Guardrail Repair and Installation
| Agency: | City of Suffolk |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 21, 2024 |
| Due Date: | Apr 24, 2024 |
| Solicitation No: | Bid No. 24079-AG |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
24079-AG
|
| Bid Title: |
Guardrail Repair and Installation
|
| Category: | Purchasing Bid Board Posting |
| Status: | Open |
|
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Attachment Preview
INVITATION FOR BID
City of Suffolk
IFB#24079-AG
March 21, 2024
Purchasing Division
442 W. Washington Street, Room 1086
Suffolk, VA 23434
Phone: (757) 514-7520 Fax: (757) 514-7524
https://www.suffolkva.us/Bids.aspx?CatID=17
Guardrail Repair & Installation
SCOPE OF WORK: The intent of this Invitation for Bid (IFB) is to enter into an agreement with a
qualified contractor to construct guardrails in their entirety or individual components of guardrails
or guardrail appurtenances as they become necessary for the Department of Public Works Roads
Maintenance Division. Services shall be provided on an as needed basis.
Bid Due: 3:00 p.m., April 24, 2024
Contract Officer: ________Amy Gardner________________
Amy Gardner, NIGP-CPP, CPPB, Senior Buyer, agardner@suffolkva.us
The Senior Buyer, Amy Gardner, is the Contract Officer for the City of Suffolk with respect to this IFB. All
questions and/or comments should be directed to her at this email address: agardner@suffolkva.us. The
respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City
regarding this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials.
Any such unauthorized contact may disqualify the bidder from the procurement. All questions concerning
bid must be in writing and received five (5) business days prior to the bid opening.
Sealed bids subject to the conditions and instructions contained herein, will be received at the
office of the Purchasing Agent listed above, until the time and date shown above (local prevailing
time), for furnishing the items or services described in the bid.
Company Name:
Address:
City / State / Zip:
Telephone:
FAX No.:
E-mail:
Print Name:
Signature:
Title:
Date:
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In compliance with this Invitation for Bid (IFB), and subject to all the conditions thereof, the
signatory offers, if this bid is accepted within ninety (90) calendar days from the date of the
opening, to furnish any or all of the items and/or services upon which prices are quoted, at the
price set opposite each item, to be delivered at the time and place specified herein. The above
signature certifies the bidder has read, understands, and agrees to all terms, conditions, and
requirements of this bid, and is authorized to contract on behalf of firm named above.
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS
SOON AS POSSIBLE.
BID OPENING
Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public
opening will be held April 24, 2024 at 3:00 PM (local prevailing time), in Suffolk City Hall,
Purchasing Conference Room (1086), located at 442 W. Washington Street, Suffolk, VA 23434-
5237.
SUBMITTALS
Bidder shall submit the entire IFB as their bid package.
Bids will not be accepted through EVA.
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INVITATION FOR BID
Guardrail Repair & Installation
Table of Contents
SECTION/TITLE
PURPOSE .......................................................................................................................... - 4 -
COMPETITION INTENDED................................................................................................ - 4 -
CONTRACT PERIOD ......................................................................................................... - 4 -
SCOPE OF SERVICES....................................................................................................... - 4 -
ADDITIONAL INSTRUCTIONS......................................................................................... - 13 -
CONTRACT TERMS AND CONDITIONS......................................................................... - 19 -
BID FORM ........................................................................................................................ - 26 -
REFERENCES ................................................................................................................. - 30 -
ANTICOLLUSION/NONDISCRIMINATION/DRUG FREE WORKPLACE CLAUSES ........ - 32 -
PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA................................ - 33 -
EXCEPTION PAGE .......................................................................................................... - 34 -
INSURANCE REQUIREMENTS ....................................................................................... - 35 -
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PURPOSE
The intent of this Invitation for Bid (IFB) is to enter into an agreement with a qualified contractor
to construct guardrails in their entirety or individual components of guardrails or guardrail
appurtenances as they become necessary for the Department of Public Works Roads
Maintenance Division. Services shall be provided on an as needed basis. Work shall be in
accordance with all specifications, terms, and conditions herein.
