Grocery

REQUEST FOR PROPOSAL (RFP)
RFP 1008-26 Grocery
Proposal Deadline: Date Sent: April 7, 2026
Open: April 20, 2026
Closes: May 12, 2025
Time: 10:00P.M
Star Center
Nutrition & Dining Services
212 Porter Pike
Bowling Green, Kentucky 42103
Proposal Submission Contact: Melissa Smith, NDS Office Specialist
Phone: 270-904-8930
Email: melissa.smith@warren.kyschools.us
*Reference proposal title in subject line of all emails
*Proposals must be emailed to: melissa.smith@warren.kyschools.us in excel format only. No PDF's, no handwritten
copies. Please use the excel sheet to submit your quotes. This is for the efficiency to review the bids/quotes.
Notice is hereby given that the Nutrition & Dining Services Department of the Warren County Board of Education of Bowling Green,
Kentucky (herein after called the Board of Education) will receive sealed proposals for RFP 1008-26 Grocery FOR THE 2026-2027
SCHOOL YEAR, up to the hour of 10:00 PM CST on May 12, 2026 at the STAR Center, located 212 Porter Pike Bowling Green,
Kentucky 42103.
You are invited to submit a sealed proposal, subject to the terms, conditions, instructions, and specifications of this solicitation. Please
read the instructions and specifications carefully. Failure to comply with these instructions may disqualify your proposal.
Any Proposer who wishes their bid to be considered is responsible for making certain that the proposal is received by the Nutrition &
Dining Services at the Central Office (by mail or email-both listed above) by the proper time. No oral, telegraphic, facsimile, or
telephonic proposals or modifications will be considered. Proposals received after the scheduled Submission Deadline will be returned
unopened. It is the responsibility of the Proposer to see that any proposal submitted shall have sufficient time to be received by
Nutrition & Dining Services before the Submission Deadline. Late proposals will be returned to the Proposer unopened. The receiving
time in the Nutrition & Dining Services Office will be the governing time for acceptability of proposals. Proposals must bear original
signatures and figures.
Specifications:
Copies of this solicitation and proposal acceptances may be obtained by the Nutrition & Dining Services Office at 212 Porter Pike
Bowling Green, Kentucky, between 8:00 a.m. and 4:00 p.m., Monday through Friday, or via email to the proposal submission contact
indicated above, prior to the time and date specified for proposal deadline.
It is anticipated that this RFP 1007-26 will have multiple winners. This RFP is not winner (Vendor) take all.
Please be aware that, according to the terms of this contract and with the approval of the Warren County Board of Education,
amendments may be made as necessary by the Director of Nutrition for WCPS to address the needs of the Nutrition & Dining
Program
Period of Contract:
This Agreement shall be for the period July 1, 2026 through June 30, 2027.

TABLE OF CONTENTS
SECTION 1: INSTRUCTIONS FOR SUBMITTING A PROPOSAL 3
SECTION 2: EVALUATION 4
SECTION 3: SPECIFICATIONS FOR SERVICE 4
SECTION 4: GENERAL TERMS AND CONDITIONS 6
PROPOSAL RESPONSE COVER SHEET 10
CERTIFICATION OF COMPLIANCE WITH SPECIFICATIONS 11
CONFLICT OF INTEREST 12
"PROHIBITION AGAINST CONFLICTS OF INTEREST, GRATUITIES, AND KICKBACKS 13
KENTUCKY DEPARTMENT OF EDUCATION NON-COLLUSION AFFIDAVIT 14
PRICING BID FORM 15
ATTACHMENT A 16
ATTACHMENT B 17

SECTION 1: Instructions for Submitting a Proposal
1. PRE-PROPOSAL INFORMATION AND QUESTIONS:
In preparing proposals, Proposers are advised to rely ONLY upon the contents of this RFP and accompanying
documents and any written clarifications or addendums issued by the Board of Education. If a Proposer finds a
discrepancy, error, or omission in the RFP package, or requires any written addendum thereto, the Proposer is
requested to notify the Proposal Submission contact noted on the cover of this RFP, so that written clarification
may be sent to all prospective Proposers. The Board of Education is not responsible for any oral instructions. All
questions must be submitted in writing to the Proposal Submission contact on or before May 4, 2026. No contact
regarding this document with other Board of Education employees is permitted.
