Greenville Chip Seal Project City of Greenville

PROJECT MANUAL
FOR
GREENVILLE CHIP SEALING PROJECT
411 S. LAFAYETTE STREET
GREENVILLE, MI 48838
CITY OF GREENVILLE
MONTCALM COUNTY, MICHIGAN
September 15, 2026
Project Number: 401-446-976.800
PREPARED BY:
CITY OF GREENVILLE
ENGINEERING DEPARTMENT
411 S. LAFAYETTE
GREENVILLE, MICHIGAN 48838
(616) 754-5645
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ADVERTISEMENT FOR BIDS
2026 GREENVILLE CHIP SEALING PROJECT
The City of Greenville will receive sealed bids for chip and fog sealing work on three City of Greenville major
streets. The Project will include approximately 3.1 miles of double chip and 0.9 miles of single chip. The
project is to include pavement markings and traffic control devices. The project is locally funded and the
schedule is variable.
Bids will be received at the office of the City Clerk, 411 S. Lafayette, Greenville, Michigan until Tuesday,
September 29, 2026 at 2:00 p.m. All bids will be opened and publicly read at that time in the City Hall
Conference Room.
This Advertisement and Instruction for Bidders have been posted in the following locations:
Greenville City Hall, 411 S. Lafayette, Greenville, Michigan 48838
City of Greenville Website Bid Posting at: http://greenvillemi.org/bids-rfps/
Builders Exchange website at: https://home.grbx.com/
Construction Association of Michigan website at: https://buildwithcam.com/
Construct Connect website at: https://www.constructconnect.com/
The Contract Documents may be examined at the following location: Greenville City Hall, 411 S.
Lafayette, Greenville, Michigan 48838
Copies of the Contract Documents may be obtained on request from dhinken@greenvillemi.org at no
cost to the Bidder.
Kristina Brott
Greenville City Clerk
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GREENVILLE CHIP SEALING PROJECT
CITY OF GREENVILLE
MONTCALM COUNTY, MICHIGAN
PROJECT MANUAL INDEX
ADVERTISEMENT FOR BIDS 2
PROJECT MANUAL INDEX 3
INSTRUCTIONS TO BIDDERS 4 - 8
Scope of Work
Questions from Bidders
Bidders Investigation
Bidder Experience and Qualification
Bids
Electronic or Alternate Forms of Bidding Not Allowed
Bid Envelope Labelling
Bid Bond
Bidder References
Bid Review Process
Rights Reserved by the City
Bid Rejection Appeal
Contractor Execution of Contract
Performance and Payment Bonds
Insurance
Notice to Proceed
Contract Time
Maintaining Access to Residents
P.A. 517 Compliance, Certification of No Iran Linked Business
Additive Alternate
BID FORM 9 - 12
REFERENCES 13 - 14
ATTACHMENT A - GENERAL CONDITIONS 15 - 19
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INSTRUCTIONS TO BIDDERS
SCOPE OF WORK:
Greenville West Drive from M-57 to M91 is 2.3 miles of curbed street with varying width from 36 feet to
46 feet with 3 to 4 lanes. This is to receive a double chip seal and fog seal. Work shall progress with
traffic shifts to maintain at least a 10-foot lane in each direction. Pavement markings shall be included as
shown on the Plans.
Hillcrest Street from M57 to Greenville West Drive is 0.8 miles of curbed street with varying width from
34 feet to 41 feet with a stretch of 50 feet with a parking lane along Greenville High School. This is to
receive a double chip seal and fog seal. Work shall progress with traffic shifts to maintain at least a
10-foot lane in each direction. Pavement markings shall be included as shown on the Plans. Work hours
are restricted to 8 am to 2 pm, and after 3 pm on school days. There is a separate project to repair the
Hillcrest / Chase intersection that may need coordination of schedule.
Clay Street from Fairplains to State Street, excepting M57, is 0.9 miles of curbed, 30-foot-wide street.
