Greenfield Farm – Writer’s Cabin and Community

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028995
Email: payables@olemiss.edu Coll.Number 1288
Date 06/14/2026
Vendor Address
RequisitionNo. 10206934
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 07/23/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 1of 4
Item Material/Description Quantity UM UnitPrice Amount
IMPORTANT!!! ALL BIDS ARE DUE NO LATER THAN 2:00 PM,
THURSDAY, JULY 23, 2026.
OUR PREFERRED METHOD OF SUBMISSION IS
ELECTRONICALLY BY FOLLOWING INSTRUCTIONS AT THIS
LINK:
https://secure24.olemiss.edu/prelecbids/CurrentBids.
IF SUBMITTING VIA PAPER HARDCOPY, YOUR SEALED AND
PROPERLY IDENTIFIED (ATTACHED LABEL AFFIXED TO
OUTSIDE OF PARCEL PACKAGE) BID MUST ARRIVE AT THE
PROCUREMENT SERVICES BUILDING NO LATER THAN THE
STATED DATE AND TIME. PLEASE SEND YOUR PROPOSAL IN
A TIMELY FASHION THAT ALLOWS FOR UNFORESEEN DELAYS
BY YOUR CHOSEN DELIVERY METHOD.
ALL SUBMISSIONS ARE DUE AT:
BID FILE 1288
OFFICE OF PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DR
UNIVERSITY, MS 38677
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ALL BIDS
RECEIVED.
YOUR COMPANY IS NOT REQUIRED TO BE A REGISTERED
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028995
Email: payables@olemiss.edu Coll.Number 1288
Date 06/14/2026
Vendor Address
RequisitionNo. 10206934
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 07/23/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 2of 4
Item Material/Description Quantity UM UnitPrice Amount
VENDOR TO SUBMIT A BID, HOWEVER, YOUR COMPANY MUST
BE REGISTERED WITH THE UNIVERSITY OF MISSISSIPPI (UM)
IF AWARDED.
TO REGISTER AS A VENDOR WITH UM, PLEASE VISIT
https://olemiss.edu/procurement/vendors/ AND FOLLOW THE
INSTRUCTIONS ON THE WEBSITE.
THIS PURCHASE WILL BE GOVERNED BY THE UNIVERSITY OF
MISSISSIPPI TERMS AND CONDITIONS AS LISTED ON OUR
WEBSITE: https://olemiss.edu/procurement/.
PAPER AND ELECTRONIC SUBMISSIONS SHOULD ONLY
INCLUDE ONE COPY. IF SUBMITTING BIDS ELECTRONICALLY,
PLEASE SEPARATE THE BID FORM PAGES FROM THE REST
OF THE SPECIFICATION PDF BINDER PRIOR TO SUBMISSION.
PLEASE DO NOT UPLOAD FULL SPECIFICATION BINDER FILE
WHEN SUBMITTING BID.
0001 UM 21-092 Greenfield Farm Writers Reside 1 each
Notice is hereby given that sealed bids for:
THE UNIVERSITY OF MISSISSIPPI
GREENFIELD FARM - WRITER'S CABIN AND COMMUNITY
UM #21-092
BID FILE #1288
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028995
Email: payables@olemiss.edu Coll.Number 1288
Date 06/14/2026
Vendor Address
RequisitionNo. 10206934
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 07/23/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 3of 4
Item Material/Description Quantity UM UnitPrice Amount
Bids will be received by The University of Mississippi, Office of the
Director of Procurement Services, 164 Jeanette Phillips Drive, P.O.
Box 1848, University, MS 38677, until 2:00 PM (CT) on Thursday,
July 23, 2026, per Bid File #1288 and thereby publicly opened and
read. For questions, please contact:
Marlon Blackwell Architects
42 East Center Street
Fayetteville, AR 72701
479-973-9121
Attn: Michael Davis
michael@marlonblackwell.com
Bid documents are being made available via digital and original
paper copy. Plan holders are required to register and order bid
documents at http://www.universityofmsprojects.com/. Bid
documents are non-refundable and must be purchased through the
website. All plan holders are required to have a valid email address
for registration. Questions regarding website registration and online
orders please contact Plan House Printing at (662) 407-0193.
