Ground Maintenance for Various BRCC Locations

INVITATION TO BID
Bid Number: 252605 Bid Title: Grounds Maintenance for Various Campus Locations
Bids will be accepted until April 17, 2026, at 10:00 A.M. CT
Bids Will Be Publicly Opened: April 17, 2026, at 11:00 A.M. CT
Bid Release Date: March 19, 2026
INSTRUCTION TO BIDDERS
It is the bidder's responsibility to read entire bid including contractor's license requirements.
INSTRUCTION TO BIDDERS
1. Bids will be accepted until April 17, 2026, at 10:00 a.m. Bid must be submitted to: Baton Rouge
Community College, 7515 Jefferson Highway #326, Baton Rouge, LA 70806.
Baton Rouge Community College (BRCC) will open and read aloud all timely submitted sealed bids at
its office located at Magnolia Building, Dumas Room, 201 Community College Drive, Baton Rouge, LA
70806, on April 17, 2026, at 11:00 a.m., in response to this Invitation to Bid.
2. To ensure consideration of your Bid, all Bid Packages and addenda shall be returned in an envelope or
package clearly marked with the Bid title, Bid opening date and the Bid number. All bids to be dropped
off at 7515 Jefferson Highway #326, Baton Rouge, LA 70806 on or before April 17, 2026, at 10:00 a.m.
CT. Drop off location opens at 9:00 am. DO NOT FAX OR EMAIL YOUR BID.
3. All bid prices and information shall be typed or written in ink. Any corrections, erasures, or other forms
of alteration to prices should be initialed by the Bidder.
4. Payment will be made within thirty (30) days after receipt of invoice, delivery, and authorized inspection
and acceptance, whichever occurs last. Delinquent payment penalties are mandated and governed by
Louisiana R.S. 39:1695.
5. Bids submitted are subject to provisions of the laws of the State of Louisiana including, but not limited
to, La. Title 39: 1551-1736, Chapter 17; Purchasing Rules and Regulations (Title 34 of the Louisiana
Administrative Code); Executive Orders; and the terms conditions, and specifications listed in this
solicitation.
6. Bids shall be signed by a person authorized to bind the vendor in accordance with L.R.S. 39:1594.
7. By signing this Invitation to Bid, the Bidder certifies compliance with all Instructions to Bidders, terms,
conditions, and specifications and further certifies that this Bid is made without collusion or fraud.
8. By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any
subcontractors, or principals are not suspended or debarred by the General Services Administration
(GSA) in accordance with the requirements in "Audit Requirements in Subpart F of the Office of
Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards" (Formerly OMB Circular A-133). A list of parties who have been
suspended or debarred can be viewed at www.sam.gov .
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Signature of Authorized Bidder: Company:
(Shall be signed and dated) (Typed or printed)
Name Address:
(Typed Or Printed)
City, State, Zip
Payment Terms: Telephone No.
Email Address: Fax No.
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STANDARD TERMS AND CONDITIONS
1. Bid form.
All written Bids shall be submitted on the Bid Forms provided and in accordance with the Bid package
and properly signed. Bids submitted in the following manner will not be accepted:
A. Bid Instructions and Bid Forms contain no signature indicating intent to be bound;
B. Bid filled out in pencil;
C. Bid not submitted on BRCC's standard Bid Package and Bid Form.
D. Telegraphic or facsimile bids.
2. Receipt of Bids.
Bids shall be received at the address specified in this Invitation prior to Bid opening time in order to be
considered. Entire Bid Packages shall be returned. Bidder is solely responsible for ensuring that its courier
service provider makes inside deliveries to the physical location specified. BRCC is not responsible for
any delays caused by the bidder's chosen means of bid delivery. BRCC is not responsible for late
deliveries that make use of BRCC's interoffice mail service.
3. Bid Opening.
Bidders may attend the Bid opening, but no information or opinions concerning the ultimate contract
award will be given at the Bid opening or during the evaluation process. Bids may be examined within
72 hours after Bid opening. Information pertaining to completed files may be secured by visiting the
BRCC Purchasing Department during normal working hours. Unsuccessful bidders submitting a response
to the solicitation will be provided with a copy of the tabulated results by providing a self-addressed
stamped envelope with the original bid package.
