Greater Tacoma Convention Center Window Cleaning

TACOMA VENUES AND EVENTS
REQUEST FOR BIDS
GREATER TACOMA CONVENTION CENTER WINDOW CLEANING
SPECIFICATION NO. PF25-0300N

CITY OF TACOMA
TACOMA VENUES AND EVENTS
REQUEST FOR BIDS
GREATER TACOMA CONVENTION CENTER WINDOW CLEANING
SPECIFICATION NO. PF25-0300N
Submittal Deadline: 11:00 a.m., Pacific Time, Wednesday, March 18, 2026.
Submittals must be received by the City's Procurement and Payables Division by 11:00 a.m. Pacific Time.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as
the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid
submittals. Include the specification number in the subject line of your email. Your submittal must be sent as
an attachment, links to your electronic submittal will not be accepted.
For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp
located at the lobby security desk, as the official time of receipt. Include the specification number on the
outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email: In Person:
sendbid@tacoma.gov Tacoma Public Utilities Administration Building North,
Maximum email size including attachments: 35 MB. Main Floor, Lobby Security Desk
Multiple emails may be sent for each submittal. 3628 South 35th Street
Tacoma, WA 98409
Note: Email may pass through multiple servers before arriving Monday - Friday 8:00 am to 4:30 pm
at its destination. Please allow sufficient time for email delivery
of submittals. Timely electronic delivery is at the risk of the
supplier.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
* Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
* Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-bid meeting will be held on February 27, 2026 at 10 am in in the Greater
Tacoma Convention Center, lobby, 1500 Commerce Tacoma, WA 98402.
Project Scope: The City of Tacoma (City) / Tacoma Venues and Events (TVE) is soliciting bids to establish
one or more contracts with qualified vendors to fulfill the City's needs for exterior and interior window cleaning
at the Greater Tacoma Convention Center. Contract(s) will be awarded to the lowest responsive and
responsible bidder(s) based on price, product quality and availability. See Appendix A for Detailed Scope of
Work Requirements.
Estimate: $132,000.00
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with
State of Washington law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of
the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be
made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
Form No. SPEC-040C Revised: 06/03/2024

"The City of Tacoma" in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42
U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting
Ivory Ramos, Buyer, via email to IRamos@tacoma.gov.
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for
protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C Revised: 06/03/2024

TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................................ 4
SUBMITTAL CHECK LIST ......................................................................................................... 5
1. MINIMUM REQUIREMENTS .............................................................................................. 8
2. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS ................................ 8
3. INSURANCE REQUIREMENTS ......................................................................................... 8
4. DESCRIPTION OF WORK ................................................................................................. 8
5. ANTICIPATED CONTRACT TERM ..................................................................................... 8
6. CALENDAR OF EVENTS ................................................................................................... 8
7. INQUIRIES ......................................................................................................................... 8
8. PRE-BID MEETING ............................................................................................................ 9
9. DISCLAIMER ...................................................................................................................... 9
10. RESPONSIVENESS ........................................................................................................... 9
11. AWARD .............................................................................................................................. 9
12. PREVAILING WAGE INFORMATION ................................................................................10
13. BID BOND .........................................................................................................................11
14. PAYMENT AND PERFORMANCE BONDS .......................................................................11
15. DELIVERY .........................................................................................................................11
16. WARRANTY ......................................................................................................................11
17. INSPECTION .....................................................................................................................12
18. COMPLIANCE WITH SPECIFICATIONS ...........................................................................12
19. MATERIALS AND WORKMANSHIP ..................................................................................12
20. ENVIRONMENTALLY PREFERABLE PROCUREMENT ...................................................12
21. LEAP REQUIREMENTS ....................................................................................................13
22. EQUITY IN CONTRACTING ..............................................................................................13
APPENDIX A ............................................................................................................................14
APPENDIX B ............................................................................................................................18
APPENDIX C ............................................................................................................................23
Request for Bids Specification No. PF25-0300N
Template Revised: 08/01/2025

SUBMITTAL CHECK LIST
This checklist identifies items to be included with your submittal. Any submittal received without
these required items may be deemed non-responsive and not be considered for award.
Submittals must be received by the City of Tacoma Purchasing Division by the date and time
specified in the Request for Bids page.
The following items make up your complete electronic submittal
package (include all the items below):
Signature Page (Appendix B)
To be filled in and executed by a duly authorized officer or representative of the bidding entity.
If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide
the firm name under which business is hereby transacted.
Price Proposal Form (Appendix B)
The unit prices bid must be shown in the space provided. Check your computations for
omissions and errors.
Certification of Compliance with Wage Payment Statutes (Appendix B)
Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB
2017).
Record of Prior Contracts (Appendix B)
Must have completed and submit a minimum of 1 - 3 projects of similar scope and size.
After award, the following documents will be executed:
City of Tacoma Contract (See sample in Appendix C)
Must be executed by the successful bidder.
Certificate of Insurance and related endorsements (Appendix C)
Shall be submitted with all required endorsements
Request for Bids Specification No. PF25-0300N
Template Revised: 08/01/2025