2. SOLICITATION MODIFICATIONS/CLARIFICATIONS:
Clarifications, modifications, or amendments may be made to this solicitation at the discretion of the Board of
Education. Any and all modifications issued by The Board of Education will be emailed to all parties that have
requested a copy of this RFP. Copies of any issued modifications may also be obtained by contacting the
Proposal Submission contact noted on the cover of this RFP. It is the responsibility of the Proposer to obtain the
available modifications and acknowledge any issued modifications on the Proposal Form for this solicitation, and
further submit the Form as part of the required submittal documents for this solicitation. If any changes are made
to this solicitation document by any party other than the Board of Education, the original document in the Board of
Education's files takes precedence.
PROPOSAL SUBMISSION:
3.
a) Proposals must be submitted in excel format & marked "RFP 1008-26: Grocery. NUTRITION & DINING.
b) PROPOSAL FORMAT
The Board is not liable for any costs incurred by Proposers before entering into a formal contract. Costs of
developing the proposals or any other such expenses incurred by the Proposer in responding to the RFP, are
entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the Board.
c) DOCUMENTS TO BE RETURNED:
Upon submittal vendor shall include the following in this order:
Cover Sheet
Signed Certification of Compliance with Specifications
Conflict of Interest Statement
Gratuities and Kickbacks Form
Non-Collusion Affidavit
Pricing Form
Completed Specs Document
Submit one (1) signed original proposal.
d) THE SUBMISSION DEADLINE IS May 12, 2026 by 10:00am,
Proposals received after the deadline will automatically prevent the reading of your proposal and will be
returned unopened. We do not accept FAX proposals. The Board of Education cannot assume the
responsibility for any delay as a result of failure of the mails to deliver proposals on time. The opening and
reading of a proposal does not constitute The Board of Education's acceptance of the Proposer as a
responsible and responsive Proposer.
e) Proposals must be delivered/emailed to: melissa.smith@warren.kyschools.us in excel format only. No
PDF's or handwritten copies. For specs and excel sheet please email Melissa Smith.

SECTION 2: Evaluation
EVALUATION CRITERIA
The Purchasing Administrator will first evaluate proposals as being responsive or non-responsive based upon the
specifications provided. Second, he/she will evaluate proposals based on the information provided in the vendor's
proposal, and any other information requested in the evaluation process. The criteria for meeting the competitive range
(and points for each) will determine the highest evaluated proposal.
1. Total Pricing strategy (price to include delivery and installation as needed). 50%
2. Vendor's pricing of services. 30%
3. Vendor's past performance with Warren County Schools 20%
District or organization of comparable size.
Discussions may, at the Board of Education's sole option, be conducted with responsible Proposers who submit proposals
determined to be reasonably susceptible of being selected for an award. Discussions may be for the purpose of
clarification to assure full understanding of, and responsiveness to, the solicitation requirements. If discussions pertaining
to the revision of the specifications are held with any potential offeror, all other potential offerors shall be afforded an
opportunity to take part in such discussions. In conducting discussions, the Board of Education will not disclose information
derived from proposals submitted by competing Proposers. A request Proposal based on revised specifications shall be
issued as promptly as possible. Revisions may be requested before award for obtaining best and final proposals.
Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of
proposals.
SECTION 3: Specifications for Service
SCOPE OF SERVICES AND REQUIREMENTS
Proposals must be submitted in strict accordance with the specifications contained herein for each item.
Vendor shall indicate in the proposal schedule for each lot against which a proposal is submitted, the brand or trade
name by which the product offered is identified, and the packer of such product.
