Graphic and Creative Design Services

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541430 - Graphic Design Services
Posted Date:	Aug 3, 2026
Due Date:	Aug 6, 2026
Solicitation No:	320-220726FD
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Solicitation Number:	320-220726FD
Project Title:	Graphic and Creative Design Services
Description:	The awarded firm shall provide the following: 1. Conceptualize, design, and deliver graphic design materials, including but not limited to brochures, fact sheets, invitations, billboards, magazines, email templates, infographics, advertisements, flyers, PowerPoint presentations, newsletters, social media graphics, website graphics, and other graphic and visual communication projects as requested by the City. The selected firm should also be able to create templates and collateral for use in Adobe Creative Cloud applications (InDesign, Photoshop, etc.) as well as Microsoft Word. 2. Provide up to 65 hours of graphic design services per month. Should service needs exceed 65 hours for two consecutive months, the scope of services and pricing may be renegotiated. Monthly workloads may vary depending on City initiatives, events, and communication needs. Unused hours may carry over to the following month. 3. Be available to complete projects with limited notice, as some assignments may require expedited turnaround times to support time-sensitive City communications. 4. Ensure all designs, materials, and concepts are suitable for production by a third-party printing vendor. 5. Upon acceptance of each design or concept, all intellectual property rights shall become the property of the City. 6. Include the cost of any necessary stock photography within the proposed pricing. All designs should adhere to the City's Branding Style Guide. 7. 8. Provide graphic design and creative services only. Printing services will be procured separately. Billing should be submitted on a monthly basis. 9. The proposed agreement shall be for an initial one-year term with the option to renew for two (2) additional one-year terms upon mutual agreement. Any increase in pricing for a renewal term shall not exceed 15% of the pricing established for the immediately preceding term.
Opening Date:	8/6/2026 2:00 PM
Posted Date:	8/4/2026
Status:	Open
Department:	CITY OF ROCKY MOUNT


Solicitation Number * 320-220726FD	Department CITY OF ROCKY MOUNT	Status Reason Open
Opening Date 2026-08-06T14:00:00.0000000	Posted Date * 2026-08-03T16:07:07.0000000Z	Primary Commodity Code Graphic design
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * RFP
Owner Alicia Gaines
Description The awarded firm shall provide the following: 1. Conceptualize, design, and deliver graphic design materials, including but not limited to brochures, fact sheets, invitations, billboards, magazines, email templates, infographics, advertisements, flyers, PowerPoint presentations, newsletters, social media graphics, website graphics, and other graphic and visual communication projects as requested by the City. The selected firm should also be able to create templates and collateral for use in Adobe Creative Cloud applications (InDesign, Photoshop, etc.) as well as Microsoft Word. 2. Provide up to 65 hours of graphic design services per month. Should service needs exceed 65 hours for two consecutive months, the scope of services and pricing may be renegotiated. Monthly workloads may vary depending on City initiatives, events, and communication needs. Unused hours may carry over to the following month. 3. Be available to complete projects with limited notice, as some assignments may require expedited turnaround times to support time-sensitive City communications. 4. Ensure all designs, materials, and concepts are suitable for production by a third-party printing vendor. 5. Upon acceptance of each design or concept, all intellectual property rights shall become the property of the City. 6. Include the cost of any necessary stock photography within the proposed pricing. All designs should adhere to the City's Branding Style Guide. 7. 8. Provide graphic design and creative services only. Printing services will be procured separately. Billing should be submitted on a monthly basis. 9. The proposed agreement shall be for an initial one-year term with the option to renew for two (2) additional one-year terms upon mutual agreement. Any increase in pricing for a renewal term shall not exceed 15% of the pricing established for the immediately preceding term.

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CITY OF ROCKY MOUNT

Communications, Marketing and Public Relations

Request for Proposal #: 320-220726FD

Graphic and Creative Design Services

Date of Issue: 07/29/2026

Proposal Opening Date: 08/06/2026

At 2:00 PM ET

Contract Term: August 1, 2026-December 31, 2027

Direct all inquiries concerning this RFP to:

Fantashia Dickens

Purchasing Associate III

Email: Fantashia.Dickens@rockymountnc.gov

Phone: 252-972-1352

Request for Proposal # 320-220726FD

______________________________________________________

For purchasing division processing, please provide your company’s Federal Employer Identification

Number or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina

General Statute 132-1.10(b) this identification number shall not be released to the public. This page will

be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page is to be filled out and returned with your proposal.

