| Agency: | Hall County |
|---|---|
| State: | Georgia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 29, 2026 |
| Due Date: | May 28, 2026 |
| Solicitation No: | 47-002 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
47-002
|
| Bid Title: |
Hall County Program Management
|
| Category: | Bids & Proposals |
| Status: | Open |
|
Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
Request for Qualifications
RFQ #47-002
For the provision of
POST OFFICE DRAWER 1435
Hall County Program Management
GAINESVILLE, GA 30503
t: 770.535.8270 | f: 770.531.6711
PURPOSE: Hall County, Georgia, a municipal entity of the State of
FINANCIAL SERVICES DIRECTOR Georgia, is issuing this Request for Qualifications from highly
Taylor Samples, CPA experienced firms to assist in implementing the County's Capital
Improvement Program (CIP), including various local, state, and
federally funded projects. The County seeks to select up to two (2)
ASSISTANT FINANCE DIRECTOR
vendors for this task-based contract: one (1) vendor for the locally
Elizabeth White
funded program management category and one (1) vendor for the
state and federally funded program management category. Firms
may submit qualifications for one or both Program Management
PURCHASING MANAGER
Categories.
Andy Youngblood
SCHEDULE OF EVENTS:
RFQ Post Date: Wednesday, April 29th, 2026
Bidder's Questions Due Date: Friday, May 15th, 2026
Response to Bidder Questions Due Date: Wednesday May 20th, 2026
RFQ Due Date: Thursday, May 28th, 2026, 2:00pm
OWNER INFORMATION: Hall County, Georgia, (herein "County",
"Owner") serves 217,267 residents and is principally located at the
Hall County Government Center (HCGC), 2875 Browns Bridge
Road, Gainesville, GA 30504.
OWNER EXPECTATIONS: It is imperative that the County's program
be managed, designed, and constructed with the utmost regard
to cost, schedule, and quality control by all respondents. There is a
clear expectation by the County and its residents that construction
costs will be successfully managed within. The integrity, reputation,
skills, and performance of the program management firms (herein
"Bidder", "Contractor", "Program Manager") must be the highest
caliber to maintain confidence in the project team(s).
Bidding Process: The County is now accepting sealed bid proposals from qualified firms
for Services according to the Scope of Work. Qualified firms interested in submitting
proposals for both Program Management Categories shall submit a bid package for each
category following the page limit requirements stated in the "Submission of Proposals"
section below. The County will accept sealed paper bids in the Purchasing Division
located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns
Bridge Road, Gainesville, GA 30504, by Thursday, May 28, 2026, by 2:00pm EST. All bid
packets must be time and date stamped by the receptionist on the 4th floor to be
considered.
General Qualifications: Bidders must be in the regular business of providing similar
Services. Bidders must be licensed, insured, and bonded in the State of Georgia.
Term: It is the County's intention to award one (1) firm for each of the Services listed
herein, or one (1) firm for both Services, for an initial one (1) year term, followed by four
(4) additional one (1) year renewal options. Renewal options are not guaranteed.
Schedule of Fees: Bidder's proposed schedule of fees, if accepted, shall be firm and fixed
for the initial contract term. The mark up for all subconsultant work will be capped at 8%.
Definitions: For the purpose of this RFQ, the terms "Contract", "Letter of Engagement",
and "Agreement" shall mean one and the same. Furthermore, the terms "Bidder" and
"Firm" shall mean one and the same. "Bid Packet" includes all documents of this
solicitation, its Exhibits, and attachments.
Questions: Address all questions and communications solely to Connie Barnes, Issuing
Officer, at cbarnes@hallcounty.org for clarification to any part of this RFQ requirements.
Public Reading: Bid openings are open to the public and Bidders may attend but are not
required to do so. The Issuing Officer named herein will open and publicly read all Bidders'
company names on bid due date at the time and notated address above.
Addenda: If needed and in the best interest of the County, the Purchasing Division may
make an extension of the bidding period by a formal written Addendum and publicly
posted on the County website. All Addendum must be signed by the Bidder and returned
with the bid packet.
Proposal Documents: Bidders may obtain all submittal documents at no cost via the
County's Website located at https://www.hallcounty.org/Bids.aspx, then click the Hall
County Program Management links to download all required documents. Any Addenda
will also be posted at the bottom of the solicitation as needed and bidders are
responsible for checking for Addenda. Addenda must be signed and returned along with
the Bid Packet.
Pre-Bid Meeting: Not required for this solicitation.
