Hanson Park Nature Center Exhibits - Reissue, RFQ 688001
| Agency: | Loudoun County |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 5, 2026 |
| Due Date: | Feb 6, 2026 |
| Solicitation No: | RFQ 688001 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFQ 688001
|
| Bid Title: |
Hanson Park Nature Center Exhibits - Reissue, RFQ 688001
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
REQUEST FOR PROPOSAL
HANSON PARK NATURE CENTER EXHIBITS - REISSUE
ACCEPTANCE DATE: Prior to 4:00 p.m., February 6, 2026, Local Time
RFP NUMBER:
RFQ 688001
ACCEPTANCE PLACE:
Department of Finance and Procurement
Division of Procurement
1 Harrison Street, SE, 1st Floor
Procurement Bids and Proposals Drop Box
Leesburg, Virginia 20175
PLEASE NOTE:
A. To obtain Attachment 1 to this RFP, send an email to the Request for Proposal (RFP) point
of contact/Contracting Officer below and the County will make it available using the Microsoft
One Drive. Offerors will receive a first email from the Contracting Officer. Then, Offerors will
be prompted to enter a verification code. The verification code will be from
no-reply@sharepointonline.com. Please note that this email often goes into spam/junk
folder. If Offerors do not have access to Microsoft One Drive a Compact Disk (CD) may be
provided upon request.
B. Documents related to this solicitation may be downloaded from the County’s web site:
www.loudoun.gov/procurement.
C. Pre-proposal Conference: An optional Pre-Proposal Conference will be held virtually using
Microsoft Teams on Friday, January 16, 2026, at 11:00 a.m. Local Time. See the Microsoft
Teams log in information provided below. To participate in the audio portion of this
conference, please dial the number provided below and follow the prompts as designated.
To participate by computer, connect to the link provided and follow the prompts as
designated. The purpose of the pre-proposal conference is to provide clarification of any
questions on the scope of services and to provide a high-level overview of the supplier
registration process and online submission of proposals through iSupplier.
Microsoft Teams Meeting
Join The Meeting Now
Meeting ID: 250 034 409 224 34
Passcode: E3mA36Th
Dial in by phone
+1 757-600-4923,,995755720# United States, Norfolk
Find a local number
Phone conference ID: 995 755 720#
Hanson Park Nature Center Exhibits - REISSUE
RFP #RFQ 688001
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Requests for information related to this Invitation should be directed to:
Heather DeHaven, NIGP-CPP, CPPB, VCO
Senior Contracting Officer
(571) 627-7430
(703) 771-5097 (Fax)
E-mail address: Heather.DeHaven@loudoun.gov
Issue Date: January 5, 2026
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF
DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE
CONTACT THIS DIVISION AS SOON AS POSSIBLE
Hanson Park Nature Center Exhibits - REISSUE
RFP #RFQ 688001
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REQUEST FOR PROPOSAL
HANSON PARK NATURE CENTER EXHIBITS - REISSUE
SECTION/TITLE
PAGE
1.0 PURPOSE ............................................................................................................ 4
2.0 COMPETITION INTENDED ................................................................................. 4
3.0 BACKGROUND INFORMATION ......................................................................... 4
4.0 OFFEROR’S MINIMUM QUALIFICATIONS ........................................................ 5
5.0 SCOPE OF SERVICES ........................................................................................ 5
6.0 TERMS AND CONDITIONS............................................................................... 10
7.0 EVALUATION OF PROPOSALS: SELECTION FACTORS ............................. 25
8.0 PROPOSAL SUBMISSION FORMAT ............................................................... 26
9.0 INSTRUCTIONS FOR SUBMITTING PROPOSALS ......................................... 28
10.0 PROPOSAL SUBMISSION FORM .................................................................... 37
PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .......................... 39
APPENDIX A: REFERENCES...................................................................................... 41
ATTACHMENT 1 – EXHIBIT DESIGN PACKAGE
ATTACHMENT 2 – HAL BERNI GRAPHICS LAYOUT PACKAGE
ATTACHMENT 3 – DISPLAY OBJECTS
ATTACHMENT 4 – ELECTRONIC MEDIA
ATTACHMENT 5 – INTERACTIVE ELEMENTS DESCRIPTIONS
Prepared By: /s/Heather DeHaven, NIGP-CPP, CPPB, VCO Date: January 5, 2026
Senior Contracting Officer
Hanson Park Nature Center Exhibits - REISSUE
RFP #RFQ 688001
Page 3 of 42
HANSON PARK NATURE CENTER EXHIBITS – REISSUE
1.0 PURPOSE
The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia
(County) to obtain pricing from qualified firms for the fabrication and installation of the
Hanson Park Nature Center’s Exhibits. The County intends to award one (1) contract
to a single vendor.
