Haddock Road Water and Sewer Facilities Expansion

Request for Proposal (RFP)
RFQP #COK 26-017
Haddock Road Water and Sewer Facilities Expansion
Issued by:
City of Kingsland, Georgia
Proposal Deadline:
Tuesday, June 16, 2026 at 2:00 PM
Submission Addresses:
Mailing Address:
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, GA 31548
Delivery Address:
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
105 West William Avenue
Kingsland, GA 31548
LATE PROPOSALS WILL BE REJECTED
Issued: March 10, 2026

CITY OF KINSLAND, GEORGIA RFP #COK26-017
PO BOX 250 KINGSLAND,GA 31548 HADDOCK ROAD WATER AND SEWER FACILITIES EXPANSION
Objective
The City of Kingsland, Georgia ("City") hereby solicits competitive sealed proposals from qualified
contractors for construction of the Haddock Road Water and Sewer Facilities Expansion in strict
accordance with the Technical Specifications Manual (Project No. K5000.138, November 2025) and
associated plan set prepared by Carter & Sloope.
This procurement shall be conducted in accordance with applicable Georgia law governing public works
construction and competitive sealed proposals.
Hold Harmless
The Contractor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits,
actions, or claims of any kind brought as a consequence of any negligent act or omission by the
Contractor. This clause includes claims involving infringement of patent or copyright. For the purposes
of this document, "City" and "Contractor" include their employees, officials, agents, and representatives.
Insurance Requirements
The Contractor shall procure and maintain, for the duration of the contract, insurance against claims for
injuries or damages that may arise from or in connection with the performance of the contract. The
Contractor shall bear the full cost of such insurance.
Minimum coverage amounts are as follows:
Commercial General Liability: $2,000,000 aggregate; $1,000,000 per occurrence (includes
operations, contractual, personal injury, products/completed operations, broad-form property
damage).
Business Automobile Liability: $1,000,000 combined single limit per occurrence for owned,
non-owned, and hired vehicles.
Workers' Compensation and Employer's Liability: Per Georgia Labor Code requirements;
$1,000,000 per accident.
Professional Liability: $1,000,000 aggregate; $500,000 per occurrence.
Builder's Risk Insurance: Contractor shall maintain Builder's Risk Insurance covering all
materials, equipment, machinery, and supplies that will become part of the completed work, as
well as temporary structures. Coverage shall be written on an "all-risk" or equivalent policy
form, providing protection against loss or damage caused by fire, vandalism, malicious mischief,
collapse, theft, windstorm, flood, and other perils as typically provided in such policies. The
City of Kingsland, Georgia Page 2

CITY OF KINSLAND, GEORGIA RFP #COK26-017
PO BOX 250 KINGSLAND,GA 31548 HADDOCK ROAD WATER AND SEWER FACILITIES EXPANSION
policy shall remain in effect until final acceptance by the City of Kingsland. The City shall be
named as a loss payee.
The City of Kingsland reserves the right to request complete, certified copies of all required insurance
policies at any time.
Project Overview
General Description
The Project consists of furnishing all labor, materials, equipment, supervision, and incidentals necessary
to construct:
1. One (1) 1,080 GPM Duplex Submersible Sewer Pump Station (25 HP pumps), complete with
valve vault, controls, emergency generator, fencing, and startup testing (Spec Section 11310).
2. Approximately 6,700 LF of 12-inch DR13.5 HDPE Sewer Force Main (Spec Section 02530).
3. Approximately 6,815 LF of 12-inch PVC Water Main (C900, restrained joint, and FPVC as
detailed) (Spec Section 02510).
4. Approximately 3,275 LF of 12-inch and 15-inch PVC Gravity Sewer (Spec Section 02530).
5. Precast concrete manholes (Spec Section 02605).
6. Jack and bore steel casing crossings (Spec Section 02225).
7. Erosion and Sedimentation Control measures in accordance with Georgia EPD requirements
(Spec Section 02370).
All work shall conform strictly to the Technical Specifications Manual and referenced standards including
AWWA, ASTM, and Georgia EPD requirements.
Permits and Regulatory Compliance
Contractor shall comply with:
Georgia EPD NPDES Construction Stormwater Permit
USACE Section 404 Permit conditions (if applicable)
City of Kingsland, Georgia Page 3