In the event of an award, deliveries must be identified by brand or trade name as submitted by the vendor in the
proposal schedule, unless otherwise specifically approved or authorized.
Deliveries should be made at the agreed upon time and date and must be made directly to the specified school.
Deliveries shall be made of the item or items in the quantity specified by the ordering school(s).
The contractor will be responsible for the delivery of material in first-class condition at the point of delivery and in
accordance with good commercial practice.
All products shall be in good condition at the time of delivery.
All products delivered shall be in compliance with all applicable provisions of the Federal Occupational Safety and
Health Act (OSHA) in effect at the time of delivery.
Material Specifications:
Bidder shall indicate in the proposal schedule for each lot against which a proposal is submitted, the brand or trade name
by which the product offered is identified. The bidder shall indicate the packer of such product. In the event of an award,
deliveries must be identified by brand or trade name as submitted by the bidder in the proposal schedule, unless otherwise
specifically approved or authorized.

SECTION 4: General Terms and Conditions
ACCEPTANCE OF PROPOSALS
The Board of Education reserves the right to accept any proposal, to reject any or all proposals, to waive any irregularities or informalities in
proposals received where such acceptance, rejection or waiver is considered to be in its best interest. The Board of Education, as one criterion,
also reserves the right to reject any proposal where evidence or information submitted by the Proposer does not provide satisfactory proof that
the proposer is qualified to carry out the details of the contract.
ADDENDUMS
Clarifications, modifications, or amendments may be made to this solicitation at the discretion of the Board of Education. Any and all
addendums issued by the Board of Education will be mailed to all parties that have requested a copy of this Solicitation. Copies of any issued
addendums or modifications may also be obtained by contacting the Proposal Submission contact noted on the cover of this Solicitation. It is
the responsibility of the Proposer to obtain any available addendums and acknowledge any issued addendums on the Proposal Form for this
solicitation, and further submit the Form as part of the required submittal documents for this solicitation. If any changes are made to this
solicitation document by any party other than the Board of Education, the original document in the Board of Education's files takes precedence.
AGREEMENT TO TERMS AND CONDITIONS
Submission of a signed proposal will be interpreted to mean the Proposer has agreed to all the terms and conditions set forth in the pages of
this solicitation unless otherwise indicated.
AUTHORITY OF THE AGENCY
Subject to the power and authority of the Warren County Board of Education as provided by law in this contract, the Warren County Board of
Education shall in all cases determine the quantity, quality, and acceptability of the work, materials, and supplies for which payment is to be
made under this contract. The Board of Education shall decide questions that may arise relative to the fulfillment of the contract or the
obligations of the Successful Proposer.
AWARDING OF CONTRACT(S)
The Board of Education intends to award a single contract to the Proposer who is the most responsive and responsible Proposer receiving the
highest score from the evaluation process. Contracts may be awarded, in the judgment of the Board of Education, on the basis of initial offer to
the vendor who is determined to be the most responsive and responsible, and whose proposal is evaluated with the highest score, and where
the proposal meets all specifications, terms and conditions, and subject to all other provisions of this request for proposal, on a per item basis,
or on a total basis; whichever is deemed to be in the best interest of the board of education.
Discussions may, at the Board of Education's sole option, be conducted with responsible Proposers who submit proposals determined to be
reasonably susceptible of being selected for an award. Discussions may be for the purpose of clarification to assure full understanding of, and
responsiveness to, the solicitation requirements. If discussions pertaining to the revision of the specifications are held with any potential offeror,
all other potential offerors shall be afforded an opportunity to take part in such discussions. In conducting discussions, the Board of Education
will not disclose information derived from proposals submitted by competing Proposers. A request Proposal based on revised specifications
shall be issued as promptly as possible. Revisions may be requested before award for obtaining best and final proposals. Proposers shall be
accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals.
