H3(FGH)-01-26C Maint. Landscape and Irrigation H-3 Koolaupoko

STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
HIGHWAYS
HONOLULU, HAWAII
SPECIAL PROVISIONS, SPECIFICATIONS, PROPOSAL
AND CONTRACT
FOR
MAINTENANCE OF LANDSCAPED AREAS
MAINTENANCE AND INSPECTION OF IRRIGATION SYSTEM
H-3 FREEWAY
HOSPITAL ROCK TO HALEKOU INTERCHANGE
DISTRICT OF KOOLAUPOKO
ISLAND OF OAHU
PROJECT NO. H3(FGH)-01-26C
2026

NOTICE TO BIDDERS
Hawaii Revised Statutes (HRS),
Chapter 103D
The receiving of bids for MAINTENANCE OF LANDSCAPED AREAS AND
MAINTENANCE, REPAIR AND INSPECTION OF IRRIGATION SYSTEM,
H-3 FREEWAY, HOSPITAL ROCK TO HALEKOU INTERCHANGE, DISTRICT OF
KOOLAUPOKO, ISLAND OF OAHU, PROJECT NO. H3(FGH)-01-26C, will begin as of
the HIePRO Release Date. Bidders shall register and submit complete bids through HIePRO
only. Refer to the following HIePRO link for important information on Vendor Registration:
https://hiepro.ehawaii.gov/welcome.html.
The solicitation specifications, proposal, and additional documents designated or
incorporated by reference shall be available in HIePRO.
HIePRO OFFER DUE DATE AND TIME is September 8, 2026, at 2:00 p.m., Hawaii
Standard Time (HST). Bidders shall submit and upload the complete proposal to HIePRO
prior to the offer due date and time. Proposals received after said due date and time shall
not be considered. Any additional support documents explicitly designated as confidential
and/or proprietary shall be uploaded as a separate file to HIePRO. Bidders shall not
include confidential and/or proprietary documents as part of their proposal. The record of
each bidder and their respective proposal shall be open to public inspection. FAILURE
TO UPLOAD THE PROPOSAL TO HIePRO SHALL BE GROUNDS FOR REJECTION.
The scope of work consists of furnishing all labor, materials, tools and equipment
necessary for the maintenance of certain designated landscaped areas, including applicable
planter boxes within the highway right-of-way and maintenance, repair and inspection of
irrigation system, at the locations specified in the bid document.
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To be eligible for award, bidders must possess a valid State of Hawaii Specialty
Contractor's "C-27" license at the time of bidding.
All Request for Information (RFI) questions and Substitution Requests shall be submitted
in HIePRO no later than August 10, 2026, at 2:00 p.m., HST. RFI questions received after the
stated deadline shall not be addressed. Substitution Requests received after the stated deadline
shall not be considered. Verbal RFI(s) shall not receive a response. All responses to RFI
questions shall be provided for clarification and information only and issued by formal
addendum. Any amendments to the solicitation shall be made by formal addendum and posted
in HIePRO.
If there is a conflict between the solicitation and information stated in the responses to
RFI questions, the solicitation shall govern and control, unless as amended by formal addendum.
Campaign contributions by State and County Contractors. Contractors are hereby
notified of the applicability of HRS 11-355 which states that campaign contributions are
prohibited from specified State or County government contractors during the term of the contract
if the contractors are paid with funds appropriated by a legislative body. For more information,
contact the Campaign Spending Commission at (808) 586-0285.
Protests. Any protest of this solicitation shall be submitted in writing to the Director of
Transportation, in accordance with HRS 103D-701 and Hawaii Administrative Rules 3-126.
The Equal Employment Opportunity Regulations of the Secretary of Labor implementing
Executive Order 11246, as amended, shall be complied with on this project.
The U.S. Department of Transportation Regulation entitled "Nondiscrimination in
Federally Assisted Programs of the U.S. Department of Transportation", Title 49, Code of
Federal Regulations (CFR), Part 21, is applicable to this project. Bidders are hereby notified that
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the Department of Transportation shall affirmatively ensure that the contract entered into
pursuant to this advertisement shall be awarded to the lowest responsible bidder without
discrimination on the grounds of race, color, national origin, or sex (as directed by
23 CFR Part 200).
For additional information, contact Arron Pacheco, Contract Engineer by phone at
(808) 587-2189, or by email at arron.ak.pacheco@hawaii.gov.