CITY OF KINSLAND, GEORGIA RFP #COK26-017
PO BOX 250 KINGSLAND,GA 31548 HADDOCK ROAD WATER AND SEWER FACILITIES EXPANSION
All local right-of-way permits
OSHA requirements
AWWA and ASTM standards referenced in Technical Specifications
Contractor shall perform:
Hydrostatic pressure testing (150-200 psi for 2 hours)
Gravity sewer infiltration/exfiltration testing
Mandrel deflection testing
Lift station startup and performance testing
Contract Type
The City anticipates awarding a Unit Price Construction Contract.
Payment shall be based upon actual quantities installed and verified by the City's Engineer.
Bid Security
Each proposal shall be accompanied by:
Bid Bond: Five percent (5%) of total bid amount
o Issued by a surety authorized in Georgia
The successful Proposer shall furnish:
Performance Bond: 100% of Contract Price
Payment Bond: 100% of Contract Price
Bonds shall comply with Georgia public works bonding requirements.
Proposal Submittal Requirements
Each Proposer shall submit:
Technical Proposal
Construction methodology
Schedule (Critical Path Method preferred)
City of Kingsland, Georgia Page 4

CITY OF KINSLAND, GEORGIA RFP #COK26-017
PO BOX 250 KINGSLAND,GA 31548 HADDOCK ROAD WATER AND SEWER FACILITIES EXPANSION
Staffing plan
Equipment list
Subcontractor list
Cost Proposal
Completed Unit Price Bid Form (matching Specification bid item structure)
Lump sum items clearly identified
Allowance items as specified
Qualifications
Georgia Utility Contractor License
Evidence of experience constructing:
o Municipal lift stations
o 12"+ water mains
o HDPE force mains
o Jack & bore installations
Minimum five (5) similar projects in past ten (10) years
Financial Information
Statement of financial capacity
Surety letter confirming bonding capacity
Required Documents:
1. Certificate of Insurance
2. Signed W-9
3. E-Verify Affidavit (Original, Notarized)
4. Bid Bond (page 9-10)
5. Bid Proposal (page 11)
6. Acknowledgment of Addenda (page 12, if applicable)
7. Unit Price Sheet (page 13-14)
City of Kingsland, Georgia Page 5

CITY OF KINSLAND, GEORGIA RFP #COK26-017
PO BOX 250 KINGSLAND,GA 31548 HADDOCK ROAD WATER AND SEWER FACILITIES EXPANSION
Contact Information
Technical Questions:
Lee Spell, City Manager
City of Kingsland
P.O. Box 250, Kingsland, GA 31548
PH: (912) 729-5613
Email: Lspell@kingslandgeorgia.com
Submission/Procurement Questions:
Hannah Smith, Purchasing Director
City of Kingsland
P.O. Box 250, Kingsland, GA 31548
PH: (912) 729-8113
Email: hsmith@kingslandgeorgia.com
Non-Discrimination and Equal Employment Compliance:
All contractors and subcontractors shall comply with Title VII of the Civil Rights Act of 1964, as amended,
as well as all applicable federal, state, and local non-discrimination and equal employment opportunity
(EEO) laws and regulations, including but not limited to:
Executive Order 11246, as amended
The Civil Rights Act of 1991
The Georgia Fair Employment Practices Act
Any additional requirements imposed by the awarding State or Federal agency
Contractors and subcontractors shall not discriminate against any employee or applicant for
employment based on race, color, religion, sex (including pregnancy, sexual orientation, and gender
identity), national origin, age, disability, or genetic information.
This requirement applies to all aspects of employment, including but not limited to recruitment, hiring,
promotion, demotion, transfer, layoff, termination, compensation, training, and all other conditions of
employment.
City of Kingsland, Georgia Page 6