(1) Notification of Award: The Proposer to whom the award is made will be notified at the earliest possible date. Actual acceptance
of the proposal by the Board of Education will be provided by written notice sent to the Proposer at the address designated in the
proposal. Tabulations will be made by the Purchasing Department and each qualified vendor will be mailed a formal tabulation after
the Board of Education has taken official action. The Board of Education meetings are normally held on the third Thursday of each
month.
BASIS FOR PRICE QUOTATION
Unit prices quoted in response to this invitation shall be firm prices during the life of the contract, and are not subject to change due to changing
market conditions. Federal excise taxes of Kentucky sales and use taxes are not applicable to any purchase made for use by the Board of
Education. Bids should not include any such taxes. Exemption certificates will be furnished as required. This district's Kentucky sales and use
tax number is B367.
BILLING
The following terms shall be made a part of all transactions where invoices are involved with the Board of Education. Invoices to the Board of
Education shall include all applicable information including but not limited to, cost for labor, materials, quantities, delivery charges, equipment
rental, trade discounts, totals, overhead, and profit in order that the intent of the invoice is very clear. All invoices must show the board of
education's purchase order number, date of delivery, and name of location and list of items or service delivered by item name.
It is imperative that invoices be submitted to the Board of Education in a timely manner. Therefore, invoices shall be submitted to the Board of
Education no later than 60 days after the services have been performed, the products have been delivered, and/or items have been installed,
unless special permission is granted by the Board of Education.

BUY AMERICAN
The Buy American Act is a government program that regulates which products schools can purchase based on domestic status of these products
and applies a price preference to Federal government agency purchases of domestic goods and materials. To qualify as a domestic product, it
must be manufactured in the USA, and the cost of domestic components must not exceed 50% of the cost of all components. Buy American
products contain at least 51% of raw materials (by cost) that are sourced from the USA, AND all processing takes place in the USA; 100%
domestic products are raw materials that are sourced from USA, AND all processing takes place in the USA. Exempt products are certain raw
materials that are based on the high cost and difficulty of producing or growing them in the USA. A list can be found online at Buy American
. Due to international agreements, raw materials originating from certain countries are not restricted by the Buy American Act. All processing of
raw materials must still occur in the USA. It is the intent of Warren County Schools to adhere to the "BUY AMERICAN ACT." Please bid only
items that are Buy American or 100% domestic. If exempt or from a qualifying country, please provide documentation. Where applicable, please
quote both Buy American price and the alternative, non-domestic price.
COOPERATION BETWEEN CONTRACTORS:
The Board of Education reserves the rights to contract for and perform other or additional work on or near the work covered by these
specifications. When separate contracts are let within the limits of any one project, each Contractor shall conduct his work so as not to interfere
with or hinder the progress or completion of the work being performed by other Contractors. Contractors working on the same project shall
cooperate with each other as directed. Each Contractor involved shall assume all liability, financial or otherwise, in connection with his contract
and shall protect and save harmless The Board of Education from any and all damages or claims that may arise because of inconvenience,
delays, or loss experienced by him because of the presence and operations of other Contractors working within the limits of the same project.
DOCUMENTS
Each proposal must be in a separate sealed envelope with the proposal name appearing in the lower left- hand corner of the envelope and the
vendor's name clearly marked in the top left-hand corner of the envelope. The documents that must be returned by the Submittal Deadline are
outlined in Section 1 herein. Failure to completely execute and submit the required documents by the Submittal Deadline may render a
proposal non-responsive and rejected without further evaluation.
Proposals received after the deadline will automatically prevent the reading of your proposal and will be returned unopened. We do not accept
FAX proposals. The Board of Education cannot assume the responsibility for any delay as a result of failure of the mails to deliver proposals on
time. The opening and reading of a proposal does not constitute The Board of Education's acceptance of the Proposer as a responsible and
responsive Proposer.
All regular proposals must be submitted in accordance with specifications as described herein. The submission of a proposal certifies that the
product meets any and all specifications, except as noted on such form.
