Grass Seed

TOWN OF GREENWICH NO.: 7961
PURCHASING DEPARTMENT
101 Field Point Road ISSUE DATE:06/23/2026
Greenwich, CT 06830
203 622-7881 DEADLINE DATE:07/14/2026
DEADLINE TIME: 11:00 AM
X REQUEST FOR BID
REQUEST FOR PROPOSAL
PREBID CONFERENCE:
TIME AND DATE:
LOCATION:
RFB/RFP TITLE: GRASS SEED
LOCATION: GREENWICH, CT
PREQUALIFICATION
X STANDARDS/SPECIFICATIONS
INSURANCE REQUIRED
PLEASE NOTE:
1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.
NO bids/proposals will be accepted after the date and time specified above. Bidder is responsible for
actual delivery of the bid/proposal sent by mail or commercial express service to the PURCHASING
DEPARTMENT before the deadline time. Bids/proposals received after the deadline time will not be
considered. PLEASE CLEARLY INDICATE BID/PROPOSAL NUMBER ON LOWER LEFT-HAND
CORNER OF ENVELOPE.
2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.
3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING
INSURANCE DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.
4. Bid/Proposal number must appear on all bids and related correspondence.
5. The Town of Greenwich is exempt from Federal and State Taxes.
6. The Town will consider an alternate bid only if Bidders have been permitted to provide an alternate
bid. An alternate bid must be clearly identified as such in order to be considered by the Town.
7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.
8. Terms and Conditions indicated on reverse.
__________________________________________
Anthony Guardi, Procurement Specialist
An Affirmative Action/Equal Opportunity Employer, M/F/H

Terms and Conditions
Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after
submitting bid, dispute any of the specifications or assert that there was any misunderstanding in regard to the
furnishing and delivering of the items called for in the proposal.
The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.
The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the
Town of Greenwich, or to accept that bid which appears to be in the best interest of the Town of Greenwich. The
Town of Greenwich reserves the right to waive any informalities in or reject any or all bids, or any part of any
bid.
References to a particular trade name or manufacturer's catalog or model number are made for descriptive
purposes to guide the Bidder in interpreting the requirements of the Town of Greenwich. They should not be
construed as, nor are they intended to exclude proposals on other types of materials, equipment and supplies.
However, the Bidder, if awarded a contract will be required to furnish the particular item referred to in the
specification or description unless a departure or substitution is clearly noted and described in the proposal.
Respondents shall provide one proposal and Bidders one bid price for each specified required line item with no
more than one total lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide
no more than one bid reply unless allowed by the solicitation. Bidders shall not include in their prices any
Federal or State taxes from which the Town of Greenwich is exempt.
The successful Bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments
brought or recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the
insurance requirements set forth by the Town of Greenwich Risk Manager shall be deemed unresponsive.
No proposal shall be received from, or contract awarded to, any person, firm or corporation who is in default or
in debt to the Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or
otherwise from any obligation to the Town of Greenwich.
Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or
alterations must be initialed by the Bidder in ink. Failure to sign and give all information requested in the
proposal may result in the bid being rejected.
Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of contract shall be for
the quantities actually ordered as needed during the contract period. However, the Town of Greenwich reserves
the right to increase or decrease the quantities by 10%.
Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and
unloading costs; fully prepaid F.O.B. destination in place inside delivery. Debris, if any, removed.
The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an
award is made on an item by item basis, the unit price prevails. The Town reserves the right to make award in
best interest of its own operation. All awards are contingent upon certification by the Town Comptroller that
funds are available in appropriate accounts.
It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed
during the life of the contract whether more or less than estimated quantities. Unit prices shall not be
subject to any increase during the life of the contract.
All deliveries are to be made within the time period specified in the bid proposal upon receipt of written
purchase order or authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser.
Receipt of contract is not authority to ship. Emergency deliveries are to be made within twenty-four (24) hours
from receipt of a telephone request from the Town of Greenwich. All deliveries are to be made on business
weekdays between the hours of 9:00 A.M. and 4:00 P.M. except as may be otherwise arranged by the Supplier and
Purchaser.
In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve
the right to purchase any such bid item on the open market and to charge any increase in price paid over the
current contract price to the account of the vendor.
All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of
validity, if different. Therefore, Bidder agrees that prices will remain firm for acceptance for that period.
Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of
the services by the Town of Greenwich.