4. Withdrawal of Bids.
A bidder may only withdraw a bid within forty-eight (48) hours after a bid opening, excluding Saturdays,
Sundays and legal holidays, for good cause as for patently obvious, unintentional, and substantial
mechanical, clerical, or mathematical errors, or errors of unintentional omission of a substantial quantity
of work, labor, material or services made directly in the compilation of the bide.
5. Standards of Quality.
Any product or services bid shall conform to all applicable federal and state laws and regulations and the
specifications contained in the solicitation. Objections to the specifications or bid conditions shall be filed
in writing and received by the BRCC Purchasing Department at least five (5) days prior to the date of the
bid opening.
6. New Products.
Unless specifically called for in the Invitation, all products for purchase shall be new, never previously
used, and the current model and/or packaging. No remanufactured, demonstrated, used or irregular
product will be considered for purchase unless otherwise specified in the solicitation. The manufacturer's
standard warranty will apply unless otherwise specified in the Invitation.
7. Contract Period
The contract term will begin upon award of the contract/purchase order.
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This contract period is for twelve (12) months. Upon agreement of BRCC and the contractor, a term
contract may be extended for two (2) additional twelve-month periods at the same prices, terms and
conditions. In such cases, the total contract cannot exceed thirty-six (36) months.
8. Prices & Delivery.
Unless otherwise specified by BRCC in the Invitation, bid prices shall be complete, including
transportation prepaid by Bidder to destination and firm for acceptance for a minimum of 45 days. Prices
are to be bid on unit of measure requested, per roll, per reel, per carton, per gallon, etc., as specified in the
Invitation. If accepted, prices shall be firm for the contractual period.
Bids other than Platform Delivery F.O.B. destination may be rejected. Platform Delivery FOB Destination
means the successful bidder shall deliver and unload purchased items to the dock of the designated point
of receipt. All cartage, drayage, packaging, handling, palletizing, etc. shall be included in the Bid price.
Include a packaging list that includes the purchase order number with each shipment.
Bids may be rejected if the delivery time indicated is longer than that specified in the Invitation.
9. Taxes.
Vendor is responsible for including all applicable taxes in the Bid Price. BRCC is exempt from all state
and local sales and use taxes.
10. Award.
A purchase order or contract will be awarded to the Bidder who has provided a responsive and responsible
Bid at the most favorable Bid Price as determined by the signed Bid Form. The purchase order or contract,
faxed, mailed, or delivered to the successful bidder is the official authorization to render services.
11. All-or-None.
Bid to be awarded all-or-none basis for the base bid to the low bidder meeting the specifications. Options
are for administrative purposes only. BRCC reserves the right to reject individual line items from the
award.
12. Invoices.
Invoices shall be mailed to Baton Rouge Community College, Accounts Payable, 201 Community College
Drive, Baton Rouge, Louisiana, 70806 or forwarded by email to accountspayable@mybrcc.edu. The
invoice shall refer to the delivery ticket number, delivery date, purchase order number, quantity, unit price,
and delivery point. A separate invoice for each order delivered and accepted shall be submitted by the
contractor in duplicate. Invoices shall show the amount of any cash discount and shall be submitted on
the contractor's own invoice form. Payment will be made on the basis of the unit price as listed in the
purchase order/contract. Such price and payment will constitute full compensation for furnishing and
delivering the contract commodities or services. Invoice pricing must match bid pricing structure.
13. Purchase Order/Contract Cancellation for Cause.
BRCC has the right to cancel any contract, in accordance with its purchasing rules and regulations, for
cause, including but not limited to, the following:
(1) Failure to deliver within the time specified in the contract;
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(2) Failure of the product or service to meet specifications, conform to sample quality or to be
delivered in good condition;
(3) Misrepresentation by the contractor;
(4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with BRCC;
(5) Conflict of contract provisions with constitutional or statutory provisions of state or federal
law;
(6) Any other breach of contract.
14. Termination of the Purchase Order/Contract.
Termination for Convenience: BRCC may terminate the contract at any time by giving thirty
(30) days' written notice to the Contractor of such termination or by negotiating with the
Contractor an effective date. The Contractor shall be entitled to payment for deliverables in
progress, to the extent work has been performed satisfactorily.
