Haller Well South Remote I/O Panel

ADVERTISEMENT FOR BID
City of Arlington
HALLER WELL SOUTH - Remote I/O PANEL (PW-U25.015)
Notice is hereby given that sealed or emailed proposals will be received by the City of Arlington Public Works Department,
154 W. Cox, Arlington, Washington 98223, until 2:00 PM, local time on Thursday May 21, 2026, for furnishing the
necessary labor, materials, equipment, tools, and guarantees thereof to perform the project.
A voluntary pre-bid conference will take place at the City of Arlington Public Works Administration building on May
14, 2026, at 11:00 AM. The meeting will start at the PW Admin building and then proceed to the project site. The PW
Administration building is located at 154 West Cox Ave, Arlington WA. 98223.
The City of Arlington (City) is requesting proposals to fabricate a Remote I/O Panel for the City's Haller South Well Field,
and to provide neat and legible as-builts with redlines. The contractor will be responsible for the delivery of the equipment
detailed below. Total contract time will be 40 working days.
Work to Include:
1. Material procurement of all I/O panel bill of materials plus consumables required for the completion of a UL508A
listed control panel.
2. Panel fabrication, quality testing, and delivery of the panel to the City of Arlington's Water Treatment Plant.
3. Panel to be built-to-print per provided control panel shop drawings included with this Request for Bid package.
4. Completed panel to be shipped with neat and legible as-built drawing.
5. Panel fabricator quality testing to include confirmation of physical construction of panel per layout drawings and
100% point-to-point testing of wiring connections as well as torque testing of wires landed in screw terminals.
6. Material substitutions not allowed.
7. Note - Panel and HMI programming is not part of the requested scope.
Additional Requirements:
1. WA L&I Permit
2. City of Arlington Business License
3. Work performed under this project is subject to prevailing wage laws.
All bidding and construction is to be performed in compliance with the Contract Documents for this project and any Addenda
issued thereto, which are on file with the City of Arlington Public Works Department.
Proposals received after the date and time stated above will not be considered. Immediately following the deadline for
submission, the proposals will be opened and read aloud in the Public Works Administration Building located at 154 W. Cox
Ave, Arlington, WA 98223. Winning proposals will be posted on the City's website. Proposals must be submitted on the
forms provided with the contract documents. Refer to Instructions to Bidders for more information.
Plans and specifications are available for viewing at the City of Arlington Public Works Department, 154 W. Cox Ave,
Arlington, Washington 98223, and will be available on the City's website, https://arlingtonwa.gov/637/Public-Works-
Projects.
The City of Arlington expressly reserves the right to reject any and all bids, to waive minor irregularities or informalities, and
to further make award of the project to the lowest responsible Bidder as it best serves the interest of the City of Arlington. No
proposal may be withdrawn after the time stated above, or before Award of Contract, unless said award is delayed for a period
exceeding sixty (60) calendar days after opening of the proposals, or Bidder withdraws proposal due to error in accordance
with Section 1-03.1 of the WSDOT Standard Specifications.
The City of Arlington, in accordance with the provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C.
2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered
Rev. 2/24

into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit
bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award. and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of
the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued
pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to
this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full and fair opportunity
to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national
origin in consideration for an award.
Rev. 2/24