This is to receive a single chip seal and fog seal. Work can progress full width with appropriate advance
warning signage. Pavement markings shall be included as shown on the Plans.
The chip and fog seal shall be placed uniformly across the entire width of the existing pavement. All
requirements of Section 505, 902 and 904 of the MDOT 2020 Standard Specifications for Construction
for the Pay Item, "Seal, Single Chip", "Seal, Double Chip" and "Seal, Fog" shall apply for the work.
The specification is available on-line at:
https://www.michigan.gov/mdot/business/construction/mdot-standard-specifications-and-reference-pub
lications
QUESTIONS FROM BIDDERS:
All questions from BIDDERS, regarding any part of the Plans or Project Manual, shall be directed in
writing to:
Doug Hinken,City Engineer dhinken@greenvillemi.org
Answers to questions will be provided in writing through addenda and/ or
posted on the City of Greenville Webpage at www.greenvillemi.org. They will
also be sent directly to those BIDDERS who have made their intention to bid
known by email notification to the Public Services Director, by the BIDDER.
BIDDER'S INVESTIGATION:
Prior to submission of the BID, all BIDDERS shall make, and shall be deemed to have made a careful
examination of the site or sites, the Scope of Work, and the Project Manual included herewith. Each
BIDDER is responsible for inspecting the site and for reading the CONTRACT DOCUMENTS to
become thoroughly familiar with the Scope of the Work. The failure or omission of any BIDDER to do
any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID.
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Instructions to Bidders
GREENVILLE CHIP SEALING
Bid Date: September 29, 2026, 2:00 p.m.
Page 2 of 5
BIDDERS must satisfy themselves of the accuracy of the estimated quantities in BID Schedule by
examination of the site and a review of the drawings and Project Manual; including ADDENDA. After
BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning
the quantities or nature of the WORK to be supplied.
BIDDER EXPERIENCE AND QUALIFICATIONS
It is the intention of the OWNER to award these Contracts to the lowest responsive and responsible
BIDDER, and reserves the right to reject any and all bids, or postpone the bid due date, for sound,
documentable business reasons. A responsive and responsible BIDDER is one who has indicated their
intention to BID; has completely filled in the appropriate forms and other documents required; and has
otherwise demonstrated a good-faith effort to submit a complete bid. The OWNER reserves the right to
waive any minor irregularities or informalities in the BIDS.
BIDS:
BIDS for this Project will be publicly solicited and will result in unit price contract. The BID FORM is
separated in a separate price per street in the scope of work and includes a signed statement of
compliance, acknowledgement of ADDENDA, a listing of items of work for the BIDDER to fill in total
prices and signature page. All signatures must be original and in ink. The BID FORM shall be completely
and legibly filled in with ink or printed or typed. BIDS shall be signed personally by the duly authorized
representative of the BIDDER, and shall include proof of that authority with the BID FORM. The BID
amount shall also appear in written form. If there is a discrepancy between the written number and the
figures, the written number will take priority.
All BIDS must be submitted on the BID FORM included in these BID DOCUMENTS and received in the
Office of the City Clerk at City Hall, 411 S. Lafayette Street, Greenville, Michigan 48838, on or before
Tuesday, September 29, 2026 at 2 p.m. A BID will be considered complete as follows: The fully
completed, signed BID, acknowledging any ADDENDA; proof of authority to sign on behalf of the
BIDDER, which could include a certified copy of resolutions or power of attorney, or other attestations;
and a list of references for similar work.
ELECTRONIC OR ALTERNATE FORMS OF BIDDING NOT ALLOWED:
The Greenville City Charter does not allow electronic, faxed or alternate forms of bidding.
BID ENVELOPE LABELING:
Please mark "CHIP SEAL" on the outside of the envelope, along with the BIDDERS name and address,
and submit to the City Clerk's Office prior to the BID opening. If forwarded by mail, the sealed envelope
containing the BID must be enclosed in another envelope.