2.0 COMPETITION INTENDED
It is the County's intent that this RFP permits competition. It shall be the Offeror's
responsibility to advise the Purchasing Agent in writing if any language, requirement,
specification, etc., or any combination thereof, inadvertently restricts or limits the
requirements stated in this RFP to a single source. Such notification must be received
by the Purchasing Agent not later than fifteen (15) days prior to the acceptance date
for proposals.
3.0 BACKGROUND INFORMATION
3.1 Hal and Berni Hanson Regional Park
Hal and Berni Hanson Regional Park (Park) opened in September 2022.
The Park includes sports fields, picnic pavilions, a skate park, forested trails,
and fishing ponds. At the heart of the Park is a large Nature Center which
is ideally located adjacent to the forested trails, fields, outdoor classroom,
and the largest pond in the Park.
The Hanson Park Nature Center opened in November 2022 and provides a
space for environmental education through exhibits, activities, and
structured programs. The Nature Center is intended to inspire lasting
empathy toward nature through education that encourages curiosity,
exploration, and action.
The Hanson Park Nature Center’s exhibit space consists of two (2) rooms,
divided by large glass accordion doors, which are equipped to contain
diverse exhibits and activity spaces. The exhibits will occupy the larger
exhibit space and will complement both the building design as well as the
unique needs of the Nature Center’s operations. Services for the exhibit
design were previously solicited via a separate County process. The
exhibits were originally designed by Ion Design as shown in the additional
and separate attachments to this RFP, see Attachment 1 – Exhibit Design
Package; Attachment 2 – Hal Berni Graphics Layout Package; Attachment
3 – Display Objects; Attachment 4 – Electronic Media; and
Attachment 5 – Interactive Elements Descriptions. The installed exhibits
should be durable and structurally secure for daily use by patrons as young
as two (2) years old. The design of the Nature Center facility also includes
restrooms, offices, and a covered porch that encircles the entire building.
The Department of Parks, Recreation, and Community Services (PRCS)
staff are intent on introducing exhibits designed to cultivate an
Hanson Park Nature Center Exhibits - REISSUE
RFP #RFQ 688001
Page 4 of 42
understanding of local environments and the impacts that humans can have
on the world around them.
3.2 Budget and Schedule
The current budget for the fabrication and installation of the exhibits is
$300,000. PRCS staff may consider bids exceeding this budget when
reasonable justification is provided.
Additional funding over and above the amount currently budgeted for exhibit
design may become available between now and the completion of the
project. During the exhibit fabrication process, the Fabricator is invited to
make suggestions for additional or alternate exhibit materials and/or layouts
that would enhance the visitor experience, but that cannot be
accommodated within the scope of the current budget.
A firm is anticipated to be selected prior to April 1, 2026 with preliminary
development meetings being scheduled for early May 2026. Due to the
desire to keep the Nature Center open to the public throughout the project,
the installation could be implemented in a phased approach as outlined in
Section 5.1 of this RFP.
4.0 OFFEROR’S MINIMUM QUALIFICATIONS
Offerors must demonstrate that they have the resources and capability to provide
the materials and services as described herein. All Offerors shall submit
documentation with their proposal indicating compliance with the minimum
qualifications. Failure to include any of the required documentation may be cause
for proposal to be deemed non-responsible and/or outright rejected.
The following criteria shall be met in order to be eligible for this Contract:
4.1 The Offeror shall provide a sample, in PDF format or a link to an online
portfolio, demonstrating successful experience in the fabrication of at least
one (1) exhibit with a similar look and feel to the County’s current design
(i.e., children's space, nature themed, bright and simplistic style).
4.2 The Offeror shall provide a sample, in PDF format or a link to an online
portfolio, demonstrating successful experience in the installation of at least
two (2) exhibits within a footprint of less than two thousand (2,000) square
ft.
4.3 The Offeror shall provide a sample, in PDF format or a link to an online
portfolio, demonstrating successful experience in the installation of at least
two (2) exhibits with a predominantly mechanical style interactive.
5.0 SCOPE OF SERVICES
All proposals must be made on the basis of, and either meet or exceed, the
requirements contained herein.
The services to be provided by the Contractor shall include, but not be limited to, the
requirements contained herein.
Hanson Park Nature Center Exhibits - REISSUE
RFP #RFQ 688001
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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