Greene County Community Park Improvements

Section 01100
Advertisement for Bids
Re: Greene County
Community Park Improvements
Greene County, Virginia
Bids on the referenced project will be received by the County Administrator in the
Greene County Administration Building, 40 Celt Road, Stanardsville, VA 22973, until
2:00 P.M., local prevailing time, June 10, 2026, and then publicly opened.
Bids may be withdrawn using the procedure set forth in Virginia Code 2.2-4330 B.2.
The project will consist of the following work, to begin after October 24, 2026:
Construction of a parking lot.
Construction of two pavilion site plans.
Concrete slabs for two pavilions.
Sidewalk Improvements.
Erosion and sediment control.
Related incidental work.
The County will award the contract on a lump sum bid.
Bid documents consisting of project manual and drawings are open to the public for
inspection at the following locations:
Owner: Greene County, Administration Building, 40 Celt Road, Stanardsville,
VA 22973
A non-mandatory guided site visit will be held at 1:00 P.M. on May 14, 2026. This will
be the only scheduled opportunity for a site visit; no exceptions will be made. The site is
located at 512 Jeri Allen Way, Ruckersville, VA 22968.
Bid documents in Adobe Acrobat format (pdf) may be obtained from Greene County, at
no charge. Bidder must include contact person, email to receive bid documents, business
address and telephone.
Bid Security: Bids shall be accompanied by a certified check or an acceptable bid bond in
the amount of 5 percent of the base bid.
Bidders must be licensed as contractors in the Commonwealth of Virginia in accordance
with Title 54.1, Chapter 11 of the Code of Virginia (1950) as amended.
All questions related to the project should be addressed in writing to Mike Taylor,
Director of Facilities Maintenance, at mstaylor@gcva.us, and copy to Terry Beigie,
Deputy Clerk of the Board of Supervisors, at tbeigie@gcva.us.
WW Associates Project No. 225008.00 01100/1

Cathy Schafrik
County Administrator
Greene County
Administration Building
40 Celt Road
Stanardsville, Virginia 22973
End of Advertisement
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Section 01200
Instructions to Bidders
1 General: To be valid for consideration, bids must be completed and submitted in
accordance with these instructions to bidders.
1.1 A non-mandatory guided site visit will be held at 1:00 PM, local prevailing time:
May 14, 2026. This will be the only opportunity for a site visit; no exceptions will
be made. The site is located at 512 Jeri Allen Way, Ruckersville, VA 22968.
2 Qualification of Bidders: Each bidder must be prepared to submit within 5 calendar
days of the Owner's request written evidence of his qualifications for the project,
including financial data, previous experience, and evidence of authority to conduct
business in the jurisdiction where the project is located.
3 Examination of Bid Documents and Site
3.1 Before submitting bids, each bidder must examine bid documents thoroughly;
familiarize himself with federal, state and local laws, ordinances, rules, and
regulations affecting the work; and correlate his observations with the requirements
of the bid documents.
3.2 Bidders are requested and expected to visit the site of the project to alert themselves
to local and special conditions, which may be encountered during construction of
the project. Failure to make such investigations shall not relieve the successful
bidder from performing and completing the work in accordance with the contract
documents.
4 Interpretations
4.1 All questions concerning this project shall be directed to Greene County. No
oral interpretations of the bid documents will be made to any bidder. To be given
consideration, requests for interpretations must be received in time to allow
preparation of written response at least 5 days prior for receipt of bids.
Interpretations will be written in the form of written addenda to the bid documents
and mailed to all parties recorded by Greene County as having received bid
documents, prior to scheduled receipt of bids. Only interpretations by formal written
addenda will be binding.
5 Bid Submission
5.1 Submit one copy of the bid using forms furnished by WW Associates, Inc. and fill
in all blank spaces on the form. Repeat notation "Contractor's Current Virginia
License No. ____________" on outside of inner envelope containing bid and bid
security, and place this envelope within another envelope addressed to:
WW Associates Project No. 225008.00 01200/1