A pre-bid conference will be held June 30, 2026, at 10:00 a.m. in
the Large Conference Room of the John W. White Facilities
Management Building, 700 Hathorn Road, University, MS.
University parking permits are required for all attendees.
Information about the permits and a link to purchase them are
available at https://olemiss.edu/parking/visitors/.
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028995
Email: payables@olemiss.edu Coll.Number 1288
Date 06/14/2026
Vendor Address
RequisitionNo. 10206934
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 07/23/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 4of 4
Item Material/Description Quantity UM UnitPrice Amount
Bid preparation will be in accordance with Instructions to Bidders
bound in the project manual. The University of Mississippi reserves
the right to waive irregularities and to reject any or all bids submitted.
Bids must be submitted on the form to be furnished by the architect
and must be accompanied by bid bond or certified check for at least
five percent (5%) of the base bid payable to University of Mississippi,
University, Mississippi.
Bid envelope must contain on the outside of the envelope, the
Contractor's current Certificate of Responsibility Number and the
Contractor's License Number unless a statement on the exterior says
that the bid enclosed is less than or did not exceed $50,000.00.
Envelope containing bids must be sealed, marked and addressed as
follows:
THE UNIVERSITY OF MISSISSIPPI
GREENFIELD FARM - WRITER'S CABIN AND COMMUNITY
UM #21-092
BID FILE #1288
Total $
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

GENERf'.L INFORMATION TO BIDDERS CONSTRUCTION
A. DELIVERY OF BIDS which the delivery was attempted and failed due to the
1. All bids must be received at Procurement Services, 164 closure of the University as a result of a Force Majeure Event.
Jeanette Phillips Drive, University of Mississippi, University, Each Vendor/Contractor shall be required to ensure the
MS 38677, unless otherwise specified, not later than time delivery and receipt of its bid by the University prior to the
and date shown on bid invitation. new date and time of the bid opening.
2. Bid must be in a sealed envelope and marked with name, 3. On construction projects that exceed $50,000.00, state
bid file number, and opening date. law reql,lires contractors to place on the outside of their
sealed bid envelopes the contractor's Certificate of
3. Telegraphic Bids and Mailgrams will be considered Responsibility Number or a written statement that the Bid
whenever they are delivered sealed at the designated office contained is less than $50,000.00. Failure to follow this
by the time and date set for receipt of bids. Such telegraphic state requirement will result in the bid being disqualified and
bids or mailgrams shall contain specific reference to the the contractor's sealed bid will received no further
Invitation for Bids; the items, quantities, and prices for which consideration. It is not our responsibility to point out this
the bid is submitted; the time and place of delivery; and a requirement when your bid is delivered to our office.
statement that the bidder agrees to all the terms, conditions,
and provisions of the Invitation for Bids. 4. Bid Bonds are optional and at the discretion of the
university. If a bid bond is required, there will be written
4. Facsimile Bids shall require submission of original bid language in the detailed specification of the bid document
prior to any award being made. For a bid to be acceptable stating this requirement. If a bid bond is required, and one is
when transmitted by a facsimile machine, it shall have been not located in the bid envelope, the bid will receive no further
faxed to an off-site location and delivered sealed to the consideration. Acceptable bid bonds consist of surety bonds
proper purchasing entity prior to the time and date set for the issued through a licensed Mississippi agent, bank money
bid opening. orders, or a bank encumbered check made payable to the
University of Mississippi. Personal and company checks are
B. RECEIPT AND OPENING OF BIDS NOT bank encumbered and are NOT acceptable bid bonds.
1. All construction bids have a written published bid opening
time and date assigned that is the drop dead time for us to 5. On construction projects that exceed twenty five thousand
receive your sealed bid. All bids received are time stamped or dollars ($25,000.00), a Performance Bond is required. The
clocked in using our time clock. There is no other time clock performance bond must be issued through a licensed MS
that will be considered. It is your responsibility to make sure agent and will be made a part of the construction contract
you or your currier is aware of the published deadline for each agreement.