INSTRUCTIONS TO BIDDERS
1. Form of Proposal and Signature. The proposal shall be submitted on the forms provided by the City
of Arlington and shall be enclosed in a sealed envelope marked and addressed as hereinafter directed or emailed to
utilities@arlingtonwa.gov. The Bidder shall state in figures their unit and lump sum bid prices for all bid items
including additives and alternates. The City of Arlington reserves the right to correct any arithmetic errors. No
proposal or modification by fax will be considered.
2. Preparation of the Proposal. Bidder shall only use forms provided in the Contract Documents, and not
similar forms available on agency websites. Blank spaces in the proposal shall be properly filled; failure to enter a value
for each bid item will result in a $0 being recorded for the bid item. The written text of the proposal must not be
changed, and no additions shall be made to the items mentioned therein. Conditions, limitations or provisions attached
to a proposal will cause its rejection. Alterations of Bidder fill-ins by erasure or interlineations must be explained or
noted in the proposal over the signature of the Bidder. Alternative proposals will not be considered. Bidder shall
include applicable sales tax customarily paid by Contractor within each unit price item or lump sum item, which may
include but not limited to material procurement and certain subcontracted services. If a separate line is provided on
the Bid Form for sales tax, this shall represent sales tax to be paid by the City to the Department of Revenue for
contracted amount.
3. Wages. It is the Bidder's responsibility to obtain wage information for any work classifications that are not
included.
4. Questions. Questions shall be submitted in writing to the Project Administrator, contact information shown
below, and be received at least one week prior to the specified bid opening date. Questions received after this
date may not be responded to. Responses to questions will be submitted in writing by the City through addendum;
verbal responses shall not be considered official.
5. Withdrawal of Bid. Withdrawal of the proposal shall be in accordance with Section 1-02.10 of the most
current version of the WSDOT Standard Specifications.
6. Lowest Responsible Bidder. The low Bidder shall be the responsive Bidder offering the lowest amount
for the Base Bid plus Add Alternates (if applicable) selected by the City.
In selecting the responsible Bidder, consideration will be given to the general competency of the Bidder for the
performance of the work covered by the proposal, and the Bidder's financial standing, if requested. To receive
favorable consideration, a Bidder must present evidence satisfactory to the City of Arlington that the Bidder and its
associates are personally competent to manage the proposed undertaking and to carry it forward to a successful
conclusion. Professional integrity and honesty of purpose shall be essential requirements.
A showing of adequate financial resources may be requested by the City of Arlington but will not alone determine
whether a Bidder is competent to undertake the proposed work. Each Bidder must furnish a record of past
performance and experience in the form required. To this end, each proposal, except as noted below, shall be
supported by a statement of the Bidder's experience on the form provided. This form, completely filled out, must be
submitted along with the proposal. Incomplete or false statements submitted in connection with a proposal may, at
the option of the City of Arlington, be sufficient cause for its rejection. The City of Arlington shall be the final authority
with regard to whether a bid is responsive to the Advertisement for Bid and as to whether a Bidder is a responsible
Bidder under the conditions of this bid.
Rev. 11/17

