Harley-Davidson Road Glide Police Motorcycle BID #21-26

Agency:	City of Maryville
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	441228 - Motorcycle, ATV, and All Other Motor Vehicle Dealers
Posted Date:	Mar 26, 2026
Due Date:	Apr 8, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Invitation for Bids 21-26

Harley-Davidson Road Glide Police Motorcycle

Procurement Contact:

Karen D. Smitherman, Buyer & Strategic Sourcing Specialist, Email: kdsmitherman@maryville-tn.gov

MANDATORY COVER PAGE

PLEASE TYPE or PRINT CLEARLY

Company:

Date:

City:

State:

Contact Person:

Telephone Number:

Email Address:

Communication regarding this Invitation for Bids (IFB) is limited to the Buyer listed above. Unauthorized

communication with other City of Maryville, Tennessee staff or officers is prohibited.

DIRECTIONS FOR SUBMISSION:

All data and documentation to be submitted as part of this solicitation shall become the property of the City of

Maryville, Tennessee. After a contract is executed, all qualifications, responses, documents, and materials

submitted shall be considered public information and will be made available for inspection in accordance with

the Tennessee Public Records Act.

Bid responses must be SUBMITTED VIA EMAIL to COMsealedbids@maryville-tn.gov; the title in the subject

line of the email shall be “21-26 Bid Submission.” In the alternative you may submit a paper bid submittal to:

Attention: Karen D. Smitherman

IFB 21-26

406 West Broadway Avenue

Maryville, TN 37801

The bid opening will be held on April 08, 2026 at 2:00 p.m. Eastern Time in the Finance Office Conference

Room on the main floor of the City of Maryville Municipal Building. All bid responses must clearly include the

Bidder’s Name, Bid Number, and Bid Title. Submissions received after the due date and time will be rejected

and marked “Received too Late for Consideration.”

March 26, 2026

April 01, 2026

April 06, 2026

April 08, 2026

SCHEDULE OF EVENTS

Bid available on City’s website

Questions due no later than 12:00 p.m. Eastern Time

Submit all questions via email to: kdsmitherman@maryville-tn.gov

Addendum posted on City’s website no later than 12:00 p.m. Eastern Time, if

needed

Bid submissions DUE NO LATER THAN 2:00 p.m. Eastern Time

Bid opening conducted in person at 2:00 p.m. Eastern Time in the Finance

Office Conference Room on the main floor of the City of Maryville,

Tennessee Municipal Building located at 400 West Broadway Avenue,

Maryville, TN 37801.

DESCRIPTION OF WORK & SPECIFICATIONS

The City is seeking qualified bidders to provide one or more Harley-Davidson Road Glide Police Motorcycles,

FLTRSP, subject to continuing need and availability of funds. Motorcycle(s) must be new and must be the

current year in production at the time the order is placed, unless otherwise approved prior to purchase by the

City’s designee. Motorcycle(s) must be delivered to the City of Maryville located at 332 Home Avenue,

Maryville, TN 37801. Bid price must be all-inclusive, full-delivered price. No additional fees (e.g. dealer add-

ons, dealer doc fees) will be paid.

The City reserves the right to determine equivalency based on operational suitability, compatibility with existing

fleet, service capabilities, and total cost of ownership. Quantities listed, if any, are estimates only and are not

guaranteed. The City makes to commitment to purchase any minimum or maximum quantity.

CONTRACT TERMS AND RENEWAL

Term of Contract

The initial contract term shall begin upon award and extend through June 30, 2026, unless sooner terminated

as provided herein.

Renewal Options

Upon mutual written agreement of both parties and subject to the availability of appropriated funds, the City

may renew this Contract for up to four one-year periods (July 01 – June 30; final expiration June 30, 2030, if all

renewal options are extended).

No Automatic Renewal

Renewals shall not be automatic. The City reserves the right to renew based on their sole discretion based on

supplier performance, pricing and continued need.

Pricing

All pricing submitted shall remain firm for the initial Contract term.

Price increases may only be requested during the renewal period. Price increases, if requested, shall:

Be requested in writing at least sixty days prior to the effective renewal date;

Not exceed 8% annually OR CIP-U (whichever is lower).

The City reserves the right to:

Accept, negotiate, or reject any requested price increase;

Re-solicit the contract if pricing is deemed unreasonable.

Termination for Convenience

The City may terminate this Contract, in whole or in part, at any time for their convenience upon thirty days’

written notice to the supplier. The supplier shall be compensated only for goods and/or services delivered

and/or provided and accepted by the City prior to the effective date of the termination.

Non-Appropriation Clause

The continuation of this Contract is subject to the appropriation and availability of funds. In the event funds are

not appropriated, the City reserves the right to terminate this Contract without penalty upon written notice to the

supplier.

PURCHASE DETAILS

Delivery

Delivery shall be FOB Destination, freight prepaid and allowed, to the address listed above. The supplier

shall bear all risk of loss until delivery to and acceptance by the City.

Parts Availability

Supplier shall maintain or have access to sufficient inventory of replacement parts to support maintenance and

repair of motorcycles supplied under this Contract or a minimum of five years.

Turnaround Expectations

Routine warranty repairs shall be completed within a commercially reasonable timeframe. The City reserves

the right to escalate unresolved service issues.

Warranty Requirements

The supplier shall provide all motorcycles with a minimum three-year manufacturer’s warranty, covering parts

and labor. Warranty services must be available within fifty miles of Maryville, Tennessee, or supplier will be

required to provide transportation at no cost to the City.

SPECIFICATIONS

In order for a bidder to be deemed responsive (i.e.: complies with all requirements listed in the solicitation and

their submittal will be included in the evaluation process), they must:

Refer to the following paint swatch file and attached required specification sheet

included in the bid document and bid as per specified or an approved or equal.

PRICING MUST BE SUBMITTED USING THE MANDATORY BID PRICING SHEET.

All other mandatory pages must be completed, scanned, and uploaded/submitted as a single

PDF file.

*Please Note: MY26 Saddlebags are no longer available with two-tone paint; solid color only; side covers/tour-

paks all come in Vivid Black.*

Solid – Two-

Color

Tone

Color Short

Code Color Classification Description

MY26 Color Description

Visual Color

Solid Vivid Black-Tank, T-Fairing, Front

Fender, Rear Fender, Saddlebags,

Vivid

Solid

Solid Vivid Black Side Covers. Solid

010 Black

Standard

BLACK

Vivid Black Tour-Pak.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Harley-Davidson Road Glide Police Motorcycle BID #21-26

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