Termination for Cause: The State may terminate this contract for cause based upon the failure
of the Contractor to comply with the terms and/or conditions of this contract; provided that the
State shall give the Contractor written notice specifying the Contractor's failure. If within 15 days
after receipt of such notice, the Contractor shall not have either corrected such failure and thereafter
proceeded diligently to complete such correction, then the State, may at its option, place the
Contractor in default and this contract shall terminate on the date specified in such notice. The
Contractor may exercise any rights available to it under Louisiana law to terminate for cause upon
the failure of the State to comply with the terms and conditions of this contract; provided that the
Contractor shall give the State written notice specifying the State's failure.
15. Termination for Non-Appropriation of Funds.
The continuance of the contract is contingent upon the appropriation of funds to fulfill the requirements
of the contract by legislature. If the legislature fails to appropriate sufficient monies to provide for the
continuation of the contract, or if such appropriation is reduced by the veto of the Governor or by any
means provided in the appropriations act or Title 39 of the Louisiana Revised Statutes of 1950 to prevent
the total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose,
and the effect of such reduction is to provide insufficient monies for the continuation of the contract, the
contract shall terminate on the date of the beginning of the first fiscal year for which funds are not
appropriated.
16. Default of Contractor.
Failure to deliver within the time specified in the Bid will constitute a default and may cause cancellation
of the contract. Where BRCC has determined the contractor to be in default, BRCC reserves the right to
purchase any and all products or services covered by the contract on the open market and to charge the
contractor with the cost in excess of the contract price. Until such assessed charges have been paid, no
subsequent Bid from the defaulting contractor will be considered.
17. Order of Priority.
In the event there is a conflict between the Instructions to Bidder or Standard Terms and Conditions, the
Standard Term and Conditions shall govern.
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18. Applicable Law.
All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
19. Terms and Conditions.
This solicitation contains all terms and conditions with respect to the commodities herein, any vendor
contracts, forms, terms or other materials submitted with bid may cause bid to be rejected.
20. Increase/Decrease Clause.
The quantities listed herein are estimated to be the amount needed. In the event a greater or lesser quantity
is needed, the right is reserved by BRCC to increase or decrease the amount, at the until price stated in the
contract.
21. Claims of Controversies.
Any claim or controversies arising out of this contract shall be resolved by the provisions of La. R.S.
39:1671-1673.
22. Equal Opportunity.
By submitting and signing the Bid, Bidder agrees that he will not discriminate in the rendering of services
to and/or employment of individuals because of race, religion, sex, age, national origin, handicap or
disability. Bidders shall keep informed of and comply with all Federal, State and local laws, ordinances
and regulations which affect their employees or prospective employees.
23. Non-Exclusivity Clause.
This agreement is non-exclusive and shall not in any way preclude BRCC from entering into similar
agreements and/or arrangements with other vendors, or from acquiring similar, equal or like goods and/or
services from other entities or sources including state contracts.
24. Scope of Work Inclusions.
The Contractor shall include all labor, material and equipment required to produce a completed service or
installation which is acceptable to BRCC.
Contractor shall furnish all necessary permits, licenses and certifications as may be required for the
performance of the services required.
Contractor is responsible and shall clean up and remove from any premises where the services are
performed all debris resulting from his work and shall see that BRCC's premises and items furnished are
left in good order, clean and properly installed.
25. Purpose.
The purpose of this contract is to provide the specified services. The terms and conditions of this
specification are incorporated into and an essential part of the services. The contractor shall perform all
services in a safe manner, in a manner to conform to the highest standard of good trade practices, in
accordance with applicable laws and regulations and in accordance with manufacturer's performance
specifications.
26. Insurance and Indemnity.
See Attachment B.
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27. Pre-Bid Inspections.
SEE BELOW REQUIREMENTS FOR THE MANDATORY PRE BID MEETING
MANDATORY PRE BID MEETINGS WILL BE HELD AT THE FOLLOWING LOCATIONS
ON THE DATE SPECIFIED BELOW:
Visits to each campus are on a rolling schedule and will start at 8:30 AM at Mid-City Campus.
There will be a sign-in sheet at each location. Vendors are required to attend at all locations. Any
vendor that does not attend at all locations will be disqualified.