CITY OF KINSLAND, GEORGIA RFP #COK26-017
PO BOX 250 KINGSLAND,GA 31548 HADDOCK ROAD WATER AND SEWER FACILITIES EXPANSION
Contractors and subcontractors must include this non-discrimination provision in all solicitations,
advertisements for employees, and all subcontracts related to this project, stating that all qualified
applicants will receive consideration without regard to the protected categories listed above.
Contractors and subcontractors must take affirmative action to ensure equal employment opportunity
as required by federal funding agencies and must maintain employment records as required by
applicable EEO regulations.
Failure to comply with these requirements may result in contract termination for default, suspension or
debarment, withholding of payments, or other remedies permitted under federal or state law.
Compliance with OSHA Regulations
All work shall comply with current OSHA regulations and standards, including future amendments, until
the project is completed and accepted by the City of Kingsland.
Project Schedule
Notice of Award: Approximately June 2026
Construction Duration: 300 Calendar Days (proposed; subject to proposal review)
Liquidated Damages: $350.00 per calendar day (proposed; subject to final contract terms)
EVALUATION CRITERIA
Proposals will be evaluated based on:
1. Compliance with Technical Specifications
2. Cost proposal
3. Experience and qualifications
4. Schedule
5. Financial strength and bonding capacity
Rejection of Proposals
The City of Kingsland reserves the right to:
Clarify any terms with vendor concurrence
Reject any proposal deemed non-responsive
Modify, waive, or vary terms and conditions of the RFP
City of Kingsland, Georgia Page 7

CITY OF KINSLAND, GEORGIA RFP #COK26-017
PO BOX 250 KINGSLAND,GA 31548 HADDOCK ROAD WATER AND SEWER FACILITIES EXPANSION
Cancel or withdraw the RFP at any time
Negotiate contract terms with the successful proposer
The City also reserves the right to:
Reject any or all proposals
Award in part or in whole
Waive any informality in submissions
Re-advertise as needed (City Purchasing Ordinance, Article IV, Division 2, Section 2-99)
City of Kingsland, Georgia Page 8

CITY OF KINSLAND, GEORGIA RFP #COK26-017
PO BOX 250 KINGSLAND,GA 31548 HADDOCK ROAD WATER AND SEWER FACILITIES EXPANSION
Bid Bond
STATE OF GEORGIA
COUNTY OF CAMDEN
KNOW ALL MEN BY THESE PRESENTS, that we, ____________________________, as Principal, and
__________________________________, as Surety, are held and firmly bound unto the City of Kingsland
for the sum of ___________________________
_____________Dollars ($______________) lawful money of the United States, for the payment of which
sum well and truly to be made, we bind ourselves, our heirs, personal representative's successors and
assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted to the Owner a Proposal for construction of:
Haddock Road Water and Sewer Facilities Expansion
RFP #COK 26-017
NOW THEREFORE, the conditions of this obligation are such that if the Bid be accepted, the Principal shall
within ten days after receipt of conformed contact documents execute a contract accordance with the
Bid upon the terms, conditions and prices set forth therein, and in the form and manner required by the
Owner and execute a sufficient and satisfactory Performance Bond and Payment Bond payable to the
Owner, each in an amount of one hundred percent (100%) of the total contract price, in form and with
security satisfactory to the Owner, or in the event of the failure of the Contractor to execute and deliver
the Contract Agreement and give said Performance and Payments Bonds, the Contractor shall pay the
Owner the difference not to exceed the penalty hereof between the amount specified in said Proposal
and such larger amount for which the Owner may in good faith contract with another party to perform
the work covered by said Proposal, and execute the Special Assurances form, then this obligation shall be
void; otherwise, it shall be and remain in full force and virtue in law; and the Surety shall, upon failure of
the Principle to comply with any or all of the foregoing requirements within the time specified above,
immediately pay to the aforesaid Owner, upon the demand, the amount hereof in good and lawful money
of the United States of America not as a penalty, but as liquidated damages.
City of Kingsland, Georgia Page 9

CITY OF KINSLAND, GEORGIA RFP #COK26-017
PO BOX 250 KINGSLAND,GA 31548 HADDOCK ROAD WATER AND SEWER FACILITIES EXPANSION
This bond is given pursuant to and in accordance with the provisions of O.C.G.A Section 36-10-1 et seq.
and all the provisions of the law referring to this character of bond as set forth in said sections or as may
be hereinafter enacted and these are hereby made a part hereof to the same extent as if set out herein
in full.
IN WITNESS WHEREOF, the said Principal has hereunder affixed its signature and said Surety has hereunto
caused to be affixed its corporate signature and seal, by its duly authorized officers, on this ________day
of ____________________, 2026.
PRINCIPAL: __________________________________________________________
Signed and sealed in the presence of:
By: _________________________________
1._____________________________ Title: _______________________________
2._____________________________
SURETY: _____________________________________________________________
Signed and sealed in the presence of:
By: ________________________________
1._____________________________ Title: _______________________________
2._____________________________
City of Kingsland, Georgia Page
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