Guardrail Improvements

Agency:	City of Sevierville
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	May 22, 2026
Due Date:	Jun 3, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Bid Package

For

City of Sevierville

Public Works Department

310 Robert Henderson Rd.

P. O. Box 5500

Sevierville, TN 37864-5500

Phone: (865) 429-4567

Fax: (865) 453-5518

Contact: Nathan Raulston

Email: nraulston@seviervilletn.org

May 2026

INFORMATION FOR BIDDERS

RECEIPT AND OPENING OF BIDS

The City of Sevierville, Tennessee (herein called the “Owner”) invites bids on the form(s) attached

hereto for GUARDRAIL IMPROVEMENTS. The Owner will RECEIVE BIDS UNTIL JUNE 3, 2026 at 3:00 PM

at Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee, 37862 (Mailing address: P. O.

Box 5500, Sevierville, Tennessee, 37864-5500). Bids will then be publicly opened and read aloud at

Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee. The envelope containing the bid

must be sealed, addressed to Tracy Baker, Assistant City Administrator, and must bear the following

information:

Name of Bidder

Bidder’s Address

Date and Time of Bid Opening

Bid Enclosed: GUARDRAIL

Each bidder shall submit three (3) copies of the completed bid packet.

The Owner may consider informal any bid not prepared and submitted in accordance with the

provisions hereof, and may waive any informality or reject any and all bids. Any bid received after the

time and date specified shall not be considered.

QUALIFICATIONS OF BIDDERS

The Owner may make such investigations as he/she deems necessary to determine the ability of

the Bidder to supply the necessary equipment, and the Bidder shall furnish to the Owner all such

information and data for the purpose as the Owner may request. The Owner reserves the right to reject

any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such

bidder is properly qualified to carry out the obligation of the Contract by supplying the equipment

contemplated therein. Conditional bids will not be accepted.

METHOD OF AWARD - LOWEST QUALIFIED BIDDER

If at the time this contract is to be awarded the lowest base bid submitted by a responsible bidder

does not exceed the amount of funds then estimated by the Owner as available to finance the Contract;

the Contract will be awarded on the bid. If such bid exceeds such amount, the Owner may reject all bids

or may award the Contract on the lowest bid with such deductible alternates to produce a net amount,

which is within the available funds.

Only one (1) award will be made from this contract.

The Owner reserves the right to determine the low bidder by durability and maintenance costs

over the life of the product. This may be done by means of past experience or research. Initial cost may

not determine low bid.

In case of error or discrepancy in the mathematics of the bid price, the unit prices shall prevail.

QUANTITIES AND LENGTH OF CONTRACT

This is a yearly contract at unit prices. Exact quantities may vary—quantities contained in the Bid

Form are for evaluation purposes only.

This contract is for an approximate one (1) year period from the date of award to June 30, 2027,

and may be renewed on an annual basis for one (1) additional year if all terms, conditions, and prices

remain unchanged and both parties are in written agreement. Prices contained herein are to be firm for

the term of the contract. The Owner reserves the right to re-bid anytime during the term of the contract.

Non Emergent work orders will be issued by the owner once monthly. Work orders must be

satisfactorily completed, or a reasonable attempt to do so, within 30 days of receipt of work order by the

contractor. Contract may be terminated upon thirty (30) calendar days of unresponsiveness by contractor

and may be awarded to the next lowest bidder.

VENDOR INFORMATION

Adequate vendor information shall be included with the bid for determination of meeting the

specifications. Any exceptions shall be explained in writing and submitted as a part of the bid package.

SHIPPING/DELIVERY

Delivery shall be FOB Sevierville. Materials to be delivered to any designated street within the

Sevierville City Corporate Limits. Any and all shipping and/or handling charges to be included in lump

sum total bid price.

PAST EXPERIENCE-REPAIR SERVICE

Bidders shall supply a list of all customers for which they have done similar work within the past

twelve (12) months. The list shall include the name of a contact person and his/her telephone number.

OBLIGATION OF BIDDERS

At the time of the opening of Bids, each Bidder will be presumed to have read and to be

thoroughly familiar with the Specifications. The failure or omission of any bidder to examine any form,

instrument, or document shall in no way relieve any Bidder from any obligation in respect to his/her Bid.

Each Bidder is requested to fill out and return the attached Title VI Information sheet as a part of

the bid package.

STORAGE OF EQUIPMENT

The Successful Bidder will be responsible for providing a storage area for materials and

equipment. City of Sevierville property or street rights-of-way shall not be used.

INSURANCE COVERAGE REQUIREMENTS

These coverage requirements apply to the Contractor and any Sub-Contractors who may perform

services on this project.

Commercial General Liability Insurance - $1,000,000 limit per occurrence for property damage

and bodily injury.

Business Automobile Liability Insurance - $1,000,000 limit per accident for property damage and

personal injury.

Workers’ Compensation and Employers’ Liability Insurance - Workers’ Compensation statutory

limits as required by Tennessee law. This policy should include Employers’ Liability coverage for

$1,000,000 per accident.

CONDITIONS FOR ALL COVERAGES

Additional Insured: The City of Sevierville, its Board of Mayor and Aldermen, officers, employees,

agents, representatives, boards, commissions, committees, and volunteers (hereinafter referred

to as Owner) are to be covered as Additional Insured respecting: liability arising out of activities

performed by or on behalf of the Contractor; products and completed operations of the

Contractor; premises owned, leased or used by the Contractor or premises on which Contractor

is performing services on behalf of the Owner. The coverage shall contain no special limitations

on the scope of protection afforded to the Owner.

