Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only

Agency:	State Government of Ohio
State:	Ohio
Type of Government:	State & Local
NAICS Category:	238330 - Flooring Contractors
Posted Date:	Dec 23, 2025
Due Date:	Jan 16, 2026
Solicitation No:	SRC0000036025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Solicitation ID:	SRC0000036025
Solicitation Name:	Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only
Original Begin Date:	12/23/2025 1:30:00 PM
Begin Date:	12/23/2025 1:30:00 PM
End Date:	1/16/2026 1:30:00 PM
Inquiry End Date:	1/15/2026 1:30:00 PM
Commodity:	Wood floor installation and refinishing service
MBE Set Aside:	MBE Set Aside
Agency:	DNR150000 - DNR-Division of Forestry DNR-Dept of Natural Resources
Solicitation Status:	Open for Bidding
Solicitation Type:	Quick Quote

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000036025

Solicitation Name

Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only

RFx Type

Quick Quote

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

12/23/2025 1:30:00 PM (ET)

Amendment?

End Date

1/16/2026 1:30:00 PM (ET)

Inquiry End Date

1/15/2026 1:30:00 PM

Summary

Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only

Predecessor Contract

Process

Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only

Ship To

Contracting Entity

DNR-Dept of Natural Resources

1 Record(s)

	Participating Agencies
	DNR150000 - DNR-Division of Forestry

1 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Service Agreement Example	Public Solicitation Documents (Approved)	Services Agreement (Non-Federal Funds) Base Template_Rev. 2025 11 28_NO GUIDANCE.docx
DAS Terms and Conditions & Standard Affirmation & Disclosure	Public Solicitation Documents (Approved)	Standard_Affirmation___Disclosure_Form_fillable_PDF_Form__1_ (1).pdf DAS_T_s__C_s (2).pdf
Ohio Buys Information	Public Solicitation Documents (Approved)	Ohio_Buys_Information.pdf
Request for quote	Public Solicitation Documents (Approved)	Ohio Buys Request for Quote Hardwood Floor Refinishing.pdf

4 Record(s)

Attachment Preview

The Ohio Department of Natural Resources is requesting bids for: Division of Forestry, 1st floor and

Staircase Hardwood Refinishing at the Chillicothe District Office. 345 Allen Ave. Chillicothe, OH 45601.

Name or Title of the Service or Supply: 1st floor and Staircase Hardwood Sanding and Refinishing at

the Chillicothe District Office. 345 Allen Ave. Chillicothe, OH 45601. Also to include plugging of holes in

the floor as well as repairing one damaged flooring board.

Ordering Division and address: Division of Forestry. 345 Allen Ave. Chillicothe, OH 45601

Specifications.

This is a Victorian style home built in the 1890s with quality hardwood floors that include

multidirectional flooring boards and intricate borders. There are two foyers, 5 offices, a bathroom, two

staircases and several closets on the first floor that need re-finished. There is a total of approximately

2500 square feet of hardwood floor that needs restored.

• Floors, stair treads and stair landing backs are to be sanded using professional refinishing

equipment

• Front staircase includes 17 treads and landing backs and one landing. Rear staircase includes 18

treads and landing backs. All are to be refinished.

• Plug approximately 25 holes ranging in diameter from 1/8” to 1”.

• Repair one board which is rotted/damaged

• Refinish all hardwood floors, stair treads, stair landing backs, stair landing with 3 coats of

quality high traffic oil-based polyurethane resin in a natural satin finish.

• All furniture, the toilet, and all other items will be removed by Division of Forestry employees

prior to the scheduled start date.

• Requesting that the project be done in two phases. Ideally, the back offices, staircase and foyer

would be done first and allowed to cure. After curing, the front two offices, staircase and foyer

would be completed. This is to provide access to employees on the second floor during the

project. However, we are flexible in how this is scheduled and completed.

• Project must be scheduled so that it is completed no more than one month from the issuance of

a purchase order/contract.

Delivery/Work Location. Ohio Department of Natural Resources, Division of Forestry, Chillicothe District

Office. 345 Allen Ave. Chillicothe, OH 45601. Nathan.jester@dnr.ohio.gov 614-212-3285 (email, call, or

text)

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this

Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering

Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne

and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable

passes to the State. Unless otherwise provided in this Contract, the State will determine whether the

Contractor provided each Deliverable required in this Contract and has fully met all work requirements

of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as

determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low

lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the

bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items

may result in the bidder being deemed not responsive

Preferences. The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences

will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the

second and third preferences. The preferences shall be combined and applied as a total percentage of

the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular

preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification

for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end

product, the State will add the applicable percentage of the total available points to the total score of

each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State

will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost

for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based

on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total

available points to any certified veteran-friendly business Offeror’s total score.

Site Visit & Point of Contact

Site visits are available by appointment only Monday through Friday from 8am to 4pm. To schedule an

appointment, contact: Nathan.jester@dnr.ohio.gov 614-212-3285 (email, call, or text)

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility

and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information.

Origin-DNR-N18

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your

invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five

digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor

furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges

separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information

will result in a returned invoice and delayed payment.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Hardwood Flooring Sanding and Refinishing at the Chillicothe District Office. 1st Floor Only

Description

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See Also