Green Mountain Scenic Overlook & Trailhead - Second Observation Tower

Office of Procurement Services

P.O. Box 7800 • 315 W. Main St., Suite 416 • Tavares, FL 32778

Solicitation Number: 26-411
Solicitation Title: GREEN MOUNTAIN SCENIC OVERLOOK & TRAILHEAD - SECOND OBSERVATION TOWER (REBID)
Pre-Bid Conference: See Section 5.0

Last Day to Ask Questions: 11/12/2025
CLOSING DATE: 11/20/2025
CLOSING TIME: 3:00 P.M. Eastern

Vendors shall complete and return all information requested by the specified time and date or Submittal shall be rejected.

1.0 PURPOSE OF INVITATION TO BID

Lake County, Florida seeks competitive sealed submissions to furnish GREEN MOUNTAIN SCENIC OVERLOOK & TRAILHEAD - SECOND OBSERVATION TOWER (REBID). This solicitation is officially posted on the County’s website https://lakecountyfl.gov/procurement-services exclusively.

2.0 EXHIBITS

Exhibit A – Scope of Work

Exhibit B – Insurance Requirements

Exhibit C – Review General Terms and Conditions for Lake County Florida dated 5/6/21

Exhibit D – Federal Funding Clauses

Exhibit E – Special Instructions to Bidders

Exhibit F – Geotechnical Investigation Report

Exhibit G – Performance and Payment Bond

Exhibit H – Contractor’s Final Payment Affidavit

Exhibit J – Sample Contract 26-411

Exhibit K – FHWA Grant Green Mountain Subrecipient Agreement

Exhibit L – FHWA Required Clauses Form 1273

Exhibit M – Temporary Construction Entrance and Access Road Aerial Map

Bidders shall complete Attachment 12 – Viewing Confidential Documents and submit it prior to the last day for questions to view exhibits that are exempt from public posting per Section 119.071(3)(b) or 119.0725, Florida Statutes). Submit to the Solicitation’s Point of Contact.

Exhibit I – Construction Documents (Exempt per Section 119.071(3)(b), Florida Statutes)

3.0 ATTACHMENTS

Attachment 1 – Submittal Form

Attachment 2 – Pricing Sheet

Attachment 3 – Reference Form

Attachment 4 – Combined Affidavit - Foreign Entities & Human Trafficking

Attachment 5 – Certification Drug-Free Workforce

Attachment 6 – Certification Debarment and Suspension FDOT Form 375-030-32

Attachment 7 – Certification Regarding Lobbying Activates FDOT Form 375-030-33

Attachment 8 – Public Entity Crimes Statement Form

Attachment 9 – Non-Collusion Declaration and Compliance FDOT Form 375-030-32

Attachment 10 – LAP Certification of Current Capacity FDOT Form 525-010-46

Attachment 11– DBE Bid Package Information FDOT Form 275-030-11

Attachment 12 – Viewing Confidential Documents Procedure

4.0 POINT OF CONTACT

Direct all inquiries to the Contracting Officer (official point of contact) listed:

Sandra Rogers, NIGP-CPP, CPPB, FCCM, Procurement Services Manager

Telephone: 352-343-9839

E-mail: Sandra.Rogers@lakecountyfl.gov

5.0 PRE-BID CONFERENCE - MANDATORY

5.1 A Mandatory Pre-Proposal Conferences will be held at the Green Mountain Scenic Overlook & Trailhead, located at 20700 County Road 455, Minneola, FL 34715 to discuss the conditions and specifications within this Solicitation. Arrive at least five minutes early and have access to solicitation documents.

5.2 Vendors shall attend one of the two Scheduled Mandatory Pre-Bid Conferences:

- Tuesday, October 28th, 2025 at 10:00AM

- Wednesday, October 29th, 2025 at 2:00PM

5.3 Vendors arriving five minutes after the start time of the conference will not be admitted.

5.4 Vendors shall attend the entire conference.

5.5 Vendors are advised to bring needed equipment for proper site review as additional site visits shall not be allowed.

5.6 Vendors are advised to visit the site of the proposed work and become familiar with conditions affecting the work to be done or the equipment, materials, and labor required. Sites are active work locations and Vendors must not interfere with the operations of that site. Contact the Contracting Officer listed in Section 4.0, to schedule a site visitation.

5.7 Failure to comply with this Section will result in being deemed non-responsive.

5.8 In accordance with the American Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing a special accommodation to participate in the process, or an interpreter to participate in any proceedings under this solicitation, should contact the Contracting Officer listed in Section 0 for assistance, at least two (2) business days before any meeting date.

6.0 QUESTIONS, EXCEPTIONS, AND ADDENDA

6.1 Vendors must examine all solicitation content including the General Terms and Conditions for Lake County Florida.

6.2 All communication, inquiries, or requests for exceptions shall be directed to the Contracting Officer listed in Section 0.

6.3 The last day for questions or requests for exceptions is 11/12/2025.

6.3.1 An addendum may be issued in response to inquiries which changes or clarifies the terms, provisions, or requirements of the solicitation.