I. CITY OF TACOMA
A. SUPPLEMENTAL RESPONSIBILITY CRITERIA - CITY OF TACOMA:
In order to be considered a responsible bidder, the prospective bidder shall have all of the
following qualifications set forth in Tacoma Municipal Code 1.06.262:
1. Adequate financial resources or the ability to secure such resources;
2. The necessary experience, stability, organization and technical qualifications to perform
the proposed contract;
3. The ability to comply with the required performance schedule, taking into consideration
all existing business commitments;
4. A satisfactory record of performance, integrity, judgment and skills; and
5. Be otherwise qualified and eligible to receive an award under applicable laws and
regulations.
a. Bidder Responsibility. Bidders shall not be in violation of 39.04.350 RCW Bidder
Responsibility Criteria - Supplemental Criteria.
In addition to the mandatory bidder responsibility criteria listed immediately above, the City may,
in addition to price, consider any or all of the following criteria contained in Tacoma Municipal
Code Chapter 1.06.262 in determining bidder responsibility:
1. The ability, capacity, experience, stability, technical qualifications and skill of the
respondent to perform the contract;
2. Whether the respondent can perform the contract within the time specified, without delay
or interference;
3. Integrity, reputation, character, judgment, experience, and efficiency of the respondents,
including past compliance with the City's Ethics Code;
4. Quality of performance of previous contracts;
5. Previous and existing compliance with laws and ordinances relating to contracts or
services;
6. Sufficiency of the respondent's financial resources;
7. Quality, availability, and adaptability of the supplies, purchased services or public works
to the particular use required;
8. Ability of the respondent to provide future maintenance and service on a timely basis;
9. Payment terms and prompt pay discounts;
10. The number and scope of conditions attached to the submittal;
11. Compliance with all applicable City requirements, including but not limited to the City's
Ethics Code and its Small Business Enterprise and Local Employment and
Apprenticeship programs;
12. Other qualification criteria set forth in the specification or advertisement that the
appropriate department or division head determines to be in the best interests of the
City.
The City may require bidders to furnish information, sworn or certified to be true, to demonstrate
compliance with the City responsibility criteria set forth above. If the city manager or director of
Request for Bids Specification No. PF25-0300N
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utilities is not satisfied with the sufficiency of the information provided, or if the prospective
respondent does not substantially meet all responsibility requirements, any submittal from such
respondent must be disregarded.
B. ADDITIONAL SUPPLEMENTAL CRITERIA
See Minimum Requirements section
C. MODIFICATIONS TO SUPPLEMENTAL CRITERIA
Potential bidders may request modifications to the City's supplemental criteria by submitting a
written request to the Purchasing Division via email to bids@tacoma.gov no later than 5:00
p.m. Pacific Time, three days prior to the submittal deadline. Please include the Specification
No. and Title when submitting such requests. Requests must include justification for why certain
criteria should be modified. Requests received after this date and time will not be considered.
The City will respond to a timely submitted request prior to the bid opening date. Changes to the
supplemental criteria, if warranted, will be issued by addendum to the solicitation documents
and posted to the City's website for the attention of all prospective bidders.
D. DETERMINATION OF BIDDER RESPONSIBILITY
If the City determines the bidder does not meet the criteria above and is therefore not a
responsible bidder, the City shall notify the bidder in writing with the reasons for its
determination. If the bidder disagrees, the bidder may appeal the determination in a manner
consistent with the City's Protest Policy. Appeals are coordinated by the Purchasing Division
heard by the Procurement and Payables Division manager for contracts less than or equal to
$500,000 and by Contracts and Awards Board for contracts greater than $500,000.
Request for Bids Specification No. PF25-0300N
Template Revised: 08/01/2025

