HAN-Intersection Studies - Legal Notice

LEGAL NOTICE
Request for Letters of Interest Hancock-intersection Studies
The Hancock County Engineer is seeking Letters of Interest (LoI) from qualified consulting firms
for engineering design services for the Hancock-intersection Studies Project. Work includes
services for Intersection Studies in Hancock County at 6 intersections. with a project length of
approximately 0.5 miles each. The Intersection/Corridor Safety Study (SS), which must be
completed by consultants pre-qualified by ODOT, shall follow the procedures outlined in the
ODOT Safety Study Guidelines. More detailed information is available on the Hancock County
Engineer Website.
Submit LoIs electronically in PDF format to: engineer@co.hancock.oh.us
Deadline: 3:30 PM, June 8, 2026. Late submissions will not be considered.
Selection will follow ODOT's Programmatic Consultant Selection process. Suspended or debarred
firms are ineligible. All work must comply with federal, state, and local requirements, including
Title VI of the Civil Rights Act.
Douglas E. Cade, PE, PS
Hancock County Engineer
Publish: 5/11, 18, 26 Courier and County Engineer Website

05-11-26 Posting Date
Hancock County-Intersection Studies
PID No. 124599
Hancock County Engineer
Response Due Date: 06-08-26
Communications Restrictions
Please note the following policy concerning communication between Consultants and the Hancock
County Engineer during the announcement and selection process:
During the time period between advertisement and the announcement of final consultant
selection, communication with consultants (or their agents) shall be limited as follows:
Communications which are strictly prohibited:
Any discussions or marketing activities related to this specific project.
Allowable communications include:
Technical or scope of services questions specific to the project or RFP requirements.
Project Description
The services include preparation of construction contract plans for Intersection Studies in Hancock County
at 6 intersections. with a project length of approximately 0.5 miles each.
The Intersection/Corridor Safety Study (SS), which must be completed by consultants pre-qualified by
ODOT, shall follow the procedures outlined in the ODOT Safety Study Guidelines. The study must
document the history of problems or crashes at the location and clearly state the reason for initiating the
review. It should include preparation of both a condition diagram and a collision diagram, along with the
compilation and analysis of crash data. Digital photographs of the location must be taken, and the study
should identify potential causes or roadway deficiencies through an evaluation of crash patterns, roadway
conditions, traffic control, traffic volumes, vehicle speeds, and related factors. Based on this analysis, the
study must recommend appropriate countermeasures, including rate of return and cost. The final
Compliance Plan is required to be signed and sealed by a Professional Engineer licensed in the State of
Ohio.
Estimated Construction Cost: $140,000.00
Prequalification Requirements
Prequalification requirements for this agreement are listed below. For all prequalification categories other
than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may be met by the prime
consultant or a subconsultant.

Also, please note that only individuals (not firms) are prequalified for right of way acquisition services. In
instances where prequalification for these services is required, a prequalified individual, either employed
by the prime consultant or a subconsultant, must be named in order to meet the requirement.
For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM EVALUATION, the
prime consultant and all subconsultants that provide engineering and design related services must be
prequalified in this category. Engineering and Design Related Services are defined as follows:
Program management, construction management, feasibility studies, preliminary engineering,
design engineering, surveying, mapping, or architectural related services with respect to a highway
construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C 112(b)(2)(A); and
Professional services of an architectural or engineering nature, as defined by State law (ORC 5526),
which are required to or may logically or justifiably be performed or approved by a person licensed,
registered, or certified to provide the services with respect to a highway construction project to 23
U.S.C. 112(a) and defined in 40 U.S.C. 1102(2).
DESIGN SERVICES:
Safety Study
FINANCIAL MANAGEMENT SYSTEM EVALUATION
Compliant with Federal Requirements (Prime consultant and subconsultants that provide
engineering and design related services must meet this prequalification requirement)
Selection Subfactors
There are no selection subfactors for this project.
Contract Type and Payment Method
Refer to the ODOT's Manual for Administration of Contracts for Professional Services, Volume 1:
Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the appropriate
contract type and payment method. Based on this guidance, contract type and payment method will be
determined during the scope of services and negotiation process.
Estimated Date of Authorization
It is anticipated that the selected Consultant will be authorized to proceed by July 2026.
Completion Schedule
December 2026
The plans are to be completed and on file with the Hancock County Engineer within five (5) months from
the date of authorization.

Suspended or Debarred Firms
Firms included on the current Federal list of firms suspended or debarred are not eligible for selection.
Terms and Conditions
The Department's Specifications for Consulting Services 2016 Edition will be included in all agreements
selected under this request for letters of interest.
Compliance with Title VI of the Civil Rights Act of 1964
The Hancock County Engineer, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42
U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure
that any contract entered into pursuant to this advertisement, all bidders will be afforded full and fair
opportunity to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency
in consideration for an award.
Selection Procedures
The Hancock County Engineer will directly select a consultant based on the Letter of Interest (LoI). The
requirements for the LoI and the Programmatic Consultant Selection Rating Form that will be used to
select the consultant are shown below.
Firms interested in being considered for selection should respond by submitting an electronic copy in .pdf
format of the Letter of Interest to the following email address by 3:30 PM on the response due date listed
above.
engineer@co.hancock.oh.us
Responses received after 3:30 PM on the response due date will not be considered.
Scope of Services
The Scope of Services document is included below.
Requirements for Letters of Interest, Programmatic Selection Process
A. Instructions for Preparing and Submitting a Letter of Interest
1. Provide the information requested in the Letter of Interest Content (Item B below), in the
same order listed, in a letter signed by an officer of the firm. Do not send additional forms,
resumes, brochures, or other material.
2. Letters of Interest shall be limited to ten (10) 812" x 11" single sided pages plus two (2)
pages for the Project Approach (Item B.5 below).