Failure to do so may subject your PROPOSAL to rejection.

ID Number:

______________________________________________________

Federal ID Number or Social Security Number

______________________________________________________

Vendor Name

“All Vendors are hereby notified that they must have the

proper license as required under the North Carolina laws. All

prospective contractors shall be responsible for complying

with state law and local ordinances.”

Bid Number: 320-220726FD

Vendor: __________________________________________

CITY OF ROCKY MOUNT

COMMUNICATIONS, MARKETING AND PUBLIC RELATIONS

Refer ALL Inquiries regarding this RFP to:

Fantashia Dickens

Purchasing Associate III

Request for Proposal #320-220726FD

Proposals will be due: 08/06/2026

Contract Type: Service

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and

agrees to furnish and deliver any or all items upon which prices are PROPOSAL, at the prices set opposite each item within the time

specified herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without

collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any

violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2),

and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing

this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently

debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal

or State department or the City. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors

for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,

including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its

employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by,

any City Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering

public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the City, or

from any person seeking to do business with the City. By execution of this response to the RFP, the undersigned certifies, for your

entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised

by any employees of your organization.

Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED. Late

proposals cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days.

ACCEPTANCE OF PROPOSAL

If any or all parts of this proposal are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky Mount

Purchasing Office shall affix his/her signature hereto and this document and all provisions of this Request for Proposal along with

the Vendor proposal response and the written results of any negotiations shall then constitute the written agreement between the

parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

Page 3 | 16

Bid Number: 320-220726FD

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................6

2.0 GENERAL INFORMATION.......................................................................................................6

2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................6

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................6

2.3 RFP SCHEDULE .....................................................................................................................6

2.4 PROPOSAL QUESTIONS .......................................................................................................7

2.5 PROPOSAL SUBMITTAL .......................................................................................................7

2.6 PROPOSAL CONTENTS ........................................................................................................7

2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................8

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................8

3.1 METHOD OF AWARD.............................................................................................................8

3.2 PROPOSAL EVALUATION PROCESS...................................................................................9

3.3 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........9

3.4 INTERPRETATION OF TERMS AND PHRASES..................................................................10

4.0 REQUIREMENTS ...................................................................................................................10

4.1 CONTRACT TERM................................................................................................................10

4.2 PRICING................................................................................................................................10

4.3 INVOICES..............................................................................................................................10

4.4 MINORITY BUSINESS PARTICIPATION..............................................................................11

4.5 VENDOR EXPERIENCE........................................................................................................11

4.6 REFERENCES ......................................................................................................................12

4.7 PERSONNEL.........................................................................................................................12

4.8 VENDOR’S REPRESENTATIONS ........................................................................................12

5.0 SCOPE OF WORK .................................................................................................................13

5.1 GENERAL .............................................................................................................................13

5.3 PROJECT ORGANIZATION..................................................................................................13

5.4 TECHNICAL APPROACH .....................................................................................................13

5.5 ACCEPTANCE OF WORK ....................................................................................................13

5.6 TRANSITION ASSISTANCE .................................................................................................14

6.0 CONTRACT ADMINISTRATION.............................................................................................14

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Bid Number: 320-220726FD

Vendor: __________________________________________

6.1 PROJECT MANAGER AND CUSTOMER SERVICE ............................................................14

6.2 DISPUTE RESOLUTION .......................................................................................................14

6.3 CONTRACT CHANGES ........................................................................................................14

ATTACHMENT A: PRICING.............................................................................................................15

ATTACHMENT B: INSTRUCTIONS TO PVENDORS .......................................................................16

ATTACHMENT C: ACCEPTANCE OF GENERAL TERMS & CONDITIONSError! Bookmark not defined.

ATTACHMENT D: SUPPLEMENTAL VENDOR INFORMATION HISTORICALLY UNDERUTILIZED

BUSINESSES .........................................................................................................................16

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Graphic and Creative Design Services

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