6.4 No responses to questions submitted will be binding unless released in writing as an addendum to the solicitation and posted on the Formal Solicitations site (lakecountyfl.gov) for this solicitation. Where there appears to be a conflict between this solicitation and any addenda, the last addendum issued will prevail.

6.5 Vendors are responsible to ensure receipt of all addenda and any accompanying documentation. Failure to acknowledge each addendum may prevent submissions from being considered for award. The solicitation due date is static unless notified via addendum.

6.6 Process or procedure questions may be asked of the Contracting Officer at any time.

7.0 METHOD OF AWARD

Each Submittal will be evaluated for conformance as responsive and responsible using the following criteria:

7.1 Proper submittal of ALL documentation as required by this Solicitation. (Responsive)

7.2 The greatest benefits to Lake County as it pertains to: (Responsible)

7.2.1 Total Cost;

7.2.2 Delivery;

7.2.3 Past Performance. Submit a minimum of three verifiable references for projects completed within five years similar in magnitude to the Solicitation. List no more than two Lake County Government projects. Use Attachment 3 – References Form;

7.2.4 All technical specifications associated with this Solicitation; and

7.2.5 Financial Stability: Be prepared to supply a financial statement upon request, preferably a certified audit of the last available fiscal year.

7.2.6 Any additional submittal requirements.

7.3 Award(s) will be made to the lowest responsive, responsible Vendor(s) (no additional details).

7.4 Per Section 287.05701, Florida Statutes, the County will not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor.

7.5 County reserves the right to make awards on a lowest price basis by individual item, group of items, all or none, or a combination; with one or more Vendors; to reject any and all offers or waive any minor irregularity or technicality in submittals received.

7.6 Submissions received before the closing date and time listed will be opened, recorded, and accepted for consideration. Vendors’ names will be read aloud and recorded. Submittals will be available for inspection during normal business hours from the Office of Procurement Services thirty (30) calendar days after the Solicitation due date or after recommendation of award, whichever occurs first.

8.0 DELIVERY AND SUBMITTAL REQUIREMENTS

8.1 Hand delivery of submittals will not be accepted.

8.2 RESPONSES MUST BE SUBMITTED THROUGH THE SOLICITATION RESPONSE PORTAL TO BE CONSIDERED – Click Here for the Submission Portal.

8.3 A response will not be accepted if completed and submitted after the official due date and time.

8.4 Submission indicates a binding offer to the County and agreement of the terms and conditions referenced in this Solicitation. Do not make any changes to the content or format of any form without County permission. All information must be legible.

8.5 Submittal must include:

◊ Completed Attachment 1 – Submittal Form

o Submittal must be signed by an official authorized to legally bind the firm to its provisions. Include a memorandum of authority signed by an officer of the company if the signor is not listed as a corporate officer on the firm’s SunBiz registration.

◊ Proof of Sunbiz.org registration

◊ Completed W-9 form

◊ Completed Sam.Gov registration

◊ Completed Addenda issued. Failure to include signed addenda may be cause for Submittal to be considered non-responsive

◊ Completed Attachment 2 – Pricing Sheet

◊ Completed Attachment 3 – Reference Form

◊ Completed Attachment 4 – Affidavit – Contracting with Foreign Countries of Concern

◊ Completed Attachment 5 – Certification Drug-Free Workforce

◊ Completed Attachment 6 – Certification Debarment and Suspension FDOT Form 375-030-32

◊ Completed Attachment 7 – Certification Regarding Lobbying Activates FDOT Form 375-030-33

◊ Completed Attachment 8 – Public Entity Crimes Statement Form

◊ Completed Attachment 9 – Non-Collusion Declaration and Compliance FDOT Form 375-030-32

◊ Attachment 10 – LAP Certification of Current Capacity FDOT Form 525-010-46

◊ Attachment 11- DBE Bid Package Information FDOT Form 275-030-11

◊ Proof of insurance or evidence of insurability at levels in Exhibit B – Insurance Requirements

◊ Any Contractor required licenses

◊ Descriptive literature

8.6 County is not liable or responsible for any costs incurred in responding to this Solicitation including, without limitation, costs for product or service demonstrations if requested.

8.7 Interested parties may listen to the 3:01 P.M. solicitation opening by calling 1-321-332-7400, Conference ID 971 920 36# or clicking on this link: Join Microsoft Teams Meeting

8.8 County owns and retains all proprietary rights in its logos, trademarks, trade names, and copyrighted images (Intellectual Property). Nothing in this solicitation permits or shall be construed as authorization to use or display County’s Intellectual Property on Respondent’s submittal documents or proposal (including any exhibits attached thereto) in response to this solicitation. Unless expressly authorized in writing by County, a Respondent is not authorized and shall not make use of or display any County Intellectual Property on or in its proposal or submittals. Unauthorized use of County’s Intellectual Property may constitute trademark and copyright infringement in violation of federal and state laws. It is a violation and deemed a second-degree misdemeanor under Florida Statutes Section 165.043.

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