Gun Club Rd, Lapwai Rd to Stewart

THE IDAHO TRANSPORTATION
DEPARTMENT
And
THE LOCAL HIGHWAY TECHNICAL
ASSISTANCE COUNCIL
And
NEZ PERCE COUNTY
REQUEST FOR PROPOSALS
FOR
CONSTRUCTION ENGINEERING, INSPECTION,
MATERIALS TESTING, AND
PROJECT CLOSE-OUT SERVICES
GUN CLUB RD, LAPWAI RD TO STEWART
KEY NO. 23881
4/28/2026

REQUEST FOR PROPOSALS
Table of Contents
General Information
Preparation Instructions
Evaluation Criteria
CE&I ITD/LHTAC Federal-aid Project Log
Scope of Work
The following items are not included in this package, but can be located at the following web
sites:
http://itd.idaho.gov/business/?target=consultant-agreements
General Information and Requirements
Sample Agreement and Consultant Agreement Specifications (CE&I)
Federal Per Diem Policy
Certification Regarding Debarment, Suspension, and Other Responsibility Matters form
Idaho Code Certification Form
http://apps.itd.idaho.gov/apps/manuals/manualsonline.html
ITD Quality Assurance Manual
ITD Contract Administration Manual
Gun Club Rd, Lapwai Rd to Stewart
Key No.23881
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GENERAL INFORMATION
PROPOSAL
The Idaho Transportation Department (ITD), the Local Highway Technical Assistance Council
(LHTAC), and the Nez Perce County are seeking qualified and experienced respondents from
interested firms to submit a proposal for providing construction engineering, inspection, and
materials testing (CEI) services for the Gun Club Rd, Lapwai Rd to Stewarts project in Nez Perce
County.
GENERAL TERMS
This Request for Proposals (RFP) does not commit the ITD, the LHTAC, or the Nez Perce County
to enter into an agreement or to pay any costs incurred in the preparation of a proposal or in
subsequent negotiations.
REVISIONS TO RFP
All addenda to this solicitation will be posted on the Consultant Services web page. No notice will
be given by mail.
RESERVATION OF RIGHTS BY ITD
The issuance of this RFP does not constitute an assurance by the ITD, the LHTAC, or the Nez
Perce County that any contract will actually be entered into by the ITD, the LHTAC, or the Nez
Perce County, and expressly reserves the right to:
* Waive any immaterial defect or informality in any response or response procedure
* Reject any and all proposals
* Reissue the Request for Proposals
* Invite additional respondents to the proposal
* Request additional information and data from any or all respondents
* Extend the date for submission of responses
* Supplement, amend, or otherwise modify the RFP, and cancel this request with or without
the substitution of another RFP
* Disqualify any respondent who fails to provide information or data requested herein or
who provides inaccurate or misleading information or data
* Disqualify any respondent on the basis of any real or apparent conflict of interest
By responding to this solicitation, each respondent agrees that any finding by the ITD, the
LHTAC, or the Nez Perce County of any fact in dispute as to this solicitation or the responses
thereto shall be final and conclusive, except as provided herein.
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Key No.23881
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CONFLICT OF INTEREST
By the submission of a proposal, the Consultant agrees to ensure that, at the time of contracting,
the Consultant will have no interest, direct or indirect, that would conflict in any manner or degree
with the performance of the Consultant's obligations under the Agreement. The Consultant shall
further covenant that, in the performance of the contract, the Consultant shall not employ any
person, or subcontract with any entity, having any such known interest.
EEO REQUIREMENTS
Respondent, by submission of a proposal, agrees to not discriminate against any worker, employee,
application subcontractor or any member of the public because of race, color, gender, age, national
origin, or disability, or otherwise commit an unfair employment practice. Respondent further agrees
to comply with all Federal, State, and Local equal employment opportunity requirements and the
requirements of the ITD EEO Special Provisions, accessible at the following web site:
http://apps.itd.idaho.gov/apps/ocr/index.aspx.
All firms working for the Department are required to register on the Bidder's List with the Office
of Civil Rights. If your firm has not registered, go to the following website for instructions:
https://itd.dbesystem.com/. Please make sure your subconsultants are also registered. For further
information regarding this requirement, call the ITD EEO Office at (208) 334-8884.
DBE PARTICIPATION:
In an effort to achieve ITD's DBE Annual Participation Goal (APG) of 10% utilization, ITD
respectfully requests and encourages responder to consider utilizing subcontractors and suppliers
listed on our DBE Directory located at: https://itd.dbesystem.com . For more information regarding
ITD's DBE Program, call the ITD DBE coordinator at (208) 334-8567.
FINANCIAL REQUIREMENTS
Prior to negotiating an agreement, the selected consultant and their subconsultants will be required
to submit certified hourly rates and their last years' financial information and overhead schedule in
accordance with the Federal Acquisition Regulations (FARs) and the most recent version of the
AASHTO Audit Guide. More information can be found at the following web site:
http://itd.idaho.gov/business/?target=consultant-agreements.