PRE-BID SCHEDULE: WEDNESDAY, APRIL 1, 2026
MID CITY, FACILITY BUILDING, 201 COMMUNITY COLLEGE DRIVE
(Map to building #11 is shown on Exhibit B)
FRAZIER, MAIN ENTRANCE, 555 JULIA STREET
PORT ALLEN, 3233 ROSEDALE RD., PORT ALLEN, LA
NEW ROADS, 605 HOSPITAL ROAD, NEW ROADS, LA
JACKSON, 3337 HIGHWAY 10, JACKSON, LA
ACADIAN, MAIN ENTRANCE, 3250 N. ACADIAN THRUWAY E
ARDENDALE, MAIN ENTRANCE, 2115 NORTH LOBDELL
CENTRAL, MAIN ENTRANCE, 10700 HOOPER ROAD, CENTRAL, LA
Bids shall be accepted only from those bidders that attend the Mandatory Pre-Bid Meeting in their entirety.
Bidder is responsible for inspecting any site required for the services and has acquainted himself with all
of the local conditions under which the work will be performed. No additional compensation will be
granted because of unusual difficulties which may be encountered in the execution of the work or services.
Bidders are responsible for verifying measurements and number of supplies prior to submitting a bid. If
vendor finds conditions that disagree with the physical layout as described in this bid or other features of
the specifications that appear to be in error, same shall be brought to the attention of the BRCC Purchasing
Department personnel prior to bid opening.
28. BRCC Inspection.
All work and services performed under this contract shall be subject to inspection by BRCC, its staff or a
specialist designated by BRCC to ensure compliance with all terms and conditions of this contract at
BRCC's expense.
In the event services are rejected as unsatisfactory or failing to comply with all terms and conditions or
this contract, the successful Bidder shall redo the work at its sole cost and expense, or the contract may be
cancelled at the option of BRCC
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28. Bids shall be accepted only from contractors who are licensed under La. R.S. 37:2150-2163 for the
classification(s) such as
7-33 Landscaping, Grading, and Beautification
IN ACCORDANCE WITH LA R.S. 37:2163 ANY INTERESTED PERSON MAY OBJECT TO
THE CLASSIFICATION BY SENDING A CERTIFIED LETTER TO BOTH THE BOARD AND
BATON ROUGE COMMUNITY COLLEGE (BRCC). SAID OBJECTION SHALL BE
RECEIVED BY THE BOARD AND BRCC AT LEAST TEN (10) WORKING DAYS PRIOR TO
THE DATE ON WHICH BIDS ARE TO BE OPENED. THE OBJECTION SHALL STATE WITH
PARTICULARITY THE REASONS FOR THE OBJECTION.
IMPORTANT: In accordance with R.S. 37:2163A contractor's license number MUST appear on
the bid opening envelope on all projects in the amount of $50,000 or more (and 1$ or more if
hazardous materials are involved).
For any bid submitted in the amount of $50,000 or more, the contractor shall certify that he is
licensed and show his license number on the bid and bid envelope.
29. Signature Authority.
ATTENTION: R.S. 39:1594(C)(4) REQUIRES EVIDENCE OF AUTHORITY TO SIGN AND SUBMIT
BIDS TO THE STATE OF
LOUISIANA. YOU MUST INDICATE WHICH OF THE FOLLOWING APPLY TO THE SIGNER OF
THIS BID.
PLEASE CIRCLE ONE.
1. THE SIGNER OF THIS BID IS EITHER A CORPORATE OFFICER WHO IS LISTED ON THE
MOST CURRENT ANNUAL REPORT ON FILE WITH THE SECRETARY OF STATE OR A
MEMBER OF A PARTNERSHIP OR PARTNERSHIP IN COMMENDAM AS REFLECTED IN THE
MOST CURRENT PARTNERSHIP RECORDS ON FILE WITH THE SECRETARY OF STATE. A
COPY OF THE ANNUAL REPORT OR PARTNERSHIP RECORD MUST BE SUBMITTED TO THIS
OFFICE BEFORE CONTRACT AWARD.
2. THE SIGNER OF THE BID IS A REPRESENTATIVE OF THE BIDDER AUTHORIZED TO
SUBMIT THIS BID AS EVIDENCED BY DOCUMENTS SUCH AS, CORPORATE RESOLUTION,
CERTIFICATION AS TO CORPORATE PRINCIPAL, ETC. IF THIS APPLIES A COPY OF THE
RESOLUTION, CERTIFICATION, OR OTHER SUPPORTIVE DOCUMENTS SHOULD BE
ATTACHED HERETO.