The contractor will not discriminate against any employee or applicant for employment because of race, religion,
color, sex or national origin. The contractor, however, will take affirmative action to insure that minority
group members are employed and are not discriminated against during employment. Such actions shall include, but
not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection of training,
including apprenticeship.
The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, state that all qualified applicants will receive consideration for employment without regard to
race, religion, color, sex or national origin. The contractor will send to each labor union or representative
of workers with which he has a collective bargaining agreement or other contract of understanding, a notice
advising the labor union or worker's representative of the contractors' commitments under this specification and
under rules, regulations and orders promulgated by the State.
"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to
be implemented, with good faith efforts, for minority group members.
"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders,
American Indian, and Alaskan Natives.
The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and
interest in and to all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. Section 15, or
under Chapter 624 of the General Statutes of Connecticut, arising out of the purchase of services, property or
intangibles of any kind pursuant to a public purchase contract or subcontract. This assignment shall be made
and become effective at the time the public purchasing body awards or accepts such contract, without further
acknowledgment by the parties.

TOWN OF GREENWICH, CT
REQUEST FOR BID #7961 DEADLINE: 07/14/2026 AT 11:00 AM
GRASS SEED
BACKGROUND
The Town of Greenwich Purchasing Department, on behalf of the Department of Parks and
Recreation, is soliciting bids for the Town's annual supply of Grass Seed.
GENERAL INFORMATION
The Town will order Grass Seed on an as-needed basis. The term of the Award shall be 10/01/2026
to 09/30/2027.
The Town's estimated annual supply of Grass Seed is provided on the Reply Sheets. The Town
makes no guarantees as to the amount of Grass Seed that may be purchased. The Town may
purchase more or less than the quantity indicated on the Reply Sheets. The Town reserves the right
to award to more than one Vendor.
The Vendor(s) shall hold firm all bid prices for the one (1) year term of the Award. The Grass
Seed will be ordered multiple times throughout the year and shall be delivered by the awarded
Vendor to multiple locations within the Town of Greenwich, CT. The Vendor(s) shall deliver all
Grass Seed within five (5) days of receiving an order. The Vendor(s) shall have the ability to
offload Grass Seed at various Town of Greenwich locations.
GRASS SEED SPECIFICATIONS
The Town utilizes the Grass Seed varieties listed below. Refer to Reply Sheet Page 1 of 4 for
estimated quantities.
1)60% Improved Variety Kentucky Bluegrass / 40% Turf Type Perennial Ryegrass in 50 lb. bags
2)50% Improved Variety Kentucky Bluegrass / 50% Turf Type Perennial Ryegrass in 50 lb. bags
3)Three-way Triplex Perennial Ryegrass in 50 lb. bags
4)Turf Annual Ryegrass in 50 lb. bags
5)Regenerating Perennial Ryegrass in 50 lb. bags
6)Rhizomatous Tall Fescue in 50 lb. bags
BIDDER REPLY
Bidders shall respond to this Request for Bid (RFB) by completing the attached Reply Sheets.
Bidders shall indicate their pricing and all other required information on the Reply Sheets. The
pricing on the Reply Sheets shall be complete and shall include the costs of all shipping, delivery,
installation, labor, insurance, certificates, permits, and/or other prices pertaining to this
procurement.
Bidders shall indicate their pricing and lead times (in days) on the Reply Sheets. For products not
available from the Bidder, the Bidder may write "no bid" on the corresponding price line(s). For
products with Fixed Agency Prices the Bidder shall indicate delivery lead time only. For Agency
products not available from the Bidder, the Bidder may write "no bid" on the corresponding lead
time line(s).
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Bidders shall not alter the Reply Sheets. Bidders that alter the Reply Sheets by changing quantities,
sizes, product names, product descriptions, etc. may be disqualified.
The awarded Vendor will be required to furnish the item on the Reply Sheets, unless a substitution
is formally approved in an addendum prior to the RFB deadline.
The pricing on the Reply Sheets shall be complete and shall include all shipping and inside delivery
costs to Greenwich, CT. Shipping terms are FOB Greenwich, Freight Prepaid, and Allowed. The
term of the Award will be one (1) year. All prices shall be held firm for the term of the Award.
ISSUANCE OF ADDENDA
The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will
be posted to the Town's website (www.greenwichct.gov/bids) up to 48 hours in advance of the
deadline. It is the responsibility of the Bidder to check the Town's website for addenda, the Town
will not provide notification. If in the Town's opinion revisions are of such a magnitude, the
deadline for this solicitation may be extended in an addendum. In addition, addenda can change
Specifications, Reply Sheets, and times/dates for Pre-Bid Conferences, as well as deadlines for
questions and submissions.
