2026 Guardrail Repair & Installation On-Call

City of Tacoma
Department of Public Works
S P E C IF IC AT IO N NO.
P W 26 -0 104 F
2 0 2 6 G u a r d r a i l Re p a i r &
I n s t a l l a ti o n O n -Ca l l
Project No. 60000060472

CITY OF TACOMA
DEPARTMENT OF PUBLIC WORKS
REQUEST FOR BIDS, SPECIAL PROVISIONS, BID PROPOSAL AND CONTRACT
FOR
SPECIFICATION NO.
PW26-0104F
2026 Guardrail Repair & Installation On-Call
PROJECT NO. 60000060472
Clara Dubow, P.E.
Engineering Division, Public Works Department
Room 522, Tacoma Municipal Building
Tacoma, Washington 98421-2711
06/15/2026

SPECIFICATION NO. PW26-0104F
TABLE OF CONTENTS
NOTE: ALL BIDDERS MUST HAVE A COPY OF THE SPECIFICATIONS AND THE
BID SUBMITTAL PACKAGE
REQUEST FOR BIDS
SPECIAL REMINDER TO ALL BIDDERS
SPECIAL NOTICE TO BIDDERS
1. PROJECT OVERVIEW ............................................................................................................ 12
2. CALENDAR OF EVENTS ........................................................................................................ 12
3. INQUIRIES ............................................................................................................................... 12
4. PREBID MEETING ................................................................................................................ 13
5. DISCLAIMER ............................................................................................................................ 13
6. SCOPE OF WORK .................................................................................................................. 13
6.1 Background ........................................................................................................................... 13
6.2 Scope of Work ...................................................................................................................... 13
6.2.1 Proposal Items ................................................................................................................... 13
6.2.2 Force Account Work .......................................................................................................... 20
6.2.3 NonPayment for Rejected or Surplus Products or Work ................................................. 21
6.3Individual Project Coordination............................................................................................ 21
6.3.1 Concept of Contract .......................................................................................................... 21
6.3.2 Assignment of Work .......................................................................................................... 21
6.3.3 Administration ................................................................................................................... 21
6.3.4 Contract Price .................................................................................................................... 22
6.3.5 PreConstruction Meetings ............................................................................................... 22
6.3.6 Site Meeting ...................................................................................................................... 23
6.3.7 Project Manager ................................................................................................................ 23
6.3.8 Commencement, Prosecution and Completion ................................................................ 23
6.3.9 Coordination with Others .................................................................................................. 23
6.3.10 Utilities ............................................................................................................................ 24
6.3.11 Differing Site Conditions .................................................................................................. 24
6.3.12 Contract Changes ............................................................................................................ 24
7. CONTRACT TERM .................................................................................................................... 25
8. PRICE ADJUSTMENTS .............................................................................................................. 25

9. RESPONSIVENESS.................................................................................................................... 25
10. AWARD ............................................................................................................................... 25
11. BID BONDS .......................................................................................................................... 26
12. RETAINAGE/BOND-IN-LIEU-OF RETAINAGE ....................................................................... 26
13. PERFORMANCE AND PAYMENT BONDS ............................................................................. 26
14. PREVAILING WAGE INFORMATION .................................................................................... 27
15. WARRANTY ......................................................................................................................... 27
16. INSURANCE ......................................................................................................................... 27
17. INSPECTION ........................................................................................................................ 27
18. APPROVAL OF MATERIAL ................................................................................................ 27
19. COMPLIANCE WITH SPECIFICATIONS ................................................................................. 28
20. MATERIALS AND WORKMANSHIP ...................................................................................... 28
21. ENVIRONMENTALLY PREFERABLE PROCUREMENT ............................................................ 28
22. LOCAL EMPLOYMENT APPRENTICESHIP PROGRAM (LEAP) ............................................... 28
23. EQUITY IN CONTRACTING ................................................................................................... 28
APPENDIX A - WORK REQUEST FORM
APPENDIX B - SIGNATURE PAGE, BID PROPOSAL FORM, CERTIFICATION OF
COMPLIANCE WITH WAGE PAYMENT, BID BOND, STATE RESPONSIBILITY AND
RECIPROCAL BID PREFERENCE INFORMATION
APPENDIX C - INSURANCE REQUIREMENTS, INTENT-AFFIDAVIT INFORMATION
FOR ON-CALL CONTRACTS, PREVAILINAG WAGES
APPENDIX D - SAMPLE CONTRACT, PERFORMANCE BOND, PAYMENT BOND,
AND GENERAL RELEASE TO THE CITY OF TACOMA
APPENDIX E - EQUITY IN CONTRACTING (EIC)
APPENDIX F - LOCAL EMPLOYMENT APPRECTICESHIP PROGRAM (LEAP)
APPENDIX G - GENERAL SPECIAL PROVISIONS