BID BOND:
A Bid Bonds in the amount of 5% of the Bid Price shall be included with the BID. .
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Instructions to Bidders
GREENVILLE CHIP SEALING
Bid Date: September 29, 2026, 2:00 p.m.
Page 3 of 5
BIDDER REFERENCES:
The BIDDER shall submit, with the BID, a listing of a minimum of three references for successfully
completed, similar Work on the form included with these specifications.
BID REVIEW PROCESS:
When the BIDS are publically opened, the TOTAL amount will be read aloud and recorded. The BIDS
and required submittals will be reviewed, tabulated and checked by the City of Greenville. The lowest,
responsive and responsible BIDDER(S) will be determined from the BID PRICE and a demonstration of
competence for the Work through supplied references.
When a suitable APPARENT LOW BIDDER(S) has been determined, the City of Greenville will
make a recommendation of Award to the Greenville City Council, based on the most
advantageous cost basis to the City. A Notice of Award will be issued to the BIDDER(S) following
review and approval of the Greenville City Council.
RIGHTS RESERVED BY THE CITY:
The CITY OF GREENVILLE reserves the right to accept to reject any or all BIDS for sound,
documentable business reasons. The competency and responsibility of BIDDERS will be considered in
awarding CONTRACTS. The CITY OF GREENVILLE does not obligate itself to accept the lowest or
any other bid. The CITY OF GREENVILLE reserves the right to waive any informality or minor defects
in any or all bids. The CITY OF GREENVILLE reserves the right to increase or decrease quantities of
BID ITEMS without additional compensation.
BID REJECTION APPEAL:
If an APPARENT LOW BIDDER is rejected for recommendation to Award the Project, the City will
give a written notice stating the reason(s) for the rejection. The Bidder has the right of appeal and
shall submit a written statement of appeal within 5 days of the date on the written notice of
rejection. The statement shall clearly state the dispute and offer evidence to support their claim
that the reasons for rejection are not valid. The appeal will be presented to the Greenville City
Council at the meeting where the Bids are to be approved for their final decision.
CONTRACTOR EXECUTION OF CONTRACT:
Upon issuance of the NOTICE OF AWARD, the BIDDER shall be referred to as the CONTRACTOR and
shall execute the CONTRACT within 14 days and submit 2 copies of said duly sealed CONTRACT
document with original signatures; INSURANCE certificate and Required BONDS. Failure to execute
the CONTRACT in a timely manner shall be cause for the OWNER to commence acceptance with the
next APPARENT LOW BIDDER.
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Instructions to Bidders
GREENVILLE CHIP SEALING
Bid Date: September 29, 2026, 2:00 p.m.
Page 4 of 5
PERFORMANCE AND PAYMENT BONDS:
The successful bidder will be required to furnish PAYMENT and PERFORMANCE BONDS in the
amount of the CONTRACT as required in the previous paragraph. The Bonds shall remain in effect until
the final acceptance of the project. BONDS shall be supplied through a company that is licensed to do
business in the State of Michigan on a form that is consistent with the industry standard of practice.
INSURANCE:
All policies required shall be written by a company licensed to do business in the State of Michigan. The
amount of INSURANCE coverage shall be as follows: All Contractors / Subcontractors must carry
Workers Compensation Insurance as required by law. Bodily Injury / Property Damage: $1,000,000
Each Occurrence; $2,000,000 Aggregate. The CITY OF GREENVILLE shall be named as an additional
insured on all liability policies. The CONTRACTOR shall notify the CITY OF GREENVILLE immediately
of any damages on the Project Site, whether or not the CONTRACTOR is liable. The CITY OF
GREENVILLE shall receive an INSURANCE certificate prior to 14 days before beginning the Project.
NOTICE TO PROCEED:
The CITY OF GREENVILLE expects to issue a NOTICE TO PROCEED upon receipt of the fully
executed CONTRACT and required BONDS and INSURANCE certificates. The CONTRACTOR shall
begin Work as agreed upon with the City Engineer.