The State reserves the right to reject any or all proposals and to waive any defects in said
proposals in the best interest of the public.
ROBIN K. SHISHIDO
Deputy Director of Transportation for Highways
HIePRO RELEASE DATE: July 28, 2026
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TABLE OF CONTENTS
Page No.
Special Provisions............................................................................................. SP-1 - SP-9
Specifications
Section 1 Definition and Terms................................................ 1-1 - 1-4
Section 2 Proposal Requirements and Conditions............................ 2-1 - 2-3
Section 3 Award and Execution of Contract................................... 3-1 - 3-5
Section 4 Scope of Work......................................................... 4-1 - 4-3
Section 5 Control of Work...................................................... 5-1 - 5-3
Section 6 Control of Material and Equipment....................................... 6-1 - 6-3
Section 7 Legal Relations and Responsibility................................ 7-1 - 7-4
Section 8 Prosecution and Progress........................................... 8-1 - 8-8
Section 9 Payment................................................................ 9-1 - 9-2
Section 10 Maintenance of Landscaped Areas ................................. 10-1 - 10-19
Appendices
Appendix A Tree Planting and Shrub Planting Details.......................................A-1
Appendix B Invasive Plant Removal...................................................................B-1
Appendix C Maintenance of Landscaped Areas - Task and Frequency
Matrix...............................................................................................C-1
Appendix D HDOT Highways - Landscape Contractor Litter Collection
Log....................................................................................................D-1
Appendix E Trouble Call / Equipment Service Maintenance Report...................E-1
Appendix F Location Plan....................................................................................F-1
Appendix F1 Irrigation Reference...............................................F1-1 - F1-5
Appendix G Landscape Maintenance Contractor Performance Rating
Checklist.....................................................................G-1
Appendix H Monthly Review - Landscape Service
Contracts.....................................................................H-1
H3(FGH)-01-26C
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Appendix I Sample Monthly Invoice......................................................I-1
Appendix J Sample - Certified Payroll
Report.............................................................................J-1
Proposal................................................................................................. PF-1 - PF-5
Proposal Schedule.............................................................................. PF-6 - PF-9
Forms
Contract......................................................................................... KF-1 - KF-3
Certificate for Performance of Services
H3(FGH)-01-26C
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STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISIONS

SPECIAL PROVISIONS
The Specifications contained herein are amended as follows:
(A) SECTION 1 - DEFINITIONS AND TERMS shall be amended by adding the following:
1. 1.33 SUBCONTRACTOR is amended by deleting it and replacing it with the
following:
"1.33 SUBCONTRACTOR - An individual, partnership, firm, corporation, or joint
venture or other legal entity, as licensed or required to be licensed under Chapter
444, Hawaii Revised Statues, as amended, which enters into an agreement with the
Contractor to perform a portion of the work."
2. 1.38 WORKING DAY shall be amended in its entirety to read as follows:
"1.38 WORKING DAY - Every day, except Saturdays, Sundays, and State holidays,
as applicable and as observed.
Normal State holidays are as follows:
New Year's Day (The first day in January)
Dr. Martin Luther King, Jr. Day (The third Monday in January)
President's Day (The third Monday in February)
Prince Jonah Kuhio Kalanianaole Day (The twenty-sixth day in March)
Good Friday (The Friday preceding Easter Sunday)
Memorial Day (The last Monday in May)
King Kamehameha Day (The eleventh day in June)
Independence Day (The fourth day in July)
Statehood Day (The third Friday in August)
Labor Day (The first Monday in September)
General Election Day (The first Tuesday in November following the first Monday of
even-numbered years)
Veterans Day (The eleventh day in November)
Thanksgiving Day (The fourth Thursday in November)
Christmas Day (The twenty-fifth day in December)
State Holiday schedules can be obtained online at:
http://dhrd.hawaii.gov/state-observed-holidays/"
3. Add the following new definitions:
"1.39 HAWAII ePROCUREMENT SYSTEM (HIePRO) - The State of Hawaii
eProcurement System for issuing solicitations, receiving proposals and responses,
and issuing notices of award.