PROPRIETARY MATERIAL
The ITD, the LHTAC, and the Nez Perce County assume no liability for disclosure of proprietary
material submitted by respondents. Proposal submittals shall be considered public documents under
applicable state law except to the extent portions of the submittals are otherwise protected under
applicable law.
CERTIFICATION REGARDING DEBARMENT
All proposals must contain a signed Certification Regarding Debarment, Suspension, and other
Responsibility Matters form for the prime and each subconsultant.
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Key No.23881
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The certification form is located on the Consultant Services web page at
http://itd.idaho.gov/business/?target=consultant-agreements .
IDAHO CODE CERTIFICATION FORM
All proposals must contain a signed Idaho Code Certification form for the prime.
The certification form is located on the Consultant Services web page at
http://itd.idaho.gov/business/?target=consultant-agreements.
PROPOSAL EVALUATION AND SELECTION
An Evaluation Committee will evaluate and determine the individual and comparative merits of
each of the proposals received. It is the responsibility of the Consultant to ensure that it complies
with this RFP and provides the information requested. If the Consultant fails to provide any
information requested in this RFP, such failure may result in either a lowered evaluation score of
the proposal or disqualification of the proposal.
It is the intent of the department to take approximately 15 days, commencing on the submission
date shown below, to evaluate the submitted proposals. The department intends to notify the
successful and unsuccessful Consultants as soon as practicable after the evaluations have been
completed, and after approval has been given on the Evaluation Committee's recommendations.
As part of the selection process, the top-ranked firms may be required, at their expense, to give a
presentation and/or answer interview questions.
If your firm is selected and approved, negotiations will begin. If negotiations break down with a
selected Consultant, they will be formally ended and negotiations will begin with the next ranked
Consultant.
CONTRACT TYPE AND METHOD OF PAYMENT
The contract for this work will be a professional services agreement. It is anticipated that the
method of payment will be Specific Rates of Compensation.
CONTACT INFORMATION
All questions concerning the procedures of this request for proposal shall be directed to William
Derome at ITD via email at William.Derome@itd.idaho.gov.
All project specific questions shall be directed by e-mail to Megan Kautz at
MKautz@LHTAC.org. No questions will be accepted by telephone. All questions will be
responded to by e-mail, within two days of receipt of the question(s).
Interested firms are encouraged to submit a contact e-mail address to Megan Kautz with a request
to be included on an electronic mailing list. Firms on the mailing list will receive copies of the
response to all project questions submitted. No firms will be identified in the responses. No project
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Key No.23881
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specific questions will be accepted after May 12, 2026.
PREPARATION INSTRUCTIONS
Proposals must conform to the following instructions. Any non-conforming proposal will be
rejected.
Proposals must be received by ITD by 4:00 p.m. MST on May 19, 2026. Proposals must be
submitted via e-mail with the project name and the consultant's name clearly indicated in the
subject line. Late proposals will not be considered.
E-Mail Address for proposal submittal is: consultantservices@itd.idaho.gov
FORMAT:
Required File Format: pdf
Maximum length of the submittal shall be five (5) pages.
The introductory letter is limited to one (1) page.
Except as otherwise noted, pages shall be 8 12 x 11 inches, with minimum of 12" margins
and a minimum font size of 11.
The following items do not count in the proposal page total.
Introductory letter
Certification Regarding Debarment
The 5-Year ITD/LHTAC CE&I Federal-aid Project Log does not count in the proposal
page total.
Idaho Code Certification Form
INTRODUCTORY LETTER
The introductory letter should be addressed to: William Derome
Contracts Officer
Consultant Services
Idaho Transportation Department
P.O. Box 7129
Boise, Idaho 83707-1129
The introductory letter should introduce the Consultant's submittal, identify the Project Manager,
list a contact telephone number, and contain a statement confirming the commitment of the key
personnel identified in the submittal to meet the ITD's, the LHTAC's, and the Nez Perce County's
quality and schedule expectations. List each Subconsultant, their work tasks, and a contact name
and telephone number. The Consultant shall include his/her acceptance of the terms and
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Key No.23881
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provisions of the Sample Agreement located at http://itd.idaho.gov/business/?target=consultant-
agreements, and indicate willingness to execute said agreement.
PROPOSAL
It is essential that the consultant provide an adequate staff of experienced personnel or
subconsultants capable of and devoted to the successful accomplishment of work to be performed
under this contract. The specific individuals or subconsultants listed in the proposal, including
Project Manager and Lead On-Site Inspector, shall be assigned to the key positions and shall not
be removed or replaced without the prior written approval of the ITD, the LHTAC, or the Nez
Perce County. Replacement personnel submitted for approval must have at least equal
qualifications, experience and expertise as those listed in the proposal.
The following criteria will be considered in the evaluation and selection, and apply only to the
Consultant, except where specifically requested for the Consultant and each Subconsultant.