Request for Clarification: The County reserves the right to request clarification of
information submitted though a written Request-For-Clarification. The County may also
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| Transmittal Letter | Pass/Fail |
|---|---|
| Approach/Execution | 20 points |
| Schedule & Budget Management | 20 points |
| Quality Assurance | 20 points |
| Key Personnel/Key Team Leads | 20 points |
| Local Presence/Expertise | 10 points |
| Experience & References | 10 points |
request in-person, virtual presentations or interviews, and may choose to enter into
negotiations with potential bidders as needed.
Bid Response: The County considers a bid response as an irrevocable offer, good for a
period of one-hundred and twenty (120) days from submission. Furthermore, the County
reserves the right to reject all proposals, in full or partial, and to negotiate fees, conditions,
or other terms with the respondent submitting the overall best scored proposal.
Furthermore, the County may cancel the RFQ in its entirety if in the best interest of the
County. The County may waive nonmaterial irregularities, informalities, and errors and
seek clarification of such.
Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal
agreement; substantially in the form of the attached Exhibit B - Contract for Services by
counter signing the contract. Contracts are only valid if they are countersigned. Bidders
should sign the Contract and submit it with their bid response. All questions regarding the
Scope of Work should be submitted to the Issuing Officer by May 15, 2026, 5:00pm EST via
email at cbarnes@hallcounty.org . If there are no written objections, then the County will
understand this to be an affirmative acceptance of the Scope of Work as it is presented.
The County reserves the right to reject all proposals, in full or in part, and to negotiate
fees, terms and conditions with the Bidder submitting the overall best scored proposal.
EVALUATION METHODOLOGY
Technical Qualifications & Proposal Response: Bidders must answer all Mandatory
Questions found on Exhibit G - Mandatory Scored Questions, which are weighted and
will be scored by the County's evaluation committee. The County's Evaluation
Committee will score and assign point values to the answers. The total maximum points
are set at 100. The firm with the highest total point scores closest to 100 for each category
will be the apparent contract award winner.
The Selection Committee will evaluate all responsive proposals using the criteria outlined
below:
Transmittal Letter Pass/Fail
Approach/Execution 20 points
Schedule & Budget Management 20 points
Quality Assurance 20 points
Key Personnel/Key Team Leads 20 points
Local Presence/Expertise 10 points
Experience & References 10 points
A proposal shall be declared non-responsive for any of the following reasons, but not
limited to the following:
* Stipulated limitations of any responsibilities or services.
* Exclusion of any responsibilities or services.
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Evaluation and Selection: The County will evaluate all submittals in accordance with the
Official Code of Hall County, Georgia 3.10, and as further detailed herein. The County
will evaluate the 'Technical Qualifications Proposal' that outlines the bidding firm's
qualifications and experience and its approach to deliver the services.
Bidders may expand their answers to the questions onto separate pages if needed, with
the question repeated at the top of each page, in addition to the space provided next
to each Mandatory Scored Question Worksheet. Bidder's may input "see attached" in
the space provided next to each question.
Please do not submit bound bid responses. Provide one-sided documents only. Do not
include superfluous marketing brochures nor unnecessary promotional materials. These
will not be evaluated. Address each specific question with direct, detailed answers.
BIDDER RESPONSE:
Technical Qualifications
Each bidder must provide five (5) sets of hardcopies with one (1) marked "Original" and
four (4) marked "Copy" of their Technical Qualifications response. Submit all five (5)
hardcopies in a sealed envelope(s) separate from the Cost Proposal. Responses to the
questions should be clear and concise. Summarize key points at the beginning of each
answer.
Combined Digital Response
Additionally, bidders must provide their response on one (1) USB drive containing your
technical response.
Validation: Bidders must sign and notarize their submittals. Digital signatures are
acceptable. Hall County requires that bidders provide a cover letter with a signature by
an officer of the firm with the submittal to ensure its originality.
Bid Retention: The County reserves the right to retain all proposals submitted and use any
idea(s) in a proposal regardless of contract award or not. The County shall have the right
to waive any informality or irregularity of immaterial deviation, omissions and clerical
errors in any bid received.
Mandatory Documents: Bidders must complete and return all forms, documents, and exhibits
attached herein with their bid proposals. Failure to do so may deem the proposal non-responsive
and the County may not evaluate it for award.
Award Process: The County reserves the option to reject any or all bids, in whole-or-in-
part, or to select any bidder to complete the described Service. The County will make
an award of contract based on approach, references, qualifications and other
subjective criteria as the County may deem necessary and determine at its sole
discretion.