City of Tacoma
Public Works
REQUEST FOR BIDS PW26-0104F
2026 Guardrail Repair & Installation On-Call
Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, July 14, 2026
Submittals must be received by the City's Procurement and Payables Division by 11:00 a.m. Pacific Time.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as
the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid
submittals. Include the specification number in the subject line of your email. Your submittal must be sent as
an attachment, links to your electronic submittal will not be accepted.
For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp
located at the lobby security desk, as the official time of receipt. Include the specification number on the
outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email: In Person:
sendbid@tacoma.gov Tacoma Public Utilities Administration Building North,
Maximum email size including attachments: 35 MB. Main Floor, Lobby Security Desk
Multiple emails may be sent for each submittal. 3628 South 35th Street
Tacoma, WA 98409
Note: Email may pass through multiple servers before arriving Monday - Friday 8:00 am to 4:30 pm
at its destination. Please allow sufficient time for email delivery
of submittals. Timely electronic delivery is at the risk of the
supplier.
Bid Opening: Submittals must be received by the City's Procurement and Payables Division prior to 11:00
a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday's at 11:15 a.m. by a
purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities
Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the
main floor. They will also be held virtually Tuesday's at 11:15 a.m. Attend a Zoom meeting via this link or call 1
(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.
Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As
soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to
www.TacomaPurchasing.org.
If you believe your submittal was sent timely and was not read at bid opening, please contact
sendbid@tacoma.gov immediately.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
* Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
* Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will not be held.
Project Scope: This Contract shall generally consist of performing repairs to, and/or installation of, roadway
guardrail and related components/appurtenances in an on-call capacity for sites within Tacoma's city limits that
have not yet been determined. Sites may include work within difficult to reach areas such as limited
roadside/right-of-way spaces, slopes and natural gulches, and adjacent to active traffic. This work will also
include surface restoration, as needed.
Form No. SPEC-040C Revised: 06/03/2024

Estimate: $300,000
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with
State of Washington law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of
the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be
made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
"The City of Tacoma" in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42
U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting
Stan Rowden by email to srowden@tacoma.gov.
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for
protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C Revised: 06/03/2024

SPECIAL REMINDER TO ALL BIDDERS
HEALTH & SAFETY: Be sure to comply with all City of Tacoma health and safety
requirements.
PLEASE NOTE: Be sure you have complied with all specifications and requirements and
have signed all required documents.
YOUR ATTENTION IS PARTICULARLY CALLED to the following forms, which must be
executed in full and submitted with your bid response:
1. BID PROPOSAL: The unit prices bid must be shown in the space provided. Check
your computations for omissions and errors.
2. SIGNATURE PAGE: To be filled in and executed by a duly authorized officer or
representative of the bidding entity. If the bidder is a subsidiary or doing business on
behalf of another entity, so state, and provide the firm name under which business is
hereby transacted.
3. BID BOND: The Bid Bond must be executed by the person legally authorized to sign
the bid, and must be properly signed by the representatives of the surety company
unless the bid is accompanied by a certified check. If Bid Bond is furnished, the form
furnished by the City must be followed; no variations from the language thereof will be
accepted. The amount of the Bid Bond must be not less than 5% of the total amount
bid.
4. CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES: Bidder
shall complete this form in its entirety to ensure compliance with state legislation (SHB
2017).
5. STATE RESPONSIBILITY AND RECIPROCAL BID PREFERENCE INFORMATION:
Bidder shall complete this form in its entirety to ensure compliance with state
legislation (SHB 2010).
6. Equity in Contracting Program (EIC)
Tacoma Municipal Code section 1.07
There is no EIC requirement on this solicitation. However, the City of Tacoma is
committed to equality in contracting for under-utilized minority and women-owned
businesses and we encourage you to locate these firms here Office of Minority &
Women Owned Businesses (https://omwbe.wa.gov). Please visit the EIC website
(https://www.cityoftacoma.org/government/city_departments/community_and_economic
_development/equity_in_contracting) for more information.
POST AWARD FORMS EXECUTED UPON AWARD:
A. CONTRACT: Must be executed by the successful bidder.
B. PAYMENT BOND TO THE CITY OF TACOMA: Must be executed by the successful
bidder and his/her surety company.