(1) Signatures: Proposals must be signed by an authorized official of the Proposer. Each signature represents a binding
commitment upon the Proposer to provide the goods and/or services offered to the Warren County Board of Education if
the Proposer is determined to be the most responsive and responsible Proposer.
(2) No Response: Businesses that fail to respond to solicitations or notices of availability on two (2) consecutive occasions of
similar items shall be removed from the applicable vendor mailing list.
(3) Corrections: No penciled information will be permitted. Mistakes are to be crossed out and corrections inserted adjacent
thereto and initiated by the person signing the proposal. Also, corrections made with correction tape or fluids are to be
initiated.
(4) Errors: No Proposal can be corrected or altered or signed after being opened. The Board of Education will not be
responsible for errors or omissions on the part of vendors in making up their proposals. Any proposals received unsigned
will be rejected.
(a) Clerical errors or irregularities are subject to correction only with concurrence with the Purchasing Agent. Unit prices
should be listed, extended, and totaled. Should errors exist in the extended price, the unit price will prevail.
(5) Clarifications: For any clarification relative to this Solicitation, contact Melissa Smith, NDS Office Specialist, Warren
County Board of Education, 212 Porter Pike Bowling Green, Kentucky 42103;
email: melissa.smith@warren.kyschools.us.
EXCLUSIVITY
The school district agrees to use the designated contract supplier(s) as an exclusive source for the various items and services as listed herein as
well as for comparable substitutes and supplemental items. The only anticipated exceptions might be in time of emergency. Definition of
comparable substitutes is in the sole discretion of Warren County Public Schools Nutrition & Dining Services.
EXCUSE FOR NON-PERFORMANCE
The successful vendor(s) shall be excused from performing hereunder during the time and to the extent that they are prevented from obtaining,
delivering or performing in the customary way because of fire, strike, partial or total interruption of, loss or shortage of transportation facilities,
lockout, commandeering of raw materials, products, plants or facilities by the government when satisfactory evidence thereof is presented to
the other party, providing it is satisfactorily established that the non-performance is not due to the fault or negligence of the party not
performing.
FORMATION OF CONTRACT
The Proposer's signed proposal and the Board of Education's written acceptance shall constitute a binding contract, according to the Terms

and Conditions and Specifications set forth in this Solicitation to provide financial services as requested. The Board of Education reserves the
right to negotiate final contract terms with any Proposer selected. The contract between parties will consist of the RFP together with any
modifications thereto, the awarded Proposer's proposal, and all modifications and clarifications that are submitted at the request of the Board of
Education during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the
documents shall control in the following order of precedence: the final executed contract, the RFP, any modifications and clarifications to the
awarded Proposer's proposal, and the awarded Proposer's proposal.
FORUM SELECTION
This contract shall be in accordance with the laws of the State of Kentucky. Parties further stipulate that this contract was entered in the County
of Warren, and the state of Kentucky is the only appropriate forum for any litigation resulting from breach hereof or any questions arising here
from.
HOLD HARMLESS:
Successful Contractor agrees to indemnify, defend, and hold harmless the Board of Education, it's governing body, officers, employees, and
insurance carriers, individually and collectively, from all losses, claims, suits demands, expenses, subrogation, attorney's fees, or actions of any
kind in nature resulting from personal injury to any person (including bodily injury and death), or damage to any property, arising or alleged to
have arisen out of Contractor's negligent acts, errors, omissions, or performance of the work to be performed under the terms of the contract if
awarded.
IMPLEMENTATION OF CLEAN AIR ACT
By signing this bid, the bidder will be deemed to have stipulated as follows: That any facility to be utilized in the performance of this contract,
unless such contract is exempt under the Clean Air Act, as amended (42 U.S.C. 1857 et seq., as by Pub. L. 91-604), Executive order 11738, and
regulations in implementation thereof (40 CFR part 15), is not listed on the U.S. Environmental Protection Agency (EPA) List of Violating Facilities
pursuant to 40 CFR 15.20.