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Questions: Bidder's must present all questions in writing and directed solely to the issuing
officer at cbarnes@hallcounty.org.
Non-Collusion Requirement: (aka Cone-of-Silence): Bidders must not have contact of
any nature with other bidders, County staff members including the Director of Financial
Services, administration, elected officials, nor Commissioners during the evaluation
process. The County may deem such as collusion and thus render the submission in
violation of the Official Code of Hall County and therefore the County may render the
proposal as non-responsible and not evaluate the proposal for an award.
By submitting a proposal, the bidder represents and warrants that no official or employee
of Hall County Government has, in any manner, an interest, directly or indirectly in the
proposal or in the contract which may be made under it, or in any expected profits to
arise there from.
Open Records: All documents, communication, and proposals fall under the Georgia
Open Records Act and are subject to disclosure to an Open Records request.
Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder
understands and acknowledges that it is responsible for any sales and use taxes it may incur.
The Bidder will not charge or invoice the County any sales and use tax as a separate line item.
The Contractor may request a copy of the County's Georgia Sales and Use Tax Exemption
Certificate.
Bonds: Bonds are not required for this solicitation.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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Table of Contents
Section I- Introduction ............................................................................................................. 7
Section II - Statement of Need ............................................................................................... 7
Section III - General Business Requirements .......................................................................... 7
Section IV - Scope of Services ................................................................................................ 8
Section V - Submission of Proposals ..................................................................................... 13
Section VI - Selection Process ............................................................................................... 15
Section VII - Steps to Award .................................................................................................. 15
Exhibit A - Mandatory Bid Response Form
Exhibit B - Contract for Services
Exhibit C - W-9 Form
Exhibit D - E-Verify Affidavit
Exhibit E - Ethics Affidavit
Exhibit F - Georgia Security and Immigration Compliance Act Affidavit
Exhibit G - Title VI and Compliance with Federal Regulations Affidavit
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I. INTRODUCTION
Hall County, Georgia invites interested parties to submit statements of qualifications
and experience in providing comprehensive program management services for
locally funded and/or state and federally funded projects (Projects). The initial term
of this contract shall be from the date of issuance of the formal Notice to Proceed
(NTP) through June 30, 2027. Contingent upon funding and satisfactory contractor
performance, up to four (4) additional one (1) year renewal periods may be
authorized for subsequent fiscal years. The selected program management firm or
firms shall assist the County with providing management, engineering, support, and
oversight to coordinate, plan, direct, control, and perform the Program Management
Services described below. The firm shall provide qualified and experienced technical
and professional personnel to perform duties and responsibilities as assigned.
II. STATEMENT OF NEED
The County expects the awarded firm or firms to be prompt, attentive, and able to
perform the work in a timely and scheduled manner and with personnel, including
subcontractors, to be professional in approach and uniform in production.
The Firm shall be responsible for all work performed in support of this contract.
Subcontractors shall perform no work unless pre-approved in writing by the County.
Contractors must disclose any intended subcontractors within the bid at the time of
bid submissions.
III. GENERAL BUSINESS REQUIREMENTS
A. Insurance Requirements. If awarded, the Firm must maintain insurance
policies at the Firm's own expense and must furnish the County with a
Certificate of Insurance (COI) providing evidence of coverage at least in
the amounts indicated in Exhibit B - Contract for Services. The COI must list
the County as the certificate holder and as an additional insured under the
commercial general, automobile, and umbrella liability policies as follows:
"Hall County, Georgia, its Board of Commissioners, officers, employees,
servants, and agents, 2875 Browns Bridge Rd, Gainesville, GA 30504".
B. Performance and Payment Bonds - N/A
C. Bid Bonds: N/A
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IV. SCOPE OF SERVICES
It is imperative that the county's program(s) be managed, designed, and
constructed with the utmost regard to cost, schedule, and quality control by
all respondents. There is a clear expectation by the county and its residents
that construction costs will be successfully managed within. The integrity,
reputation, skills, and performance of the program management firms must be
the highest caliber to maintain confidence in the project team(s).
Program Management firms will report to and take direction from the county's
assigned staff and administration. The program manager will be responsible for
leading the project team on a day-to-day basis. The program manager will
provide oversight throughout the program planning, design, and construction
phases of the project, and ensure that all elements of the program meet the
required standards, quality, budget, and schedule.