C. PERFORMANCE BOND TO THE CITY OF TACOMA: Must be executed by the
successful bidder and his/her surety company.
D. CERTIFICATE OF INSURANCE: Shall be submitted with all required endorsements.
E. GENERAL RELEASE.
CODE OF ETHICS: The successful bidder agrees that its violation of the City's Code of
Ethics contained in TMC Chapter 1.46 shall constitute a breach of the contract subjecting the
contract to termination.
LOCAL EMPLOYMENT AND APPRENTICESHIP TRAINING PROGRAM (LEAP):
Tacoma Municipal Code section 1.90
There is no LEAP Requirement on this solicitation. However, the City of Tacoma is committed to
equality in employment for WA-State approved Apprentices, City of Tacoma residents, residents
of local economically distressed areas, youth, veterans, minorities, and women. Please contact
the LEAP Office (leap@cityoftacoma.org or (253) 591-5590) for assistance in locating qualified
employees. Please visit the LEAP website for more information.
(https://www.cityoftacoma.org/government/city_departments/community_and_economic_develo
pment/local_employment_apprenticeship_training_program)

CITY OF TACOMA
FINANCE/PURCHASING DIVISION
SPECIAL NOTICE TO BIDDERS
Public works and improvement projects for the City of Tacoma are subject to Washington state
law and Tacoma Municipal Code, including, but not limited to the following:
I. STATE OF WASHINGTON
A. RESPONSIBILITY CRITERIA - STATE OF WASHINGTON
In order to be considered a responsible bidder the bidder must meet the following mandatory
state responsibility criteria contained in RCW 39.04.350:
1. Have a current certificate of registration as a contractor in compliance with chapters
18.27 RCW, 18.106 RCW, 70.87 RCW, 19.28 RCW, which must have been in effect at
the time of bid submittal;
2. Have a current Washington Unified Business Identifier (UBI) number;
3. If applicable:
a. Have Industrial Insurance (workers' compensation) coverage for the bidder's
employees working in Washington, as required in Title 51 RCW;
b. Have a Washington Employment Security Department number, as required in Title
50 RCW;
c. Have a Washington Department of Revenue state excise tax registration number, as
required in Title 82 RCW and;
4. Not be disqualified from bidding on any public works contract under RCW 39.06.010
(unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).
5. Have received training on the requirements related to public works and prevailing wage
under this chapter and chapter 39.12 RCW and must designate a person or persons to
be trained on these requirements. The training must be provided by the department of
labor and industries or by a training provider whose curriculum is approved by the
department. Bidders that have completed three or more public works projects and have
had a valid business license in Washington for three or more years are exempt from this
subsection.
B. RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS:
Effective March 30, 2012, RCW 39.04.380 imposes a reciprocal preference for resident
contractors. Any bid received from a non-resident contractor from a state that provides an in-
state percentage bidding preference is subject application of a comparable percentage
disadvantage.
A non-resident contractor from a state that provides an in-state percentage bidding preference
means a contractor that:
1. Is from a state that provides a percentage bid preference to its resident contractors
bidding on public works projects, and
2. Does not have a physical office located in Washington at the time of bidding on the City
of Tacoma public works project.
The state of residence for a non-resident contractor is the state in which the contractor was
incorporated, or if not a corporation, the state in which the contractor's business entity was
formed.
Revised: 07/23/2023 Page 1 of 4

The City of Tacoma will evaluate all non-resident contractors for an out of state bidder
preference. If the state of the non-resident contractor provides an in state contractor
preference, a comparable percentage disadvantage will be applied to the non-resident
contractor's bid prior to contract award. The responsive and lowest and best responsible bidder
after application of any non-resident disadvantage will be awarded the contract.
The reciprocal preference evaluation does not apply to public works procured pursuant to RCW
39.04.155, RCW 39.04.280, federally funded competitive solicitations where such agencies
prohibit the application of bid preferences, or any other procurement exempt from competitive
bidding.
Bidders must provide the City of Tacoma with their state of incorporation or the state in which
the business entity was formed and include whether the bidder has a physical office located in
Washington.
The bidder shall submit documentation demonstrating compliance with above criteria on the
enclosed State Responsibility and Reciprocal Bidder Information form.
C. SUBCONTRACTOR RESPONSIBILITY
1. The Contractor shall include the language of this subcontractor responsibility section in
each of its first tier subcontracts, and shall require each of its subcontractors to include
the same language of this section in each of their subcontracts, adjusting only as
necessary the terms used for the contracting parties. The requirements of this section
apply to all subcontractors regardless of tier.
2. At the time of subcontract execution, the Contractor shall verify that each of its first tier
subcontractors meets the following bidder responsibility criteria:
a. Have a current certificate of registration as a contractor in compliance with chapter
18.27 RCW, which must have been in effect at the time of subcontract bid submittal;
b. Have a current Washington Unified Business Identifier (UBI) number;
c. If applicable, have:
a. Have Industrial Insurance (workers' compensation) coverage for the bidder's
employees working in Washington, as required in Title 51 RCW;
b. A Washington Employment Security Department number, as required in Title 50
RCW;
c. A Washington Department of Revenue state excise tax registration number, as
required in Title 82 RCW;
d. An electrical contractor license, if required by Chapter 19.28 RCW;
e. An elevator contractor license, if required by Chapter 70.87 RCW and;
3. Not be disqualified from bidding on any public works contract under RCW 39.06.010
(unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).
Revised: 07/23/2023 Page 2 of 4