INSTRUCTIONS TO BIDDERS (CON'D)
7. Execution of Contract. A Bidder to whom the award is made shall be presented an official copy of the
written contract with the City of Arlington in the form of the Contract attached hereto. The Bidder shall execute and
return to the City of Arlington all in accordance with the provisions hereof within seven (7) calendar days of the
Notice of Award. Upon receipt of the signed contract and subsequent signature by the Mayor the City of Arlington
will return a copy of the fully executed contract to the Bidder.
If a Bidder to whom the award is made fails or refuses to enter into contract as herein provided, or to conform to any
of the stipulated requirements in connection therewith, the award will be annulled, and in the discretion of the City of
Arlington an award may be made to the Bidder whose proposal is next most acceptable to the City of Arlington; and
such Bidder shall fulfill every stipulation embraced herein as if the Bidder were the party to whom the first award was
made. A corporation to which an award is made will be required, before the contract is finally executed, to furnish
evidence of its corporate existence and of the authority of the officer signing the contract for the corporation to so
sign.
8. Address and Marking of Proposal. The envelope enclosing the proposal MUST be sealed and addressed
as follows:
HALLER WELL SOUTH - Remote I/O PANEL
Attn: Linda Taylor
City of Arlington
Public Works Department
154 W. Cox
Arlington, WA 98223
OR emailed to utilities@arlingtonwa.gov. The proposal MUST be delivered to the email address or mailing address
and department listed above by the time stated in the Advertisement for Bid. The time clock located in the department
listed above shall be the official time clock. Submittals received after the stated deadline will not be accepted. Delivery
by USPS, UPS, FedEx, or other shipping carrier is accepted, however, it must be delivered to the stated department and
signed in by the time stated in the Advertisement for Bid. Delivery to any other location or department will not be
accepted. The proposal envelope MUST be plainly marked in the upper left-hand comer with the following, as
listed in the Advertisement for Bid:
1. Bidder Name
2. Bidder Address
3. Project Name
4. Bid Date
5. Bid Time
6. Project Number
All bid submittal items shall be enclosed in the same envelope with the proposal. Refer to Bidder's checklist.
9. Complete Contract Documents. It shall be the responsibility of the Bidder to verify the completeness of
its set of Contract Documents from the Table of Contents therein and neither the City of Arlington nor any of its
officers or consultants shall be held responsible for any omissions unless such omission has been called to the attention
of the City of Arlington prior to the submission of bids.
10. Corrections Interpretations and Addenda. Any omissions, discrepancies or need for interpretation
should be submitted in writing to the attention of the Project Administrator. Written addenda to clarify questions
which arise will then be issued.
All addenda to these specifications received by the Bidder must be listed on the space provided on the Proposal Form.
All interpretation or explanations of the Contract Document shall be in the form of an addendum and no oral
statements by the City or other representative of the City shall, in any way modify the contracts Documents, whether
made before or after letting the Contract.
11. Project Administrator. Notices as required in the Contract Documents shall be transmitted to:
Linda Taylor
City of Arlington
154 W. Cox
Arlington, WA 98223
(360) 403-3526
ltaylor@arlingtonwa.gov

BIDDER'S CHECKLIST
The bidder's attention is especially called to the following forms that must be completed in full as requested and
submitted collectively as the Bid Proposal package.
1. Statement of Bidder's Qualifications
2. Non-Collusion Declaration
3. Proposal Form
4. Certification of Compliance with Wage Payment Statues

STATEMENT OF BIDDER'S QUALIFICATIONS
Name of Bidder: _______________________________________ Email: _______________________________
Street Address: __________________________________________________________________________
City, State, Zip: __________________________________________________________________________
Contact Person: __________________________ Phone No.: ________________ Fax No.: _______________
___________ ______________________________________
Contractors Registration Number and Expiration Date Unified Business Identity Number
___________ ______________________________________
Federal Tax I.D. Number or Social Security Number L & I Account Number
____ ______________________________________
Employment Security Account Number M/WBE Number, if applicable
____ ______________________________________
State Excise Tax Registration Number DUNS Number
Please provide the names and addresses of the corporation officers, members, partners or principals:
Name/Title Address
___________________________________ ___________________________________________________
___________________________________ ___________________________________________________
___________________________________ ___________________________________________________
Please provide the name of the Equal Opportunity Officer: ____________________________________________
Is your company a member of any Union(s)? No Yes - Name(s) and Local(s): ___________________________
__________________________________________________________________________________________
Number of years the Company has been engaged in the construction business under the present name: __________
Type of work generally performed by Bidder: ____________________________________________________
Gross Dollar amount of work under contract: Current: Uncompleted:
_____________ ____________ _______________________
List five major projects, similar in scope to this project, including the gross dollar amount, owner, contact, and
contact phone number that has been completed by the Bidder within the last five years.
Contract Amt Project Name Owner Contact Phone No.
Rev. 11/17