Qualified program management firms will have clearly defined authority and
will provide the resources and expertise necessary to understand and be
responsible for a broad spectrum of program management services related to
the project. The County seeks management firms that shall provide
management, support, and oversight to coordinate, plan, direct, control, and
perform the scope of work listed below. The program management firm, as
part of its services, will assist with developing a strategy for the best approach
for the successful completion of the project. The program manager will
provide collaboration, guidance, and assistance in the preparation of a
schedule and furnish reliable cost estimates to the owner. The owner insists that
all candidates approach it with a spirit of teamwork, openness, and
partnership.
A. Program Management (PM) Categories
i. Locally Funded PM Category:
The County desires to select one (1) most qualified firm for Program
Management Services, as well as other professional services as assigned, to
assist in implementing the capital improvement program, including various
locally funded projects. Local funds utilized for the implementation of projects
in this category includes, but is not limited to SPLOST, Impact Fees, and
Operating and Capital budgets. The firm selected will report to the respective
Hall County Departments for tasks issued under this Contract. Hall County
Departments utilizing services under this Contract may include Public Works
and Utilities (Transportation, Engineering/Stormwater, Sewer, Landfill &
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Resource Recovery), Parks and Leisure, and Capital Projects (Vertical
Construction).
Under the guidance of the County staff, it will be the responsibility of the
selected firm to assist the County with prioritizing, planning, organizing,
coordinating, reviewing, and planning activities associated with projects. The
expectation is that the selected firm (hereby referred to as Program Manager
or "PM") will provide the technical skills necessary for the successful
implementation of the County's programs.
i. State and Federally Funded PM Category:
The County desires to select one (1) most qualified firm for Program
Management Services, as well as other professional services as assigned, to
assist in implementing state and federally funded projects including but not
limited to transportation, parks, and vertical construction. The firm selected will
report to the respective Hall County Departments for tasks issued under this
Contract. Hall County Departments utilizing services under this Contract may
include Public Works and Utilities (Transportation, Engineering/Stormwater,
Sewer, Landfill & Resource Recovery), Parks and Leisure, and Capital Projects
(Vertical Construction).
B. Roles and Responsibilities
i. Program/Project Management - Locally Funded PM Category
1) Assist County staff in identifying and developing priorities for
locally funded programs including adjusting the program to
add projects as they are identified.
2) Work with County staff to provide communication to the
public regarding project status, prepare and attend County
council workshops, meetings and other applicable public
hearings, if requested.
3) Coordinate all aspects of projects with all stakeholders
4) Maintain the budget and schedule; this includes
establishment of project management protocol on
appropriate software.
5) Provide detailed forecasting and reporting to the
appropriate Hall County Department staff on performance,
deadlines, and budgetary considerations, including
estimations of post-construction maintenance costs for the
county's consideration.
6) Coordination and management of all project phases,
completion of design, engineering, environmental
considerations, utilities, permitting, bidding, procurement,
construction through contract closeout, and financial
reporting of improved capital assets.
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7) Assistance with grant administration and compliance through
entire lifecycle of grant.
8) Utilization, coordination, data entry, and verification of
scheduling, staffing, project management, and financial
systems in order to ensure that that up-to-date information is
available to the Hall County Department staff.
9) Responsible for providing weekly updates to Hall County
Department staff, as well as quarterly and executive reports.
10) Manage construction inspection services, either directly or
through coordination thereof.
11) Must have ability to render services five (5) days per week with
on call services available up to seven (7) days per week, if
needed.
12) Provide relevant professional technical services as needed.
ii. Program/Project Management - State and Federally Funded PM
Category
1) Assist County staff in identifying and developing priorities for
state and federally funded programs including adjusting the
program to add projects as they are identified.
2) Assist with identifying, tracking, and developing applications
for state and federal grant opportunities that may be
applicable for proposed Hall County projects.
i. Provide state and federal grant matrix identifying all
available and applicable grant opportunities
including a detailed schedule of events/actions
required for grant pre-applications, final applications,
and project implementation.
3) Provide management, oversight, and required reporting of
any awarded state and federal grants.
4) Assistance with grant administration and compliance through
entire lifecycle of grant.
i. Firms must have a Unique Entity ID (UEI) through
SAM.gov for reporting on behalf of Hall County.
5) Work with County staff to provide communication to the
public regarding project status, prepare and attend County
council workshops, meetings and other applicable public
hearings, if requested.
6) Coordinate all aspects of projects with all stakeholders.
7) Maintain the budget and schedule; this includes
establishment of project management protocol on
appropriate software.
8) Provide detailed forecasting and reporting to the
appropriate Hall County Department staff on performance,
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