INSURANCE REQUIREMENTS
Successful Proposer shall carry and maintain professional liability insurance in addition to insurance to protect itself from claims under
Workman's Compensation Act, for claims for damages because of structural damage, or bodily injury, including death, to their employees or
third parties, and for other liability normally covered by such insurance, and shall furnish evidence of such insurance to the Board of Education.
In addition, a successful Proposer shall attempt to maintain continuous professional liability coverage for the project/services period, and for a
period of two years following completion of the project/services, if such coverage is reasonably available at commercially affordable premiums.
For this purpose of this Agreement, "reasonably available" and "commercially affordable", shall mean that more than half the Proposers
practicing in the State are able to obtain such coverage.
K.O.S.H.A. STANDARDS AND HAZARD COMMUNICATION STANDARD 1910.1200
If applicable, all materials and services must meet or exceed K.O.S.H.A. (Kentucky Occupational & Safety Health Act) Standards and must
comply with the Hazard Communications Standard 1910.1200 of the Occupational Safety & Health Administration.
LOBBYING
Contractors that apply or bid for an award exceeding $100,000 must file the required certification pursuant to Byrd Anti-Lobbying Amendment (31
U.S.C. 1352).
MODEL PROCUREMENT REGULATIONS
The Model Procurement Regulations adopted by the Board of Education shall be deemed incorporated by reference in these specifications as
though quoted fully herein. In the event of any conflict between this solicitation and the Model Procurement Regulations, the Regulations shall
control.
NAMES
The terms successful proposer, firm, supplier, vendor and Proposer may be used interchangeably in the solicitation and refer exclusively to the
person, company, or corporation with whom the agency enters a contract as a result of this solicitation.
NON-DISCRIMINATION
During the performance of this Contract, the Seller agrees as follows:
(1) The Seller shall not discriminate against any employee, applicant or subcontractor because of age, color, creed,
handicap condition, marital or parental status, national origin, race, sex, veteran status, or political opinion or affiliation.
The Seller shall take affirmative action to ensure that applicants are employed, and that employees are treated during
employment without regard to their age, color, creed, handicap condition, marital or parental status, national origin, race,
sex, veteran status, or political opinion or affiliation. Such action shall include, although not limited to, the following:
Employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship. The Seller agrees to post in
conspicuous places notices setting forth the provisions of this Equal Opportunity clause.
(2) The Seller shall in all solicitations and/or advertisements for employees, placed by or on behalf of the Seller, shall state
that all qualified applicants shall receive consideration for employment without regard to age, color, creed, handicap
condition, marital or parental status, national origin, race, sex, veteran status, or political opinion or affiliation.
(3) The Seller shall cause any subcontractor engaged to perform any services required by this
Contract to include this Equal Opportunity clause in all solicitations, advertisement and employment
practices it shall perform.

Notice of Preference for Kentucky Residents
A public purpose of the Commonwealth is served by providing preference to Kentucky residents in contracts by public agencies and
providing preference to Kentucky residents equalizes the competition with other states that provide preference to their residents.
As used in this provision, "Contract" means any agreement of a public agency, including grants and orders, for the purchase or
disposal of supplies, services, construction, or any other item; and "Public agency" has the same meaning as in KRS 61.805.
Prior to a contract being awarded to the lowest responsible and responsive bidder on a contract by a public agency, a resident
bidder of the Commonwealth shall be given a preference against a nonresident bidder registered in any state that gives or requires
a preference to bidders from that state. The preference shall be equal to the preference given or required by the state of the
nonresident bidder.
As used in this provision, a resident bidder is an individual, partnership, association, corporation, or other business entity that, on the
date the contract is first advertised or announced as available for bidding: (a) is authorized to transact business in the
Commonwealth; and (b) has for one (1) year prior to and through the date of the advertisement, filed Kentucky corporate income
taxes, made payments to the Kentucky unemployment insurance fund established in KRS 341.490, and maintained a Kentucky
workers' compensation policy in effect.