DELIVERY OF BIDS
Bids shall be delivered via USPS or commercial delivery service (UPS, FedEx etc.) to the Town
of Greenwich Purchasing Department, First Floor, Town Hall, 101 Field Point Road, Greenwich,
CT 06830 by:
11:00 AM on Tuesday, July 14th, 2026
The Purchasing Department is accepting hand-delivered bids. Bids received after the deadline
date and time will not be accepted and will be returned unopened to the Bidder. The Reply Sheets
must be completed and returned with the bid in a sealed envelope. Please clearly indicate
RFB #7961 on the lower left-hand corner of the envelope.
PACKAGING
Each bid must be sealed to provide confidentiality of the information prior to the submission date
and time. Please note the RFB # on the outside of the package. The Town will not be responsible for
premature opening of bids that are not properly labeled.
PRICE GUARANTEE / DURATION OF BID
Bids will remain in effect for a minimum of ninety (90) days from the deadline for submission of the
bid.
BID COSTS
The Bidder shall be responsible for all costs incurred in the development and submission of their
bid. The Town assumes no contractual obligation as a result of the issuance of this RFB, the
preparation or submission of a bid by a Bidder, or the evaluation of an accepted bid.
TAXES
The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government
and/or State of Connecticut, and such taxes shall not be included in the bid prices.
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PAYMENTS
The Town of Greenwich shall make payment net thirty (30) days of receipt of invoice, submittal
of documentation, and acceptance of the products and/or services.
RESERVATION OF RIGHTS
The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best
interest of the Town, or to accept that bid which appears to be in the best interest of the Town. The
Town reserves the right to waive any and all informalities, or to reject any or all bids or any part of
any bid.
CANCELLATION OF AWARD/CONTRACT
If the Vendor fails to perform or observe any material term or condition of the bid/proposal or
Award/Contract and such failure continues for thirty (30) days after the Vendor's receipt of written
notice, the Town of Greenwich may cancel the Award/Contract without liability for cancellation
or termination charges.
MODIFICATION OR WITHDRAWAL OF BID PRIOR TO DEADLINE
A Bidder wishing to withdraw a bid prior to the deadline may do so by preparing a formal written
request on company letterhead. The person who signs the letter must be the same person who
signed the Reply Sheets. The Town will verify that the signature on the letter matches the signature
on the Reply Sheets.
The Town will also verify the request to withdraw the bid by calling the Bidder at the telephone
number provided on the Reply Sheets.
After the Town is satisfied that a request to withdraw a bid before the established deadline is valid,
the bid will be returned to the Bidder. The Bidder may then withdraw completely from the bidding
process or may modify the bid and resubmit before the deadline.
MODIFICATION OR WITHDRAWAL OF BID AFTER DEADLINE
If a bid security is required and a Bidder does not honor their bid for the specified time, the bid
check shall become the property of the Town; or, if a Bid Bond was furnished, the Bid Bond shall
become payable to the Town.
After the deadline, the submitted bids become the property of the Town and are valid offers to be
honored by the Bidder for sixty (60) days or longer, as specified in the Request for Bid.
Bidders who do not honor their bids for the sixty (60) day (or as specified) period, shall be
disqualified.
PERMITS
If applicable, the Contractor shall ascertain any permits required to perform the service as
described in the Specifications and Scope of Work. All required permits shall be obtained and
paid for by the Contractor.
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FEDERAL, STATE, AND LOCAL LAWS
The Bidder shall acknowledge and agree that if awarded the RFB, Bidder shall be solely
responsible for strict compliance with all Federal, State, and Local statutes, laws, codes, rules,
regulations, and ordinances, and to obtain and maintain all necessary licenses and permits relating
to this procurement.
APPLICABLE LAW
The laws of the State of Connecticut shall govern this Award/Contract and any and all litigation
related to this Award/Contract. In the event of litigation related to this Award/Contract, the
exclusive forum shall be the State of Connecticut and the exclusive venue for such litigation shall
be the Judicial District for Stamford/Norwalk at Stamford.
PROHIBITED
Consumption or use of alcohol and/or drugs is prohibited on school property. Any individual with
alcohol or drugs will be removed from said property. Smoking in the building, consumption of
alcoholic beverages, or any illegal substance is expressly prohibited on all Greenwich Public
Schools property, in all school buildings, and on school grounds. All employees or persons
entering the property surrounding the school are restricted to the immediate area of work.