CRITERIA 1 - PROJECT MANAGER (Weight 3)
(Complete for Lead Consultant Project Manager Only)
- Identify the Project Manager who will be responsible for the quality, timeliness and
delivery of the consultant's work, and for ensuring that adequate personnel and other
resources are available for this project.
- Provide a brief summary of education, experience, and qualifications pertaining to
the management of this project. CE&I experience in working on state and local
Federal- aid construction projects within the past five (5) years should be included if
available. List all Federal-aid, LHTAC and ITD CE&I experience on the 5-year
CE&I Federal-aid Project Log included in this solicitation and provide home office
location.
- List current IQP qualifications pertinent to this project.
- Provide Idaho registration (registration is required at the time of submittal) as a
professional engineer.
- List all projects that the Project Manager is currently managing and the percent of
time spent by him/her on each of those projects. Include estimated completion date
for each of those projects. Describe availability to the project as a percentage.
Commitments should include but are not limited to: time spent performing design,
construction engineering, inspection, management, and marketing. Scoring consideration
will be made on staff known to be assigned to other ITD and local agency projects.
CRITERIA 2 - LEAD ON-SITE INSPECTOR (Weight 5)
(Complete for the Lead Inspector only)
- Identify the Lead Inspector to be assigned to the project and describe the duties and
qualifications (WAQTC & IQP) on this project. IQP certifications must be current.
The Lead Inspector must be on-site for no less than 70% of the inspection hours
submitted for payment.
- List the CE&I experience and role that this individual has had on state and local
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Key No.23881
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Federal-aid roadway construction projects. List that Federal-aid, ITD and LHTAC
experience on the 5-year CE&I Project Log included in this solicitation. Include the
estimated percentage of time spent on each completed Federal-aid construction
project.
- List all project duties that will be handled by the Lead Inspector.
- Include Idaho professional registration (if applicable).
- List all projects that the Lead Inspector is currently working on and the percent of
time spent by him/her on each of those projects. Include estimated completion date
for each of those projects. Identify availability.
CRITERIA 3 - KEY PERSONNEL ASSIGNED TO THE PROJECT (Weight 2)
(Complete for Consultant and each Subconsultant)
- Identify the following key personnel to be assigned to the project:
* Additional Inspector/Alternate Inspector
* Document controller/Records Inspector
* Materials Testing Coordinator/Manager
* Lead Materials Technician
- The first individual listed for each role will be considered in scoring. Additional personnel
will be excluded from consideration.
- Describe each person's role, duties and qualifications (WAQTC & IQP) on this project.
Include their office and/or lab location.
- Key Personnel should have direct applicable CEI experience in working on state and local
Federal-aid construction projects within the last five (5) years. List that experience on the 5-
year CE&I ITD/LHTAC Federal-aid Project Log included in this solicitation.
- Include Idaho professional registration (if applicable) for each person identified.
- Describe availability to the project as a percentage. Commitments should include but are
not limited to: time spent performing design, construction engineering or inspection, and
marketing. Scoring consideration will be made on staff known to be assigned to other ITD
and local agency projects.
- If staff members are currently assigned to other projects, note how the other project(s) will
be impacted and the impact resolved.
- The proposed material testing firm must have a current, approved Schedule of Testing fees
approved by the LHTAC at the time of selection.
CRITERIA 4 - PROJECT CONTROL & CLOSE-OUT (Weight 3)
- Describe the Consultant's procedures for scope change control, schedule and cost
control and quality control. This should include a description of the Consultant's
control measures regarding the Sub consultant's project related work and the ability
to close-out the project in a timely and cost effective manner.
- List construction projects that have been closed out to Federal-aid standards in the
last five (5) years.
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CRITERIA 5 - PROJECT MANAGEMENT PLAN (Weight 3)
- Describe the Consultant's project management strategy. This should include, but not
be limited to:
* The number and type of field staff expected. How much involvement/time
is expected from each member of field staff for the duration of the work.
* Administrative personnel anticipated and their level of involvement.
* Proposed Project Managers anticipated level of involvement including
specific project duties, detailed as percentage.
* All involvement/time should be expressed as a percentage of the contract
working/calendar days.
* Overall strategy to meet the project Scope of Work.
* Strategy to maintain staffing continuity in light of project duration.
* Any anticipated staffing concerns/considerations.
* Additional project observations.
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5-Year ITD/LHTAC CE&I Federal-aid Project Log
Project Information Assigned Staff
Project Project Project Date Approximate Project Owner Contact Project Lead Other Project
Key Name Type* Completed Construction (Organization Info Manager Inspector Work
Number Contract Value** & (Phone Completed
Representative & E- as Prime
Name) mail) CE&I
Consultant

















*Roadway or Bridge
**Contractor contract value, not the value of the Consultant contract.
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Key No.23881
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