A nonresident bidder is an individual, partnership, association, corporation, or other business entity that does not meet the
requirements of subsection (2) of this section.
If a procurement determination results in a tie between a resident bidder and a nonresident bidder, preference shall be given to the
resident bidder.
This section shall apply to all contracts funded or controlled in whole or in part by a public agency.
The Finance and Administration Cabinet shall maintain a list of states that give to or require a preference for their own resident
bidders, including details of the preference given to such bidders to be used by public agencies in determining resident bidder
preferences. The cabinet shall also promulgate administrative regulations in accordance with KRS Chapter 13A establishing the
procedure by which the preferences required by this section shall be given.
The preference for resident bidders shall not be given if the preference conflicts with federal law.
OR EQUAL CLAUSE
Whenever, in any of the contract documents, an article, materials, or equipment is described by use of a proprietary product or by using the
name of a manufacturer or vendor, the term "or equal", if not inserted, is implied.
The use of a specific article or manufacturer's name shall be construed as indicating the type of equipment, design, general construction,
quality, and finish. Such use shall not be construed as limiting or excluding any manufacturer's product of comparable quality, design, and
efficiency.
PAYMENT TERMS
All payments will be made from original invoices only and require approval by the Warren County Board of Education prior to disbursement.
The Board meets regularly on the second Thursday of each month. Net terms are 60 days from receipt of invoice. Failure to accept these terms
will affect a vendor's eligibility under this proposal.
PENALTIES
In case of default by the vendor, The Board of Education may procure the articles or services from other sources and may deduct
from any unpaid balance due the vendor the amount of the excess cost so paid, and the price paid shall be considered the prevailing
market price at the time such purchase is made.
PERFORMANCE BOND
The Board of Education reserves the right to determine the ability of any bidder to perform the work, and any bidder shall, upon
request, furnish such information as may be necessary to determine such ability, including performance bond, if requested.
PRICES
All prices quoted by the various bidders must be firm until the unit is confirmed operational. Only one line item per bid will be permissible.
Bidders are instructed to bid only one price per line item which meets the specified requirements. Bidding of multiple items or multiple prices will
disqualify your bid.
All bid prices shall include delivery, installation, assembly, setup, and removal of debris. Waste containers may not be available on the jobsite
and successful bidder shall be responsible for dunnage removal.
All prices and quotations must be in ink or typewritten. No pencil figures will be permitted. Mistakes are to be crossed out and corrections
inserted adjacent thereto and initiated by the person signing the bid. Corrections made with correction tape or fluids are not permitted. Quote on
each item separately. Prices must be stated in units specified herein.
Bids that have clerical errors or irregularities are subject to correction only with concurrence with the Purchasing Administrator. Unit prices
should be listed, extended, and totaled. Should errors exist in the extended price, the unit price will prevail.

QUANTITIES
The quantities listed herein cannot be guaranteed; however, the staff anticipates purchasing the minimum quantities listed. The Board of
Education reserves the right to adjust due to pricing and/or changes in needs and/or available funding.
RESULTS
Tabulations will be made by the Purchasing Department and each qualified proposer will be emailed a formal tabulation after the Board of
Education has taken official action. The Board of Education meetings are normally held on the second Thursday of each month. Proposers are
requested not to call the Purchasing Office for a tabulation of the proposals before the Board has taken official action.
RIGHTS RESERVED BY AGENCY
Severability. If any provision or any portion of any provision, of any contract resulting from this proposal shall be held invalid, illegal, or
unenforceable, the remaining provisions or portions of any provisions shall be valid and enforceable to the extent possible.
SELL OR ASSIGN
The successful proposer shall not have the right to sell, assign, or transfer, any rights or duties under this contract without the specific written
consent of the Board of Education.
SPECIFICATIONS
Specifications are attached and are a part of this proposal. All services furnished must be in conformity with the specifications and will be
subject to approval of the Purchasing Agent. The Board of Education reserves the right to waive compliance of any services with any particular
specification where such waiver is considered to be in its best interest, including but not limited to cases where such waiver is necessary due to
technical errors or inconsistencies in the preparation of such specifications.