Communication between workers and students will not be tolerated.
CONTRACTOR/VENDOR VERIFICATION
If applicable, the Contractor/Vendor is required to perform employee background checks as
imposed by Section 2 of Public Act 16-67; which amended Connecticut General Statutes 10-
222c. The statute, as amended, applies to Contractors/Vendors as well as to the
Contractor's/Vendor's employees. With respect to Contractors/Vendors, the statute requires that
the Contractor/Vendor follow the procedures regarding applicant background checks for any
employee with such a Contractor/Vendor who would be in a position in the school district
involving possible student contact. State of Connecticut Contractor Verification form (in
accordance with Public Act 16-67) is attached as Exhibit A.
CONFIDENTIALITY/DISCLOSURE
"Contractor" refers to all Bidders/Respondents submitting a bid/proposal.
The Town will afford due regard to the Contractor's request for the protection of proprietary or
confidential information received. However, all materials associated with the Bid/Proposal and the
Contract are subject to the terms of the Connecticut Freedom of Information Act ("FOIA") and all
corresponding rules, regulations and interpretations. In making such a request, the Contractor may
not state generally that the materials are proprietary or confidential in nature and therefore not
subject to release to third parties. The specific sentences, paragraphs, pages or sections that the
Contractor believes are exempt from disclosure under FOIA must be specifically identified as
such. An explanation and rationale to justify each exemption consistent with FOIA must
accompany the request. The rationale and explanation must be stated in terms of the prospective
harm to the competitive position of the Contractor that would result if the identified material were
to be released and the reasons why the materials are legally exempt from release pursuant to FOIA.
If the Contractor indicates that certain documentation is submitted in confidence, by specifically
and clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep
said information confidential to the extent permitted by law. The Town, however, shall have no
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obligation to initiate, prosecute or defend any information that is sought pursuant to a FOIA
request. The Contractor shall have the burden of establishing the availability of any FOIA
exemption in any proceeding where it is an issue. In no event shall the Town, or any representative
of the Town, be liable for the disclosure of any documents or information in its possession which
the Town believes are required to be disclosed pursuant to FOIA or other requirements as
mandated by policy/law.
Additionally, as per Section 1-210(b) of FOIA - Nothing in the Freedom of Information Act shall
be construed to require the disclosure of:
(24)Responses to any request for proposals or bid solicitation issued by a public agency, responses
by a public agency to any request for proposals or bid solicitation issued by a private entity, or any
record or file made by a public agency in connection with the contract award process, until such
contract is executed or negotiations for the award of such contract have ended, whichever occurs
earlier, provided the chief executive officer of such public agency certifies that the public interest
in the disclosure of such responses, record or file is outweighed by the public interest in the
confidentiality of such responses, record or file.
ISSUING AUTHORITY
Mr. Anthony Guardi, Procurement Specialist, is responsible for the conduct of this procurement.
Any inquiries or requests regarding this procurement must be submitted in writing to Mr. Guardi
at the address below by 11:00 AM on Tuesday, June 30th, 2026:
Town of Greenwich
Purchasing Department
101 Field Point Road
Anthony.Guardi@GreenwichCT.Gov
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TOWN OF GREENWICH, CT
REQUEST FOR BID #7961 DEADLINE: 07/14/2026 AT 11:00 AM
GRASS SEED
REPLY SHEET (Page 1 of 4)
GRASS SEED PRICING
The Bidder shall provide the Brand Name of the Grass Seed and complete the Unit Pricing below,
inclusive of all costs such as shipping and inside delivery to Greenwich, CT. The Town reserves
the right to purchase more or less than the estimated annual quantities listed below. Bid pricing
shall remain fixed through 9/30/2027.
