H9600103 Cirrus Pro Upgrade W/1 Irrigation Software.

Mississippi State University
Notice of Proposed Sole Source Purchase
256-072
Mississippi State University anticipates purchasing the item(s) listed below as a
sole source purchase. Anyone objecting to this purchase shall follow the
procedures outlined below.
1. Commodity or commodities to be purchased (make, model, description):
H9600103 Cirrus Pro Upgrade W/1 Irrigation Software
2. Explanation of the need to be fulfilled by this item(s), how is it unique from all other
options, and why it is the only one that can meet the specific needs of the department:
This item is the software that operates our current irrigation system on the golf course.
RainBird Cirrus Pro is the updated version of our current operating system, offering many new
features and enhancements. It is the only software compatible with our existing Rain Bird
hardware and irrigation.
3. Name of company/individual selling the item and why that source is the only possible
source that can provide the required item(s):
Keeling is the only RainBird irrigation distributor in Mississippi. Purchasing from any distributor
outside of the Keeling Company will void any manufacturer warranty.
4. Estimated cost of item(s) and an explanation why the amount to be expended is considered
reasonable:
$ 13,973.00. This is considered reasonable, considering our main source of golf revenue relies
on proper irrigation for the Golf Course, and the software is required to maintain the Golf
Course.
5. Explanation of the efforts taken by the department to determine this is the only source and
the efforts used to obtain the best possible price:

We contacted the manufacturer and confirmed that there is only one distributor authorized
currently to distribute RainBird golf products to the state of Mississippi. We received a letter
from the manufacturer supporting that statement.
Any person or entity that objects and proposes that the commodity listed is not sole source and
can be provided by another person or entity shall submit a written notice to:
Jennifer Mayfield, CPPO
Director and CPO, Procurement & Contracts
jmayfield@procurement.msstate.edu
Subject Line must read "Sole Source Objection"
The notice shall contain a detailed explanation of why the commodity is not a sole source
procurement. Appropriate documentation shall also be submitted if applicable.
If after a review of the submitted notice and documents, MSU determines that the commodity
in the proposed sole source request can be provided by another person or entity, then MSU will
withdraw the sole source request publication from the procurement portal website and submit
the procurement of the commodity to an advertised competitive bid or selection process.
If MSU determines after review that there is only one (1) source for the required commodity,
then MSU will appeal to the Public Procurement Review Board. MSU will have the burden of
proving that the commodity is only provided by one (1) source.