3. THE BIDDER HAS FILED WITH THE SECRETARY OF STATE AN AFFIDAVIT OR
RESOLUTION OR OTHER
ACKNOWLEDGED/ AUTHENTIC DOCUMENT INDICATING THAT THE SIGNER IS
AUTHORIZED TO SUBMIT BIDS FOR PUBLIC CONTRACTS. A COPY OF THE APPLICABLE
DOCUMENT SHOULD BE SUBMITTED TO THIS OFFICE BEFORE CONTRACT AWARD.
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30. It is the Bidder's responsibility to check the LaPac website frequently for any possible addenda that may
be issued. BRCC is not responsible for Bidder's failure to download any addenda documents required to
complete the Invitation to Bid.
31. Materials & Workmanship.
It is the intent of these specifications to describe a complete system in satisfactory operating condition.
The work will be installed in accordance with all local, state and federal codes, laws and regulations,
whether called for in these specifications or not. All materials and apparatus required for the work will
be new, of the quality specified, furnished, delivered, erected, connected and finished in every detail and
will be so selected and arranged to fit properly in the building space. All work will be executed by
competent workmen and in a thorough, substantial and workmanlike manner.
31. Bidder Inquiries.
An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the bid
documents and to submit any written inquiries related thereto. Without exception, all inquiries MUST be
submitted in writing by an authorized representative of the proposer, clearly cross-referenced to the
relevant bid section. All inquiries must be received by close of business on April 7, 2026. Only those
inquiries received by the established deadline shall be considered by BRCC. Inquiries received after the
established deadline shall not be entertained.
Inquiries concerning this bid must be delivered by mail, express courier, e-mail, hand or fax to:
Desiree Brown
Assistant Director of Purchasing
201 Community College Drive
Baton Rouge, LA 70806
Fax: 225-216-8232
E-mail: brownd3@mybrcc.edu
An addendum will be issued and posted to the LAPAC website to address all viable inquiries received and
any other changes or clarifications to the bid. No negotiations, decisions or actions shall be executed by
any bidder as a result of any oral discussions with any BRCC employee or consultant. It is the bidder's
responsibility to check the LAPAC website regularly for addenda that may be issued.
32. Successful Bidder delivers to: Baton Rouge Community College
Various BRCC Locations
201 Community College Drive
Baton Rouge, Louisiana 70806
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Special Terms and Conditions
GENERAL SCOPE
Provide for a complete and satisfactory performance of grass cutting, trimming grass - shrubs - and trees,
edging, weed control, fertilizing, watering, and pest eradication as described herein. Scope of work
includes labor, tools, equipment, supervision, transportation, materials and services required to produce a
completed service or job which is acceptable to Baton Rouge Community College (BRCC) hereinafter
referred to as "the College". Failure to produce acceptable work may lead to a delay in payment of
invoices.
CONTRACT PERIOD
This contract should begin as near to May 1, 2026, as possible and shall continue for a twelve (12)
month period. At the option of the College and the acceptance of the Contractor, this contract may
be renewed for two (2) additional twelve (12) month periods at the same rates, terms, and
conditions.
SITE INVESTIGATION
A map of each campus can be found at the following link: http://www.mybrcc.edu/map/index.php It is
requested by the College that prospective bidders visit each site to review existing conditions. A thorough
understanding of the project per these specifications is imperative. Bids shall be accepted only from those
bidders that attend the Mandatory Pre-Bid Meeting in its entirety.
Bidder is responsible for inspecting any site required for the services and has acquainted himself with all
of the conditions under which the work will be performed. No additional compensation will be granted
because of unusual difficulties which may be encountered in the execution of the work or services. Bidders
are responsible for verifying measurements and number of supplies prior to submitting a bid. If vendor
finds conditions that disagree with the physical layout as described in the solicitation, or other features of
the specifications that appear to be in error, same shall be brought to the attention of BRCC Purchasing
Department during the inquiry period.
PROJECT MEETINGS
A pre-service conference shall be held between the successful bidder, their on-site representative, and the
College representative, in order to clarify and direct College policy and specific items of concern as
pertaining to the contract.
Progress meetings shall be scheduled at the discretion of the College Representative at least quarterly to
discuss progress of the maintenance to date.
A monthly report will be sent to BRCC on the 1st working day of each month listing a summary of work
done during the previous month and the work schedule for the current month for each BRCC location.
COORDINATION
By the 1st working day of each month the contractor will supply the following information to BRCC's
Facilities Department:
* Schedule of current month's work to be done
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