Estimated Annual Unit Price
Grass Seed
Quantity Per 50 lb. Bag
60% Improved Variety Kentucky Bluegrass/
40% Turf Type Perennial Ryegrass 150 Bags $_________
Brand Name: ________________________
50 % Improved Variety Kentucky Bluegrass/
50% Turf Type Perennial Ryegrass 150 Bags $_________
Brand Name: ________________________
Three-way Triplex Perennial Ryegrass
150 Bags $_________
Brand Name: ________________________
Turf Annual Ryegrass
100 Bags $_________
Brand Name: ________________________
Regenerating Perennial Ryegrass
100 Bags $_________
Brand Name: ________________________
Rhizomatous Tall Fescue
100 Bags $_________
Brand Name: ________________________
BIDDER'S COMPANY NAME: _________________________________________________
AUTHORIZED SIGNATURE: __________________________________________________
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TOWN OF GREENWICH, CT
REQUEST FOR BID #7961 DEADLINE: 07/14/2026 AT 11:00 AM
GRASS SEED
REPLY SHEET (Page 2 of 4)
REFERENCES
Bidder shall list below the names and telephone numbers of at least three (3) customers/references for
whom they provided products/services similar to the ones described in this RFB:
REFERENCE CONTACT NAME TELEPHONE #
The Bidder may list below the key features that distinguish the Bidder's products/services from their
competitors:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
BIDDER'S COMPANY NAME: _______________________________________________________
AUTHORIZED SIGNATURE: ________________________________________________________
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TOWN OF GREENWICH, CT
REQUEST FOR BID #7961 DEADLINE: 07/14/2026 AT 11:00 AM
GRASS SEED
REPLY SHEET (Page 3 of 4)
STATEMENT OF NON-COLLUSION
In submitting this bid/proposal, the undersigned declares that this is made without any connection with any persons
making another bid/proposal on the same contract; that the bid/proposal is in all respects fair and without collusion,
fraud, or mental reservation; and that no elected or appointed official of the Town, or any person or entity in the
employ of the Town, is directly or indirectly interested in said bid/proposal or in the supplies or work to which it
relates, or in any portion of the profits thereof, except as permitted under the Town of Greenwich Code of Ethics.
CODE OF ETHICS
In submitting this bid/proposal, the undersigned further declares and certifies that a) it has not, and will not induce
or attempt to induce any Town of Greenwich employee or officer to violate the Town of Greenwich Code of Ethics
in connection with its offer to provide goods or services under, or otherwise in the performance of, such contract,
and b) if an elected or appointed official or any person in the employ of the Town has a direct or indirect interest in
Vendor or any supplier or Subcontractor expected to be involved with the contract, such person or entity is in
compliance with the safe harbor procedures established by the Town of Greenwich Board of Ethics or has received
an advisory from the Town's Board of Ethics with respect to such involvement. Bidders are hereby notified that the
Town's Code of Ethics' definition of a Town Officer includes outside consultants to and agents of the Town in
addition to elected and appointed officials and Town employees. The full Code of Ethics can be found on the Town
website https://www.greenwichct.gov/682/Board-of-Ethics.
The undersigned further understands that the above declarations are material representations to the Town of
Greenwich made as a condition to the acceptance of the bid/proposal. If found to be false, the Town of Greenwich
retains the right to reject said bid/proposal and rescind any resulting contract and/or purchase order and notify the
undersigned accordingly, thereby declaring as void said bid/proposal and contract or purchase order.
Relevant provisions of the Town's Code of Ethics are:
Section 2. DEFINITIONS. (1) Indirect interest, without limiting its generality, shall mean and include the interest
of any subcontractor in any prime contract with the Town and the interest of any person or his immediate
family in any corporation, firm, or partnership which has a direct or indirect interest in any transaction
with the Town. (2) Substantial financial interest shall mean any financial interest, direct or indirect,
which is more than nominal, and which is not common to the interest of other citizens of the Town. (3)
Town officer shall mean and include any official, employee, agent, consultant, or member, elected or
appointed, of any board, department, commission, committee, legislative body, or other agency of the
Town. (4) Transaction shall mean and include the offer, sale, or furnishing of any real or personal
property, material, supplies, or services by any person, directly or indirectly, as Vendor, prime
contractor, subcontractor, or otherwise, for the use and benefit of the Town for a valuable consideration,
excepting the services of any person as a Town officer.
Section 3. GIFTS AND FAVORS. No Town officer or his immediate family shall accept any valuable gift, thing,
favor, loan, or promise that might influence the performance or nonperformance of his official duties.
Section 4. IMPROPER INFLUENCE. No Town officer having a substantial financial interest in any transaction
with the Town or in any action to be taken by the Town shall use his office to exert his influence or to
vote on such transaction or action.
By signing below, the undersigned acknowledges reviewing and understanding the Non-Collusion
and Code of Ethics statements contained herein and confirms compliance with the contents:
AUTHORIZED SIGNATURE: ________________________________________________________
PRINT NAME: _____________________________________________________________________
BIDDER'S COMPANY NAME: _______________________________________________________
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