CONTRACT TIME:
It is anticipated that the Greenville City Council will consider approving BIDS on October 6, 2026. Work
can commence when weather is favorable. It is intended that the Contractor may work on one or all
streets as their schedule allows. Once begun, Work on any particular street shall continuously progress
to completion of that street. All work shall be completed by June 30, 2027 or will be subject to Liquidated
Damages as defined below.
MAINTAINING ACCESS TO RESIDENTS:
The Contractor shall maintain access to residents or inform them prior to beginning the work to move
vehicles and the duration of the expected inconvenience to them. Traffic Control shall consist of
advance warning signs and flag control as necessary.
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Instructions to Bidders
GREENVILLE CHIP SEALING
Bid Date: September 29, 2026, 2:00 p.m.
Page 5 of 5
P.A. 517 COMPLIANCE, CERTIFICATION OF NO IRAN LINKED BUSINESS:
The BIDDER will need to certify that it is not an "Iran linked business" by signing the certification on page 12.
An "Iran linked business" means either of the following:
(i) A person engaging in investment activities in the energy sector of Iran, including a person that
provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used
to transport oil or liquefied natural gas for the energy sector of Iran.
(ii) A financial institution that extends credit to another person, if that person will use the credit to engage
in investment activities in the energy sector of Iran.
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BID FORM
Proposal of _______________________________________________(hereinafter called
"BIDDER"), organized and existing under the laws of the State of _____________________
doing business as a (corporation, limited liability corporation, partnership, or individual).
To the City of Greenville (hereinafter called "OWNER").
In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all
WORK for the construction of the 2026 GREENVILLE CHIP SEALING, in strict accordance
with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated
below.
By submission of this BID, each BIDDER certifies, and in the case of a joint BID each
party thereto certifies as to his own organization, that this BID has been arrived at independently,
without consultation, communication, or agreement as to any matter relating to this BID with any
other BIDDER or with any competitor.
BIDDER hereby agrees to execute the CONTRACT(S) within 14 days of the date of the
NOTICE OF AWARD and commence WORK under this CONTRACT following the NOTICE
TO PROCEED and fully complete the PROJECT before June 30, 2027.
BIDDER acknowledges receipt of the following ADDENDA:
The following addenda have been received, are hereby acknowledged, and their execution is included in the
above proposal amount:
Addendum No __ Dated ____ Addendum No.___________ Dated ________
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CERTIFICATION
By signing and submitting this BID, the BIDDER certifies:
1. That they have examined all sections of the CONTRACT DOCUMENTS and the location of the
Work described herein and is fully informed as to the nature of the Work and the conditions relating
thereto.
2. The BIDDER has based the BID on the specifications, drawings and pre-bid visits to determine the
site conditions.
3. That they understand that all Work described in the CONTRACT DOCUMENTS and required for
completion of the Project shall be considered to be incidental unless designated as a pay item on the
BID FORM.
4. BIDDER understands that the quantities shown are approximate only and are subject to either
increase or decrease. The BIDDER acknowledges that the OWNER may request adjustments to the
BID ITEM quantities after the BID DATE and that such adjustments will be made, in writing, at the
BID UNIT PRICES.
5. The BIDDER acknowledges that the BIDS include costs for compliance with State and Federal
Contract Clauses.
6. The BIDDER shall base bids on the materials or products specified or shown on the drawings.
7. That they are duly authorized to sign on behalf of the BIDDER and include proof of such authority
as part of the BID.
8. The BIDDER shall include and shall be deemed to have included, in his/her BID, all Michigan
sales and use taxes currently imposed by legislative enactment and as administered by the
Michigan Department of Revenue on the BID DATE.
9. That this Project is subject to liquidated damages as provided herein for work that is left unfinished
by the Contract date.
10. That they are in compliance with P.A. 517 and not an Iran Linked Business as defined in the
Act.
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