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1.40 ENGINEER - The respective District Engineer, acting directly or through his
duly authorized representatives, who are responsible for engineering supervision of
construction and other highway matters.
1.41 STANDARD SPECIFICATIONS - The Hawaii Standard Specifications for
Road and Bridge Construction, 2005, Highways, Department of Transportation,
including any amendments. To review the Standard Specifications, log on to:
http://hidot.hawaii.gov/highways/s2005-standard-specifications/
to review the 2005 Standard Specifications and their applicable amendments/Special
Provisions.
The Contractor shall utilize the latest revision.
1.42 STANDARD PLANS - The Standard Plans, 2008, issued by the State of
Hawaii Department of Transportation Highways' Design Branch as amended,
revised, or updated.
The Standard Plans are available from the Department of Transportation, Highways.
For more information, log on to:
https://hidot.hawaii.gov/highways/s2005-standard-specifications/
The Contractor shall utilize the latest revision.
1.43 MUTCD - The Manual on Uniform Traffic Control Devices, 2023, Federal
Highway Administration, U.S. Department of Transportation, including any
amendments or revisions. To review the MUTCD, log on to:
https://mutcd.fhwa.dot.gov/kno_11th_Edition.htm
The Contractor shall utilize the latest revision.
1.44 HMSLM - The Hawaii Department of Transportation (HDOT) Highway
Manual for Sustainable Landscape Maintenance, 2011, Highways, Hawaii
Department of Transportation, including any amendments or revisions. To review
the HMSLM, log on to:
http://hidot.hawaii.gov/highways/landscape-architecture-program/
The Contractor shall utilize the latest revision.
1.45 OSHA - Occupational Safety and Health Administration/Act, U.S. Department
of Labor, as amended, revised, or updated, applies to these Specifications. To review
the OSHA, log on to:
https://www.osha.gov/
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The Contractor shall use the latest revision."
(B) SECTION 2 - PROPOSAL REQUIREMENTS AND CONDITIONS
2.3 PROPOSAL GUARANTY is deleted in its entirety.
1. 2.4 DELIVERY OF PROPOSALS is amended by replacing the entire subsection with:
"2.4 DELIVERY OF PROPOSALS - Bidders shall submit and upload the complete
proposal to HIePRO prior to the bid opening date and time. Proposals received
after said due date and time shall not be considered. Any additional support
documents explicitly designated as confidential and/or proprietary shall be
uploaded as a separate file to HIePRO. Do not include confidential and/or
proprietary documents with the proposal. The record of each bidder and respective
bid shall be open to public inspection. Original (wet ink, hard copy) proposal documents
are not required to be submitted. Contract award shall be based on evaluation of
proposals submitted and uploaded to HIePRO.
FAILURE TO UPLOAD THE COMPLETE PROPOSAL TO HIePRO SHALL BE
GROUNDS FOR REJECTION OF THE BID.
If there is a conflict between the specifications document and the HIePRO solicitation,
the specifications shall govern and control, unless otherwise specified."
2. 2.5 WITHDRAWAL OF PROPOSALS is amended by replacing the entire subsection
with:
"2.5 WITHDRAWAL OF PROPOSALS - Bids may be modified or withdrawn prior to
the bid opening date and time. Withdrawal or revision of proposal shall be completed,
and submitted and uploaded to HIePRO prior to the bid opening date and time."
3. 2.6 PUBLIC OPENING OF PROPOSALS is not applicable.
4. Add the following new subsection:
"2.9 CERTIFICATE FOR PERFORMANCE OF SERVICES - Pursuant to Section 103-
55, Hawaii Revised Statutes, and unless indicated otherwise, each bidder should submit
the "Certificate for Performance of Services" in the event bids are more than $25,000.
The notarized certificate must be submitted to the Contracts Office, Department of
Transportation, 869 Punchbowl Street, Honolulu, Hawaii 96813, before entering a
contract to perform services. This form is available in the Forms section.
H3(FGH)-01-26C 04/24/2026
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