1. MINIMUM REQUIREMENTS
Vendors should have completed a minimum of 1 - 3 projects of similar scope and size of
window washing contracts in venues that are similar to the Greater Tacoma Convention Center.
(Complete Record of Prior Contracts in Appendix B)
2. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS
City of Tacoma Standard Terms and Conditions apply.
3. INSURANCE REQUIREMENTS
Successful proposer will provide proof of and maintain the insurance coverage in the amounts
and in the manner specified in the City of Tacoma Insurance Requirements contained in this
solicitation. (See Appendix C)
4. DESCRIPTION OF WORK
The City of Tacoma (City) / Tacoma Venues and Events (TVE) is soliciting bids to establish one
or more contracts with qualified vendors to fulfill the City's needs for exterior and interior window
cleaning at the Greater Tacoma Convention Center. Contract(s) will be awarded to the lowest
responsive and responsible bidder(s) based on price, product quality and availability. See
Appendix A for Detailed Scope of Work Requirements.
5. ANTICIPATED CONTRACT TERM
The contract term will be for three years with two, one-year options to renew. The City reserves
the right to cancel the contract for any reason, by written notice, as stipulated in the contract.
6. CALENDAR OF EVENTS
This is a tentative schedule only and may be altered at the sole discretion of the City.
The anticipated schedule of events concerning this RFB is as follows:
Pre-Bid Meeting: 2/27/2026
Question Deadline: 3/4/2026
City response to Questions: 3/10/2026
Submittal Due Date: 3/18/2026
Anticipated Award Date, on or about: March/April
7. INQUIRIES
7.1 Questions can be submitted to Ivory Ramos, Buyer, via email to Iramos@tacoma.gov.
Subject line to read:
PF25-0300N - GTCC Window Cleaning - VENDOR NAME
7.2 Questions are due by 3 pm on the date included in the Calendar of Events section.
Request for Bids Specification No. PF25-0300N
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7.3 Questions marked confidential will not be answered or included.
7.4 The City reserves the discretion to group similar questions to provide a single answer or
not to respond when the requested information is confidential.
7.5 The answers are not typically considered an addendum.
7.6 The City will not be responsible for unsuccessful submittal of questions.
7.7 Written answers to questions will be posted alongside these specifications at
www.tacomapurchasing.org.
8. PRE-BID MEETING
A pre-bid meeting will be held on February 27, 2026 at 10 am in in the Greater Tacoma
Convention Center, lobby, 1500 Commerce Tacoma, WA 98402.
9. DISCLAIMER
The City is not liable for any costs incurred by the Respondent for the preparation of materials,
or a proposal submitted in response to this RFB, for conducting any presentations to the City, or
any other activities related to responding to this RFB, or to any subsequent requirements of the
contract negotiation process.
10. RESPONSIVENESS
Bid submittals must provide ninety (90) days for acceptance by City from the due date for
receipt of submittals. All submittals will be reviewed by the City to determine compliance with
the requirements and instructions specified in this RFB. The Respondent is specifically notified
that failure to comply with any part of this RFB may result in rejection of the submittal as non-
responsive. The City reserves the right, in its sole discretion, to waive irregularities deemed
immaterial. The City also reserves the right to not award a contract or to issue subsequent
RFB's.
11. AWARD
Awardee shall be required to comply with 2 CFR part 25 and obtain a unique entity
identifier and/or be registered in the federal System for Award Management as
appropriate.
Award will be made to the lowest responsive, responsible bidder. All bidders shall provide unit
or lump sum pricing for each line item. Each line item will be added up for a subtotal price. The
subtotal price will be compared amongst each bidder, including any payment discount terms
offered twenty (20) days or more. The City may also take into consideration all other criteria for
determining award, including evaluation factors set forth in Municipal Code Section 1.06.262.
All other elements or factors, whether or not specifically provided for in this specification, which
would affect the final cost to and the benefits to be derived by the City will be considered in
Request for Bids Specification No. PF25-0300N
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determining the award of the contract. The final award decision will be based on the best
interests of the City.
The City reserves the right to let the contract to the lowest responsible bidder whose bid will be
the most advantageous to the City, price and any other factors considered. In evaluating the
proposals, the City may also consider any or all of the following:
1. Compliance with specification.
2. Proposal prices, listed separately if requested, as well as a lump sum total
3. Time of completion/delivery.
4. Warranty terms.
5. Bidder's responsibility based on, but not limited to:
a) Ability, capacity, organization, technical qualifications and skill to perform the
contract or provide the services required.
b) References, judgment, experience, efficiency and stability.
c) Whether the contract can be performed within the time specified.
d) Quality of performance of previous contracts or services
12. PREVAILING WAGE INFORMATION
If this project requires prevailing wages under chapter 39.12 RCW, any worker, laborer, or
mechanic employed in the performance of any part of the work shall be paid not less than the
applicable prevailing rate of wage.
The project site is located in Piercy County/Counties.
The effective date for prevailing wages on this project will be the submittal deadline with these
exceptions:
1. If the project is not awarded within six months of the submittal deadline, the award date
is the effective date.
2. If the project is not awarded pursuant to a competitive solicitation, the date the contract
is executed is the effective date.
3. Janitorial contracts follow WAC 296-127-023.
Except for janitorial contracts, these rates shall apply for the duration of the contract unless
otherwise noted in the solicitation.
Look up prevailing rates of pay, benefits, and overtime codes from this link:
https://secure.lni.wa.gov/wagelookup/
REQUIRED FILINGS
The contractor and all subcontractors covered under 39.12 RCW shall submit to the Department
of Labor and Industries (L&I) for work provided under this contract:
Request for Bids Specification No. PF25-0300N
Template Revised: 08/01/2025