Notice of Cancellation or Non-renewal: Each insurance policy required by this clause shall be

endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage

or in limits except after thirty (30) days prior written notice has been given to the Department

Head granting this bid and/or to the Risk Coordinator for the Owner.

Acceptability of Insurers: Insurance is to be placed with financially sound Tennessee admitted

insurers (Best’s rating of A or better) or approved by Owner’s Risk Coordinator. City of Sevierville

Risk Coordinator: Rebecca Nowack, phone (865) 453-5504.

Certificates of Insurance: Contractor shall furnish the Owner with certificates of insurance with

original endorsements affecting coverage required by this clause. The certificates and

endorsements for each policy are to be signed by a person authorized by that insurer to bind

coverage on its behalf. The certificates and endorsements are to be received and approved by

the Owner before work commences.

Defense, Indemnification and Hold Harmless Agreement: Contractor hereby agrees to indemnify,

defend and hold harmless the Owner from any and all loss, damage, cost, expense, liability, claims,

demands, suits, attorney's fees and judgments arising directly or indirectly from or in any manner

related to the work, project, event or other purposes in connection with the Contractor's

performance or failure to perform under the terms of this contract, regardless of the active or

passive nature of any negligence by the Owner, except as otherwise expressly stated herein.

Contractor shall not be responsible when such liability arises from the sole negligence of the

Owner. Contractor shall pay Owner for any costs incurred in enforcing this provision.

Utility Location: Contractor shall be responsible for performing utility location requirements by

calling Tennessee One-Call service and any other applicable utility services. Contractor shall be

responsible for all damage to any and all utilities.

Tennessee Drug Policy Requirements for Construction Contracts

1) The following requirement applies to all construction contract bidders having 5 or more

employees. Bidder is required to include in bid an affidavit attesting that effective no later than

bid date, bidder operates a drug-free workplace program that complies with the requirements of

Tennessee Code Annotated Section 50-9-101 through 50-9-114 OR a program at least as stringent

as the program operated by the City of Sevierville.

2) The City of Sevierville operates a drug-free workplace program that complies with the above-

referenced law. The City of Sevierville performs drug or alcohol tests at the following times: a. Job

Application b. Reasonable Suspicion c. Post-Accident d. Routine Fitness for Duty e. Follow-up f.

Random. All testing and specimen-handling procedures conform to the standards of the U.S.

Department of Transportation guidelines. A Medical Review Officer (MRO) provides medical

oversight to assure appropriate processing and accurate interpretation of the results. Failure to

submit to substance abuse testing or testing positive for prohibited drugs and/or alcohol may

result in discipline up to and including termination.

For further information on the program operated by the City of Sevierville, please call Rebecca

Nowack, Risk Coordinator, at (865) 453-5504.

TIME LIMITS FOR STARTING AND COMPLETING WORK

Non Emergent work orders will be issued by the owner once monthly. Work orders must be

satisfactorily completed, or a reasonable attempt to do so, within 30 days of receipt of work order by the

contractor. In the event damaged guardrail creates a significant hazard to the traveling public, an

Emergency Work Order will be issued by the Owner requiring mobilization and work to begin within two

(2) calendar days. Identification of Emergency Work Order locations will be at the discretion of the Owner.

Emergency Work Orders shall pay one Emergency Mobilization as listed in Schedule IV. If the beginning of

work is delayed beyond either time limit listed above, the owner has the right to seek another qualified

contractor to complete the work and any cost exceeding the bid prices shall be the responsibility of the

successful bidder. The contractor shall give the owner 24 hours notice prior to the work being

performed so that lane closures and inspection of work may be performed.

GENERAL SPECIFICATIONS

Contract will include the improvements of guardrail upon any or all City streets. Work will

consist of the placing of guardrail in accordance with Section 705 of the Tennessee Department of

Transportation Standard Specifications for Road and Bridge Construction (January 1, 2021). These

specifications may be viewed at the following website: https://www.tn.gov/tdot/tdot-construction-

division/transportation-construction-division-resources/2021-standard-specifications.html

The unit prices bid for the items listed shall include all associated costs, including but not limited

to preparation work, clean up, and traffic control in accordance with Part VI of the Manual on Uniform

Traffic Control Devices (2009) or latest edition as directed by the Owner. This manual may be viewed at

the following website: https://mutcd.fhwa.dot.gov/kno_2009r1r2r3.htm

Bids will be taken on the basis of type of guardrail installed in accordance with the attached Bid

Schedule.

SCHEDULE I SPECIFICATIONS

• “Used” material refers to contractor supplied, used guardrail.

• “Owner Furnished” material refers to material supplied by the owner, which can be supplied to

the contractor for use at 310 Robert Henderson Rd, Sevierville, TN M-F 7:00 AM – 3:30 PM EST.

Equipment is available at the site such that materials can be loaded.

• Any Used or Owner Furnished material will be required to be installed using new hardware to be

supplied by the contractor.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Guardrail Improvements

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See Also

Bid Title:	Guardrail Improvements
Category:	General Bids
Status:	Open