at 3:00 PM. The commodities and/or services must be

furnished as described and specified in this package.

Bids must be received either via mail or hand delivered in a sealed envelope. Faxed bids

will not be accepted.

Please address mailed bids, Fed-Ex, UPS, or hand delivered bids to:

ATTN: Briana Ramirez

HART COUNTY BOARD OF COMMISSIONERS

Attn: Recreation Sports Photography

800 CHANDLER STREET

HARTWELL, GA 30643

NOTE: Some “Next Day” deliveries may not get delivered to this office prior to the bid

opening. Please be aware of this and make arrangements to have your bid here

on time, as late bids will be rejected.

NOTICE: If you are downloading this information from a web page, you must register

with Hart County at the contact information listed in Section V,

Interpretations or Addenda or via email at bramirez@hartcountyga.gov.

This is the only way Hart County can be sure that you receive all addendum and

relevant information for this bid.

HART COUNTY RECREATION AND PARKS DEPARTMENT

BIDS FOR Sports Photography

DATE BIDS DUE:

Thursday, May 28, 2026

3:00 p.m.

BID FORM

HART COUNTY BOARD OF COMMISSIONERS

800 CHANDLER ST., HARTWELL, GA 30643

The (Company)___________________________________________________________

submits herewith Bid in response to bid request in this package, and in compliance with

the description(s) and/or specification(s) attached hereto:

PRICE:

(SEE ATTACHED BID FORM)

The following Addenda to the Bidding and Contract Documents are acknowledged:

Addendum No: ________________

Dated: ________________

Addendum No: ________________

Dated: ________________

OFFICIAL COMPANY

ADDRESS______________________________________________________________

CITY/STATE/ZIP ________________________________________________________

SIGNATURE____________________________________________________________

PRINT NAME___________________________________________________________

TITLE_________________________________________________________________

PHONE___________________________________________

DATE _________________________________

FAX#__________________________________

Corporate Seal (if applicable)

Hart County Recreation and Parks Department

Sports Photography BID FORM

2026 Season

Package A

2 – 5x7 Individual Print

8 – wallets (individual)

1 – 5x7 Team

Price: $________________

Package B

1 - Composite Memory Mate

1 – 5x7 Individual Print

8 - wallets

Price: $________________

Package C

1 – 8x10

2 – 5x7 (individual)

8 wallets (individual)

Price: $______________

Package D

2 – Photo Buttons (individual)

Price: $________________

Additional Information:*

1) _______% donation to the Recreation Department (gross or net) _______

2) Donation received on the day pictures taken? _____yes or _____no

3) Sponsor plaques provided? _____yes or _____no

4) Appreciation plaques provided for coaches? _____yes or _____no

5) Would prices remain the same for entire season (Aug. through Mar. –

Football/cheerleading and basketball)? _____yes or _____no

6) Photos delivered to rec. dept. or to parents?

________________________________

7) Turn around time for photo delivery?

________________________________

8) There are approximately 125-175 football players and cheerleaders in the

football program and 50 to 100 basketball players each year. Actual

numbers are determined during registration.

* Please provide any samples or attach additional information (i.e. additional

packages or items offered) that your business may feel as relevant to this bid

THANK YOU FOR YOUR CONSIDERATION

OF THE HART COUNTY RECREATION AND PARKS DEPARTMENT

Company Name: ______________________________________________

BID SUPPLEMENTAL FORM

HART COUNTY BOARD OF COMMISSIONERS

DATE: _____________________________

NOTICE: Hart County Purchasing Policy prohibits awards to a (1) county employee, (2)

employee of a constitutional officer, (3) a Board of Commissioner Member, (4)

Constitutional Officer or to a company/business where a county employee/Constitutional

Officer holds any interest. These prohibitions also apply to immediate family members of

those listed above. By signing below you are confirming that these prohibitions do not

apply to your company/bid.

References: Name Title Organization Phone Number email address

_________________________________________________(Bidder) takes the following

exceptions to the specification and bid documents: (Please include all changes or

equivalent offerings to this bid below or on an additional sheet of paper) (Important: See

Section II)

SIGNATURE: ________________________________________________________

Date: _______________________________________

I. GENERAL INFORMATION FOR BIDDERS

Hart County Reserves the right to reject any and all bids, further negotiate with one or

more bidders, and waive any technicalities or informalities if it is deemed in the best

interest of the County. Hart County assumes no responsibility in the costs incurred by the

bidder in preparing a response.

It is the bidder’s responsibility to verify all quantities and specifications are met to

perform the work as specified herein, before submitting their bid. Price submitted shall

include all labor and materials for completion of the work. In the event of a conflict

between these specifications and any referenced specifications, the higher quality

specification shall supersede. Qualities listed are approximate and may be varied at the

discretion of the Owner.

All measurements given on the list of work to be done are approximate. It is the

contractor’s responsibility to verify all quantities and measurements necessary to perform

the work as specified herein, before submitting their bid.

Bidders must bid the entire project. The County may choose to award any combination

of the items or all of the items. The prices submitted will include all costs including

screen-printing, overhead, profit, taxes (if applicable), etc… so that each item can be

independently awarded depending on the amount of funds available.

Bids submitted and prices submitted shall be valid for 90 days after submittal of bids.

After this 90 day period, the bidder has the right to withdraw his pricing or be awarded

the work at the bid price should the County choose to award this work. If only one bid is

received, the County may choose to not open the bid and solicit additional bids prior to

opening all bids in a public meeting.

The Contractor shall be responsible for all damage or injury to property of any character

resulting from any act, omission, negligence, or misconduct in the prosecution of the

work. When any direct or indirect damage or injury is done to private or public property

by or on account of any act, omission, negligence or misconduct in the execution of the

work, the Contractor shall either restore at his own expense such property to a condition

similar or equal to that existing before such damage or injury occurred; or shall make

good such damage or injury in a manner acceptable to the owner of the damaged property

and to the County.

If unit prices are required to be submitted with bid, these unit prices will be applied to

any changes that occur in the project as directed by the owner through a formal change

order. The unit prices submitted will include all expenses including engineering, profit,

overhead or any other expenses occurring with the charged unit. Changes/unit prices will

apply to both additions and deletions of work.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Hart County Board of Commissioners is seeking bids for Sports Photography

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