3. Please adhere to the following requirements in preparing and binding letters of interest:
a. Please use a minimum font size of 12-point and maintain margins of 1" on all four
sides.
b. Page numbers must be centered at the bottom of each page.
c. Use 812" x 11" paper only.
d. This is an electronic submission so no binding or tabbing is required.
B. Letter of Interest Content
1. List the types of services for which your firm is currently prequalified by the Ohio
Department of Transportation.
2. List significant subconsultants, their current prequalification categories and the
percentage of work to be performed by each subconsultant.
3. List the Project Manager and other key staff members, including key subconsultant staff.
Include project engineers for important disciplines and staff members that will be
responsible for the work, and the project responsibility of each.
Address the experience of the key staff members on similar projects, and the staff
qualifications relative to the selection subfactors noted.
4. Describe the capacity of your staff and their ability to perform the work in a timely
manner, relative to present workload, and the availability of the assigned staff.
5. Provide a description of your Project Approach, not to exceed two pages Confirm that the
firm has visited the site and address your firm's: 1) Technical approach; 2) Understanding
of the project; 3) Qualifications for the project; 4) Knowledge and experience concerning
relevant ODOT and local standards, procedures and guidance documents; 5) Innovative
ideas; 6) Project specific plan for ensuring increased quality, reduced project delivery
time and reduced project costs.
Items 1 thru 4 must be included within the 10-page body of the LoI. Remaining space within the ten (10)
pages may be utilized to provide personnel resumes or additional information concerning general
qualifications.

Consultant Selection Rating Form for Programmatic Selections
Project: Hancock County-Intersection Studies
PID: 125554
Project Type: Intersection
District: 1
Selection Committee Members: Cade, Parker, Aschemeier
Firm Name:
Category Total Value Scoring Criteria Score
Management & Team
Project Manager 10 See Note 1, Exhibit 1
Strength/Experience of Assigned Staff 25 See Note 2, Exhibit 1
including Subconsultants
Firm's Current Workload/ 10 See Note 4, Exhibit 1
Availability of Personnel
Consultant's Past Performance 30 See Note 3, Exhibit 1
Project Approach 25
Total 100
Exhibit 1 - Consultant Selection Rating Form Notes
1. The proposed project manager for each consultant shall be ranked, with the highest ranked
project manager receiving the greatest number of points, and lower ranked project managers
receiving commensurately lower scores. The rankings and scores should be based on each project
manager's experience on similar projects and past performance for the LPA and other agencies.
The selection committee may contact ODOT and outside agencies if necessary. Any subfactors
identified should be weighed heavily in the differential scoring.
Differential scoring should consider the relative importance of the project manager's role in the
success of a given project. The project manager's role in a simple project may be less important
than for a complex project, and differential scoring should reflect this, with higher differentials
assigned to projects that require a larger role for the project manager.
2. The experience and strength of the assigned staff, including subconsultant staff, should be ranked
and scored as noted for Number 1 above, with higher differential scores assigned on more difficult
projects. Any subfactors identified in the project notification should be weighed heavily in the
differential scoring.

As above, other agencies may be contacted.
3. The consultants' past performance on similar projects shall be ranked and scored on a relative,
differential scoring type basis, with the highest ranked consultant receiving a commensurately
greater number of points. The selection team should consider ODOT CES performance ratings if
available, and consult other agencies as appropriate. The use of CES ratings shall place emphasis
on the specific type of services requested.
The differential scoring should consider the complexity of the project and any subfactors
identified in the project notification.
4. The consultant's workload and availability of qualified personnel, equipment and facilities shall
be ranked and scored on a relative, differential scoring type basis. The scoring shall consider
quantifiable concerns regarding the ability of a firm (or firms) rated higher in other categories to
complete the work with staff members named in the letter of interest.

Scope of Services
The consultant will complete a formal safety study of six (6) intersections located at:
1. Hancock CR 140 / CR 99
2. SR 12 / CR 9
3. SR 12 / CR 88
4. SR 12 / CR 140
5. US 224 / CR 140
6. Hancock CR 212 / CR 236
And in accordance with ODOT's established safety study guidelines. The work will include the
following tasks:
Scope of Services
* Review OH-1 crash reports and prepare a collision diagram for the most recent ten-year
period (2015-2025).
* Perform a detailed crash analysis for years 2015-2025.
* Conduct a field visit to observe existing conditions and operational characteristics.
* Collect traffic count data for each approach to the intersection.
* Prepare an existing-conditions diagram documenting geometry, traffic control, and
relevant features.
* Analyze AM and PM peak-hour operations and determine whether the intersection meets
warrants for a traffic signal or multi-way stop control.
* Document existing operational characteristics with photographs that help illustrate
contributing crash factors.
* Evaluate potential countermeasures to address identified crash patterns, including
operational analysis where appropriate.
* Prepare conceptual layouts for countermeasures that require geometric modifications.
* Complete a benefit-cost analysis (ECAT) for all proposed countermeasures.
* Conduct three meetings with the County Engineer: project kickoff, field review, and
presentation of findings. (Kickoff and presentation meetings may be held virtually.)
* Provide a summary of conclusions and a list of recommended improvements.
* Prepare a draft and final report including background, existing conditions, crash analysis,
probable contributing factors, recommended countermeasures, cost estimates, and ECAT
results. An electronic copy will be submitted to the County Engineer.