bid. BIDS THAT ARE LATE BY ONE (1) SECOND ARE
REJECTED. Failure of Fed-Ex, UPS or the USPS to deliver your 6. Liability Insurance in the amount of one (1) million dollars
bids on time is not our responsibility. Bids will be opened will be required of the successful bidder before work begins
publicly at the time and place stated in the invitation for bids. on the university campus. We will need a Certificate of
The officer whose duty it is to open them will decide when the Insurance delivered to our department from your insurance
specified time has arrived and no bid received thereafter will company. Proof of insurance must be provided before work
be considered. No responsibility will be attached to any beings. This applies to jobs ih excess of $5,000.00
officer for the premature opening of a bid not properly
addressed and identified. 7. Changes to a Bid can be written on the outside of the
already sealed envelope at which time the change will be
2. If the University is closed for any reason, including but not read aloud prior to the bid envelope being publicly opened.
limited to: acts of God, strikes, lockouts, riots, acts of war,
epidemics, governmental regulations superimposed after the 8. Bids are to be submitted in duplicate on the forms
fact, fire, earthquakes, floods, or other natural disasters, (the furnished for the purpose or on exact copies thereof.
"Force Majeure Events"), which closure prevents the opening
of bids at the advertised date and time, all bids received shall 9. Unless otherwise specified, bid shall be binding for
be publicly opened and read aloud on the next business day minimum of 30 days.
that the University shall be open and at the previously
advertised time. The new date and time of the bid opening, as 10. Bids may be modified or withdrawn by written or
determined in accordance with this paragraph, shall not be telegraphic notice received in Procurement Services prior to
advertised, and all Vendors/Contractors, upon submission of time set for bid opening.
a bid proposal, shall be deemed to have knowledge of and
shall have agreed to the provisions of this paragraph. Bids 11. All bid prices must be typed or written in ink and any
shall be received by the University until the new date and alterations to bid prices must be initialed. ALL BIDS MUST BE
time of the bid opening as set forth herein. The University SIGNED IN INK.
shall not be held responsible for the receipt of any bids for

12. Tax on Construction - It is incumbent upon the bidder to
be familiar with the laws of the state concerning tax on
construction. Any and all taxes due (State or Federal) will be
responsibility of the vendor.
13. The contract will be awarded as soon as possible to the
lowest and best responsible bidder, provided his bid is
reasonable and it is to the best interest of the Owner to
accept it.
14. Only the issuance of a purchase order or a signed
acceptance of a proposal constitutes acceptance on the part
of the University.
15. Assuming there is no prompt payment discount
provision; payment will be made within 30 days from receipt
of products in satisfactory condition, and receipt of the
invoice.
C. WITHDRAWAL OF BIDS
Bids may be withdrawn on written or telegraphic
request received from bidders prior to the time fixed for
opening. Negligence on the part of the bidder in preparing
the bid confers no right for the withdrawal of the bid after it
has been opened.
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ANY OR
ALL BIDS AND TO WAIVE INFORMALITIES.
NON-RESIDENT BIDDER: When a non-resident Bidder (a
Contractor whose principal place of business is outside the
State of Mississippi) submits a bid for the Mississippi public
works project, one of the following is required and shall be
submitted with the Proposal Form:
A. Copy of Law: If the non-resident Bidder's state has a
resident Bidder preference law, a copy of that law shall be
submitted with the Proposal Form.
B. Statement: If the state has no such law then a statement
indicating the State of (Name of State) has no resident
Contractor preference law shall be submitted with the
Proposal Form.
It is inherent upon the challenging or protesting bidder to
provide a certified copy of the preference law in question
within 2 working days (48 hours) after bids are opened and a
challenge made.

Please place the label below on your sealed envelope containing your
bid.
Vendor: _______________________
COR: _______________
Bid File Number: 1288
Bid Title: Greenfield Farm - Writer's
Cabin and Community
PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DRIVE
PO BOX 1848
UNIVERSITY, MS 38677