5.1.1 County Administrator
Greene County
Administration Building
40 Celt Road
Stanardsville, Virginia 22973
5.2 The inner envelope shall have noted thereon:
5.2.1 "Bid for Construction of Greene County Community Park Improvements,
Greene County, Virginia."
5.3 Bid security, bidding documents, receipt deadline for bids, and pre-bid conferences
shall be as specified herein.
5.3.1 No bidder shall withdraw, modify, or cancel any part of his bid for 90 days
following bid opening.
5.4 Modifications and withdrawal of bids: Bids may be modified or withdrawn by
appropriate document duly executed (in the manner that a bid must be executed) and
delivered to the place where the bids are to be submitted at any time prior to the
receipt of bids.
5.5 Withdrawal of bids after date for submission: In accordance with the procedure set
forth in Virginia Code 2.2-4330 B.2, the bidder will have 2 business days after the
opening of bids within which to claim in writing any mistake as defined in said
section and withdraw his bid, provided such mistake be proved from the
Contractor's work papers. Failure to submit Contractor's work papers will be
considered as a waiver of any right of withdrawal of bids after the date for
submission.
5.6 Bid documents in Adobe Acrobat format (pdf) may be obtained from Greene
County at no charge. Bidder must include contact person, email to receive bid
documents, business address and telephone.
5.7 Bid Security: Bids shall be accompanied by a certified check or an acceptable bid
bond in the amount of 5 percent of the base bid.
5.8 All Bid Items must be completed in their entirety; failure by the Contractor to fully
complete the bid form will be considered a non-responsive bid.
5.9 The Contractor is advised to refer to the Permits paragraph in Section 01500 -
Supplementary Conditions for bidding instructions on permit-related fees.
6 Agreement, insurance certificate, and bonds shall be drawn on forms identical to
those bound within this project manual.
6.1 Bonds shall be with a surety company acceptable to the Owner.
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6.2 A Performance Bond and a Payment Bond will be required in the amount of 100
percent of the bid.
7 Award of Contract
7.1 The award of the contract will be as specified in Section 01300 - Bid Form.
7.2 Should the responsive bid from the lowest responsible bidder exceed available
funds, the Owner may negotiate with the lowest responsible bidder in accordance
with Section 2.2-4318 of the Virginia Public Procurement Act to obtain a contract
price within available funds.
7.3 The Owner reserves the right to reject any and all bids and waive any and all
informalities and the right to disregard all nonconforming or conditional bids or
counterproposals.
7.4 Submission of post-bid information shall be in accordance with the contract
documents.
End of Section
WW Associates Project No. 225008.00 01200/3

Contractor ________________________________________ Date ______________
VA License No. _________________________
Section 01300
Bid Form
Gentlemen:
The undersigned, having visited and examined the site and having carefully studied the
drawings and project manual for the Greene County Community Park Improvements,
Greene County, Virginia, hereby proposes to furnish all plant, labor, equipment,
materials, and services and to perform all operations necessary to execute and complete
the work required for the project, in strict accordance with the drawings and technical
specifications prepared by WW Associates, Inc., Engineers * Surveyors * Planners, dated
July 30, 2025, revised February 4, 2026 and March 17, 2026, respectively, together with
addenda numbered _____, issued during bidding period and hereby acknowledged,
subject to the terms and conditions of the agreement as follows:
Base Bid Item No. 1: All work associated with this project, complete and in accordance
with the drawings and specifications, for the lump sum of:
Dollars
($ ).
Notes:
a) The basis of award for determining the low bidder shall be the lowest Total Base
Bid.
b) The Total Base Bid is founded upon furnishing equipment and materials of
specified manufacturers or approved equals.
c) Pavilions and electrical lighting will be furnished and installed by the Owner.
Concrete slabs and subgrade preparations for the Pavilions shall be provided by
the Contractor.
It is understood and agreed that the Owner, in protecting his best interest, reserves the
right to:
a) Reject any or all bids.
b) Accept any bid item at the Base Bid price, or any combination of the bid items,
whereupon the Contractor shall furnish equipment and materials as specified.
We are properly equipped to execute work as defined in the contract documents and so
covered by this bid and will enter into agreement for the execution and completion of the
work in accordance with the drawings, project manual, and this bid. We further agree
that if awarded the contract, we will commence the work on the date stated in the "Notice
to Contractor to Proceed," and will prosecute the work and shall be substantially
WW Associates Project No. 225008.00 01300/1

Contractor ________________________________________ Date ______________
VA License No. _________________________
complete as defined in the general conditions within 240 calendar days and complete all
obligations within 270 calendar days.
The Owner and Contractor recognize that time is of the essence with this agreement and
that the Owner will suffer financial loss if the work is not completed within 240 calendar
days for all work associated with this project. They also recognize the delays, expense,
and difficulties involved in proving the actual loss suffered by the Owner if the work is
not completed on time. Accordingly, instead of requiring any such proof, the Owner and
Contractor therefore agree that, as liquidated damages for delay (but not as a penalty), the
Contractor shall pay the Owner five hundred dollars ($500.00) for each day that expires
after the time specified for substantial completion of this project.
Enclosed herewith is the following security, offered as evidence that the undersigned will
enter into agreement for the execution and completion of the work in accordance with the
drawings and project manual:
Certified check for the sum of_________________________________________
Name of bank______________________________________________________
Bidder's bond in amount of___________________________________________
Bond issued by_____________________________________________________
The undersigned further agrees that in case of failure on his part to execute the said
agreement within 10 consecutive calendar days after written notice being given on the
award of the contract, the monies payable by the securities accompanying this bid shall
be paid to Greene County, Virginia as liquidated damages for such failure; otherwise, the
securities accompanying this bid shall be returned to the undersigned.
This bid is subject to acceptance within a period of 90 days from bid submission date.
Respectfully Submitted,
_____________________________
Contractor
By __________________________
_____________________________
_____________________________
Address
_____________________________
Telephone
Date______________________
WW Associates Project No. 225008.00 01300/2

Contractor ________________________________________ Date ______________
VA License No. _________________________
Contractor's Current Virginia
License Number _____________Code _______
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