SUSPENSION AND DISBARMENT
a. Standard. Non-Federal entities and contractors are subject to the debarment and suspension regulations implementing Executive Order 12549,
Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of
Homeland Security's regulations at 2 C.F.R. Part 3000 (Non-procurement Debarment and Suspension). b. Applicability. This requirement applies
to all FEMA grant and cooperative agreement programs. c. Requirements. i. These regulations restrict awards, subawards, and contracts with
certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and
activities. See 2 C.F.R. Part 200, Appendix II(H); and 2 C.F.R. 200.213. A contract award must not be made to parties listed in the SAM
Exclusions. SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended,
or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
SAM exclusions can be accessed at www.sam.gov. See 2 C.F.R. 180.530. ii. In general, an "excluded" party cannot receive a federal grant
award or a contract within the meaning of a "covered transaction," to include subawards and subcontracts. This includes parties that receive
Federal funding indirectly, such as contractors to recipients and subrecipients. The key to the exclusion is whether there is a "covered transaction,"
which is any non-procurement transaction (unless excepted) at either a "primary" or "secondary" tier. Although "covered transactions" do not
include contracts awarded by the Federal Government for purposes of the non-procurement common rule and DHS's implementing regulations, it
does include some contracts awarded by recipients and subrecipients. iii. Specifically, a covered transaction includes the following contracts for
goods or services: 1. The contract is awarded by a recipient or subrecipient in the amount of at least $25,000. 2. The contract requires the
approval of FEMA, regardless of amount. 3. The contract is for federally required audit services. 4. A subcontract is also a covered transaction if it
is awarded by the contractor of a recipient or subrecipient and requires either the approval of FEMA or is more than $25,000. The following
provides a debarment and suspension clause. It incorporates an optional method of verifying that contractors are not excluded or disqualified.
TAXES
The Federal Excise Tax and the Kentucky Sales and Use Tax are not to be imposed as The Board of Education will furnish the successful
bidder with proper tax exemption certificates upon request.
TERMINATION:
The Board of Education may cancel any contract resulting from this solicitation WITHOUT CAUSE upon thirty - (30) days written notice and
WITH CAUSE upon seven - (7) days written notice to the Contractor. CAUSE may be but is not limited to, failure of Contractor to deliver the
goods or perform the work as specified or within the time specified. The Contractor may not cancel this contract without prior written consent of
the Purchasing Agent.
TERMS OF THE OFFER
The Board of Education's acceptance of Proposer's offer will be limited to the terms herein unless otherwise expressly agreed in writing by the
Agency. Proposals offering terms other than those shown herein may be declared non-responsive and may not be considered.
WITHDRAWAL
Proposers' authorized representatives may withdraw proposals only by written request received by the Purchasing Agent before the Proposal
Submittal Deadline. At no time may the successful Proposer(s) withdraw his proposal.

PROPOSAL RESPONSE COVER SHEET
RFP 1008-26 Grocery
To: STAR Center
Nutrition & Dining Services
212 Porter Pike
Bowling Green, Kentucky 42103
melissa.smith@warren.kyschools.us
The undersigned, having carefully read and considered the Request for Proposal to provide PAPER & DISPOSABLE
PRODUCTS for the Warren County school system, does hereby offer to perform such services on behalf of The
Board of Education, in the manner described and subject to the terms and conditions set forth in the attached bid.
Company Name:
Mark Appropriately:
Doing business as: [ ] an individual [ ] a partnership [ ] a corporation [ ] a limited liability company,
duly organized under the laws of the State of .
BY: __________________________________ _________________________________
(Signature of authorized representative) (Please Print or Type Name)
OFFICIAL TITLE:
PRINCIPAL OFFICE INFORMATION:
Address
______________________________________________________________________________________
Telephone: FAX:
Email Address: