H391--Underground Storage Tank Testing

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Contract Opportunity

36C24625Q0373
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Performance Work Statement
Emergency Underground Storage Tank (UST) Testing
Engineering Service
Hampton VA Medical Center
General Requirements. The Hampton VA Medical Center (VAMC) located at 100 Emancipation Drive, in Hampton, Virginia is seeking a contractor to provide all transportation, materials, parts, tools, specialized equipment, labor, supervision, and technical expertise to inspect the two UST located at VAMC, for a period of 5 years (base + 4OY). The first tank is a 12,000 diesel UST located by bldg. 171, and the second tank is a 2,200 gasoline UST located by bldg. 15. The Services provided shall follow all UST inspection requirements as outlined in 9VAC25-580.
Specifically, the VAMC is seeking annual inspection and testing as outlined in 9VAC25-580-130, and triennial inspection and testing as outline in 9VAC25-580-82 and shall include all inspections and tests as required for compliance. If regulations change during this contract, it is the vendors responsibility to inform the VAMC of these changes and perform any additional inspections and tests as might be required by the new regulations.
Inspectors shall hold a current ICC UST inspector certification and any other state or federal certification(s) required to perform the work outlined in this performance work statement.

If Annual inspections for the two USTs are not both conducted on the same day, inspections will be conducted within 7 days of each other. If Triennial inspections for the two USTs are not both conducted on the same day, inspections will be conducted within 7 days of each other. For example, if one tank is inspected on 11/6/2025 the other tank will be inspected by 11/13/2026.

Annual inspections will take place within 30 days of November 6th of each year, preferably as near to November 6th as possible.

This service will be a firm fixed price contract.

The Contractor shall mobilize all needed equipment and materials to the site.

The Contractor shall perform all work required in this scope with no assistance from VAMC personnel, except for being given site access and escorted to the USTs.

The first Triennial inspection (base year) is required to be completed within 2 weeks of award. The second Triennial inspection will take place within 30 days of last Triennial inspection date. For example, if the first Triennial inspection takes place on 3/12/2025, the second inspection will take place within 30 days of 3/12/2028.
If a UST is removed/decommissioned during the POP of this contract, the vendor must still perform inspections for the remaining UST at the Unit cost rate.
A written report of ALL tests must be produced 10-14 days after testing is completed.
Period of Performance (POP).

The full contract POP is listed below in table 1.
Contact Period
Service Required
Date required
Unit Cost
Quantity
Total Cost
Base CLIN 1
Triennial inspection for each UST
Within two weeks of contract award.

2

Base CLIN 2
Annual inspection for each UST
Within 30 days of 11/6/2025

2

OY1
Annual inspection for each UST
Within 30 days of 11/6/2026

2

OY2
Annual inspection for each UST
Within 30 days of 11/6/2027

2

OY3 CLIN 1
Triennial inspection for each UST
Within 30 days of last Triennial inspection Date

2

OY3 CLIN 2
Annual inspection for each UST
Within 30 days of 11/6/2028

2

OY4
Annual inspection for both UST
Within 30 days of 11/6/2029

2

Total Contract Value
Coordination.

The Engineering Service (ENG) Contracting Officer Representative (COR) for this work will be the Facility Green Environmental Management System Manager. All work, notices, scheduling, and coordination described in this SOW will be made through this individual.
3. Invoicing. The Contractor will invoice after the completion of services conducted. The Contractor will use electronic invoicing per the instructions provided in the formal contract. Incomplete invoices will be refused and returned to the Contractor. Invoices will include as a minimum:
3.1. Standard Contractor contact information (e.g., name, address, telephone #) to include the point-of-contact submitting the invoice.
3.2. Invoice date and number.
3.3. Service date(s) and Contract pricing.
3.4. Complete Purchase Order Number. Invoices with wrong or incomplete purchase order numbers will be refused and returned to the Contractor for resubmission.
3.5. Contract Number.
4. Key Personnel: Key personnel will be identified in writing in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The Contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.
7. Work Hours. The services covered by this contract shall be furnished by the Contractor as defined herein during normal duty hours Monday-Friday. The Contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays. The 10 holidays observed by the Federal Government are:
New Year s Day Birthday of Martin Luther King, Jr.
Washington s Birthday Memorial Day
Independence Day Labor Day
Columbus Day Veterans Day
Thanksgiving Day Christmas Day

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