This contract will be used under both emergency and non-emergency conditions with specific
performance period requirements. The contractor shall furnish all labor, materials, and equipment
necessary to complete the work as described herein.
COMPETITION INTENDED
It is the City’s intent that this Invitation for Bid (IFB) permits competition. It shall be the bidder’s
responsibility to advise the Purchasing Agent in writing if any language requirement, specification,
etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this
IFB to a single source. Such notification must be received by the Purchasing Agent not later than
five (5) business days prior to the date set for bids to close.
CONTRACT PERIOD
The contract shall cover the period from May 1, 2024 through April 30, 2025.
The City reserves the option to renew this agreement for two (2) additional one-year periods
ending April 30, 2027. Unless notified in writing thirty (30) days prior to the expiration date, the
contract will automatically renew during these periods.
Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12)
months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all
Urban Consumers (CPI-U) – Other Goods and Services (unadjusted for the current 12 month
period) or 3%. The City does not guarantee approval of any rate increase. The City must be
notified of any rate increases during the contract period.
SCOPE OF SERVICES
General Requirements
The Contractor shall be responsible for repair or installation of guardrails located along City-
maintained roads, to include all necessary traffic control, on an “as needed” basis once notified
by the Department of Public Works. All guardrail materials and guardrail component materials
used shall be new. Salvaged or used materials shall not be accepted.
Work shall include, but not be limited to, the following:
•
Replacing damaged guardrail “W” and “T” beam in kind.
•
Replacing and/or retrofitting damaged or non-existent anchors of varying types as
directed.
•
Installation of new guardrail.
•
Replacement, repair, or upgrading posts, beams, anchors, end treatments,
reflectorization, etc. to meet local, state, and federal requirements.
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•
Contractor is required to perform and submit a Damage Inspection Report with estimate
of repair or replacement. This inspection report shall include pictures. This inspection
shall be in accordance to IIM-TE-367.1, April 9, 2019.
All work shall be performed in compliance with Virginia Department of Transportation (VDOT)
Work Area Protection Manual dated 2011, or latest edition, and VDOT specifications.
All guardrail components shall meet local, state, and federal approval (NHRCP 350TL-3)
Contractor’s personnel should have completed Virginia Department of Transportation (VDOT)
Guardrail Installation Training and shall be certified to install guardrail. The successful bidder
may be required to offer evidence of this training.
The Contractor shall be responsible for furnishing the necessary equipment to perform the job in
a safe and efficient manner. Equipment to be furnished shall include truck with mounted
attenuator, electronic flashing arrow, temporary flagger services, and any rented equipment that
may be required to perform the work.
The Contractor shall respond to non-emergency work requests within seven (7) days of
notification by the City.
The Contractor will be required to respond to requests for emergency repair within forty-eight (48)
hours of contact by the City’s representative. The City shall determine which jobs are of an
emergency in nature. If the Contractor is unable to provide emergency service within forty-eight
(48) hours of contact, the City reserves the right to contact other sources to accomplish the work.
The Contractor may be required to pay the difference in price between the Contractor’s bid price
and the actual price paid to another vendor.
All work shall be performed in a first class workman-like manner acceptable to the City in all
respects. The City may reject all or any portion of the work, which is not in accordance with the
approved specifications or is deemed to be unsatisfactory. The City shall withhold payment for
all work until all unsatisfactory work has been corrected.
Contact Authority
The extent of the services to be performed by the Contractor shall be subject to the approval of
the Director of Public Works or his authorized representative(s). The Contractor shall not comply
with requests and/or orders issued by anyone other than the Director of Public Works or his
authorized representative acting within their authority for the City.
Disposal of Salvaged Materials
Salvaged guardrail materials, to include guardrail component materials, shall become the property
of the City of Suffolk. The Contractor shall deliver, at no additional cost to the City, these materials
to the Department of Public Works Operations Center located at 800 Carolina Road, Suffolk,
Virginia during normal business hours.
SPECIFICATIONS
The scope of work under this contract shall be to obtain the services of a qualified Contractor to
construct guardrails in their entirety or individual components of guardrails or guardrail
appurtenances as they become necessary on an as-required basis. This contract will be used
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