GRDA Public Access Areas

Agency:	Grand River Dam Authority
State:	Oklahoma
Type of Government:	State & Local
NAICS Category:	561621 - Security Systems Services (except Locksmiths)
Posted Date:	Feb 20, 2025
Due Date:	Mar 5, 2025
Solicitation No:	RFQ 2631
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

NewsRFQ 2631

Feb 20, 2025

The bid is due March 05, 2025, at 2:00 PM Central Time.

Question and Answer Deadline: March 03, 2025, at 12:00 PM Central Time.

All completed packets are to be submitted to jaclyn.porter@grda.com.

Non-Mandatory Pre-Bid Meeting will be held at Snowdale Park on February 26, 2025, at 9:30 AM Central Time Address: 501 S 439 Salina, OK 74365 Notify jaclyn.porter@grda.com of attendance.

RFQ 2631 PKT

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GRAND RIVER DAM AUTHORITY

RFQ/RFP# 2631

Solicitation Cover Page

1. Solicitation #: 2631

2. Solicitation Issue Date: February 20, 2025

3. Brief Description of Requirement:

The Grand River Dam Authority is seeking responses for GRDA Public Access Areas.

4. Response Due Date: March 05, 2025 Time: 2:00 PM Central Time

5. Contracting Officer:

Name: Jaclyn Porter

Phone: 918-256-0656

Email: jaclyn.porter@grda.com

Grand River Dam Authority is an agency of the State of Oklahoma.

P.O. Box 669 Chouteau, OK 74337 *918-256-5545

GRAND RIVER DAM AUTHORITY

RFQ/RFP# 2631

This is a standard bid. Please scan and email your quote to jaclyn.porter@grda.com . The bid opening date

for this RFQ is March 05, 2025.

A non-mandatory job site visit for prospective Bidders will be held on February 26, 2025, at 9:30am Central

Time at Snowdale Park 501 S 439 Salina, OK 74365.

Please contact the Contract & Procurement Officer for specific directions to the site. Failure of a prospective

Bidder to attend may impact GRDA’s consideration and evaluation of that Bidder’s Bid. All statements made

by GRDA at the job site examination meeting are informational only, and the terms of the final Contract (if

any) between GRDA and the prevailing Bidder will control.

If the vendor, or any of the vendor's employees, participating in this RFP needs or has questions about the

Authority's accommodation for people with disabilities please contact the GRDA Procurement Office by

telephone 918-256-5545, to make the necessary arrangements. Requests should be made as early as possible

to allow time to arrange the accommodation.

Questions and Answers deadline: March 03, 2025, at 12:00 PM CT.

A completed non-collusion certificate is required and must be submitted with your bid.

This form must be signed by an authorized representative of your company in the space provided in the

forms.

EVALUATION

The award to the successful bidder will be based on best valve criteria received that meets the specifications

listed and the requirements herein. This is to include but not limited to the following items in no order of

preference:

1. Number of years in business.

2. Experience working with cities, parks, counties, or the state.

3. Three (3) references of current clients and the contract length.

GRDA will take into consideration past performance and ability to meet delivery deadlines in the

evaluation. Preference may be given to vendors that accept EPay as method of payment if analysis

estimates that such appears to result in a lower cost to GRDA. Additional payment terms may also be

taken into consideration in the analysis process.

GRDA will take into consideration past performance and ability to meet delivery deadlines in the evaluation.

****** Read the General Bidding Instructions attached to this RFQ for further instructions. ******

Grand River Dam Authority is an agency of the State of Oklahoma.

P.O. Box 669 Chouteau, OK 74337 *918-256-5545

Only one form needs to

be completed either ACH

or EPay

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

918-256-5545

GRDA payment options are EPay (Preferred Payment Method) or ACH.

GRDA Visa Payment (EPay Program)

Preference may be given to vendors that accept EPay as method of payment if

analysis estimates that such appears to result in a lower cost to GRDA. Additional

payment terms may also be taken into consideration in the analysis process.

NOTE: This is not a credit card payment at time of sale (POS transaction). It is an

electronic VISA payment after an invoice has been submitted and processed for

payment. Payment terms on VISA payments are in accordance with those agreed upon

on the solicitation and the resulting PO/Contract.

When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit

ghost account number (no physical plastic) which remains at a zero credit limit until an

invoice is received from the vendor and processed by GRDA Accounts Payable. Once an

invoice from a vendor has been processed for payment the vendor will receive a secure

remittance advice via email providing the invoice information and full card account

information authorizing the vendor to run the card and post the transaction at which time

the account credit limit will return to zero until the next payment.

To learn more about the benefits of the Visa payment program, and to obtain answers to

FAQ, click or copy and paste the following URL into your browser:

www.bankofamerica.com/epayablesvendors.

Will accept payment by Visa: Yes ____ No ____ (check one)

Visa acceptance signature: _________________________

Designated Accounts Receivable Contact for Visa remittance advices:

Name: __________________________

Phone: __________________________

Email: __________________________

If a vendor elects to not accept EPay as the payment method, additional terms which

provide discounts for earlier payment may be evaluated when making an award. Any

such additional terms shall be for discounts for payment to be made no less than ten (10)

days and may increase in five (5) day increments up to thirty (30) days. Discounts offered

must be in half or whole percent increments. The date from which the discount time is

calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to

the proper recipient, the invoiced goods or services have been received, and the invoice

includes sufficient detail as identified in the solicitation.

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

918-256-5545

GRDA Request for ACH Transaction and Authorization Form

This form does not need to be filled out if you accept EPay as the form of payment.

If this form has already been provided to GRDA and you are currently being paid

by ACH you do not have to fill the form out again.

This form has previously been provided to GRDA. YES:______

Thank you for providing the following information as GRDA moves toward a more

efficient method of ACH as the payment method to our vendors. Please add the ACH

routing and account number to future invoices if possible.

Vendor Information

Name:_______________________________

Address: _____________________________

City:_______________ State:____________ Zip Code:___________

Email: _______________________________

Phone:_______________________________

Send EFT Email Remittance Advice Yes

If yes, please include email address: ________________________________________

ACH Delivery:

Bank Routing Number: ___________________________

Account Number:________________________________

Bank Name: ____________________________________

Bank Address: ___________________________________

City:_______________ State:____________ Zip Code:___________

Beneficiary Name: ________________________________

Vendor verification signature: __________________________________

Thank you for your business!

Sincerely,

Accounts Payable Department

Accounts.payable@grda.com

Snowdale State Park

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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GRDA Public Access Areas

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