STATEMENT OF BIDDER'S QUALIFICATIONS (continued)
List at least five major pieces of equipment which are anticipated to be used on this project by the Bidder and note
which items are owned by the Bidder and which are to leased or rented from others:
Description Owned Leased Rented
Bank References:
Name Address Contact Phone No.
Have you changed your Bonding and/or Insurance within the last three (3) years? No Yes - If yes, please explain:
__________________________________________________________________________________________
Name, address and contact information for your Insurance and Surety companies who will provide insurance and
bonds for this project:
Name Address Contact Phone No.
Has your company ever been served with a lawsuit and/or had a judgment and/or a lien placed upon itself and/or
any corporation officers, members, partners or principals? No Yes - If yes, please explain:
__________________________________________________________________________________________
Has your company ever had a lawsuit served and/or placed a judgment and/or lien upon any public (i.e.: county, city,
state, municipality, special district, etc) or governmental entity? No Yes - If yes, please explain:
__________________________________________________________________________________________
__________________________________________________________________________________________
Please provide the disposition of the case(s): _______________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
The information contained within this Statement of Bidder's Qualifications is true and accurate to the best of my
knowledge.
_______________________________________________ ______________________________________
Name of Bidder Date
_______________________________________________ ______________________________________
Signed By Title
Rev. 11/17

Failure to return this Declaration as part of the bid proposal package
will make the bid nonresponsive and ineligible for award.
NON-COLLUSION DECLARATION
I, by signing the proposal, hereby declare, under penalty of
perjury under the laws of the United States that the following
statements are true and correct:
1. That the undersigned person(s), firm, association or corporation has
(have) not, either directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken any action in restraint of
free competitive bidding in connection with the project for which this
proposal is submitted.
2. That by signing the signature page of this proposal, I am
deemed to have signed and to have agreed to the provisions
of this declaration.
NOTICE TO ALL BIDDERS
To report rigging activities call:
1-800-424-9071
The U.S. Department of Transportation (USDOT) operates the above toll-free
"hotline" Monday through Friday, 8:00 a.m. to 5:00 p.m., eastern time. Anyone
with knowledge of possible bid rigging, bidder collusion, or other fraudulent
activities should use the "hotline" to report such activities.
The "hotline" is part of USDOT's continuing effort to identify and investigate
highway construction contract fraud and abuse and is operated under the
direction of the USDOT Inspector General. All information will be treated
confidentially and caller anonymity will be respected.
SR
DOT Form 272-036I EF
07/2011

PROPOSAL FORM
This is the address to which all communications from the City concerned with this bid and contract should be sent:
___________ _______________________________________
Contractor Contractors Registration No. and Expiration Date
___________ _______________________________________
Street Address Federal Tax I.D. No. or Social Security No.
____ _______________________________________
City, State and Zip Code L & I Account Number
____________________________________________ ______________________________________
Phone Fax Unified Business Identity Number
ATTN: Linda Taylor
TO: City of Arlington Public Works
ADDRESS: 154 W. Cox
Arlington, Washington 98223
PROJECT: HALLER WELL SOUTH - Remote I/O PANEL
City Project Number: PW-U25.015
Pursuant to and in compliance with your Invitation for Bid and the Instructions to Bidders and other documents
relating thereto, the undersigned has carefully examined the drawings and specifications, as well as the premises and
conditions affecting the work, and hereby proposes to furnish all labor and materials and to perform all work as required
for construction of the improvements in strict accordance with the contract documents, specifications, and drawings
for the amount shown.
TOTAL: $ ________________________
(Includes WSST 9.3%)

PROPOSAL FORM (CONTINUED)
Bidder's Declaration and Understanding
If the undersigned is notified for the acceptance of this bid within sixty (60) calendar days of the time set for the
opening of bids, the undersigned agrees to execute a contract for the above work bid in the form of the contract bound
in these specifications.
_______________________________________________ ______________________________________
Name of Bidder Date
_______________________________________________ ______________________________________
Signed By Title
ADDENDA
Receipt of Addenda numbered and dated below is hereby acknowledged.
Addendum Addendum Addendum
Dated Dated Dated
No. No. No.
PREVAILING WAGES
The prevailing wages shall be paid to all workers, laborers, or mechanics (See RCW 39.12)