Grant Development Services

Agency:	Early Learning Coalition of Osceola County
State:	Florida
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Aug 5, 2026
Due Date:	Aug 21, 2026
Solicitation No:	RFQ #2026GDS
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

RFQ #2026GDSGrant Development Services

Opening Date:

August 5, 2026

Closing Date:

August 21, 2026

Date Posted:

The Early Learning Coalition seeks qualifications from experienced grant writers, grant consultants, proposal development professionals, or funding strategy firms to provide strategic funding opportunity research, planning, proposal development, calendar management, and submission coordination services. The selected contractor will help the Coalition identify and pursue funding opportunities that align with its current work, approved funding priorities, existing programs, and core programmatic and operational activities.

Request for Quotes

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Request for Quote #2026GDS

GRANT DEVELOPMENT SERVICES

Released: August 5, 2026

The Early Learning Coalition of Osceola County (“the Coalition”) is soliciting quotes for Grant Development

Services.

To select a vendor, the Coalition will request a quote for goods and services based on the specifications listed in

(Attachment A). All quotes received will be evaluated based on experience and qualifications.

The selected vendor will be required to enter into an agreement with the Coalition to guarantee the

specifications listed, as well as to ensure adherence to all applicable state and/or federal laws.

1. General Information

The Early Learning Coalition of Osceola County is a nonprofit organization dedicated to ensuring early care

and education for children in Osceola County. Created in 2000, the Early Learning Coalition is one of 30 like

agencies that serve all 67 counties in the state of Florida and distributes both the Federal Child Care and

Development Block Grant (“CCDBG”) and State based VPK dollars to a diverse group of childcare providers.

Through a variety of affordable and innovative early education and voluntary pre‐kindergarten programs,

the Early Learning Coalition serves more than 7,000 children from birth to 12 years old and their families.

The Early Learning Coalition’s mission is to promote high‐quality school readiness, voluntary pre‐

kindergarten and after school programs, that further the physical, social, emotional, and intellectual well‐

being of Osceola County children, with a priority toward ages from birth through age five.

2. Scope of Work

The proposer shall, in a proper and satisfactory manner, provide all the goods and services set forth in

(Attachment A).

3. Quotes Submission Instructions

Organizations intending to respond to this Request for Quotation (RFQ) are requested to submit their

quotations via e-mail to cgarcia@elcosceola.org no later than August 21, 2026, by close of business (4:00 PM

EST). The email subject line must include the RFQ number and title.

SUBMISSION RESPONSIBILITY AND RECEIPT

RESPONDENTS ARE RESPONSIBLE FOR ENSURING THAT ALL QUOTES SUBMITTED TO THE COALITION, INCLUDING

INQUIRIES, ARE RECEIVED AT THE DESIGNATED LOCATION AND PRIOR TO THE SPECIFIED DATE AND TIME.

ANY QUOTE NOT RECEIVED BY THE COALITION AT THE SPECIFIED LOCATION AND BY THE STATED DEADLINE,

REGARDLESS OF ANY REASON, INCLUDING BUT NOT LIMITED TO TRANSMISSION ERRORS, DELIVERY ISSUES, OR

TECHNICAL DIFFICULTIES WILL BE CONSIDERED LATE AND WILL NOT BE EVALUATED.

THE COALITION WILL PROVIDE AN ACKNOWLEDGMENT EMAIL FOR QUOTES RECEIVED. RESPONDENTS ARE

ENCOURAGED TO FOLLOW UP WITH THE COALITION IF AN ACKNOWLEDGMENT IS NOT RECEIVED WITHIN A

REASONABLE TIME AFTER SUBMISSION, IN ORDER TO CONFIRM THAT YOUR QUOTE HAS BEEN SUCCESSFULLY

RECEIVED. SUCH FOLLOW-UP IS FOR ADMINISTRATIVE PURPOSES ONLY AND WILL NOT IMPACT THE EVALUATION

OR RESPONSIVENESS OF THE REPLY.

Submissions must include the following details:

• Quotation Total with the payment terms

(Please note: Payments are made on a net 30-day basis from the invoice date)

• Legal company name

• Full name, title and e-mail address of the individual authorized to sign the contract

• Business address

• Telephone number

In addition, please provide responses to the following questions:

• Is the organization a non-profit entity? (Yes or No)

• Is the organization a minority-owned business? (Yes or No)

• Are there any related parties associated with this submission? (Yes or No)

➢ If yes, please identify the individual and their relationship with any member of the board or

coalition staff.

4. Timetable

ACTIVITY

1 Deadline for Receipt of Quotes

2 Time period for evaluation of quotes

3 Anticipated Award

DATE

August 21, 2026, 4:00 p.m. EST

August 24, 2026 – August 27, 2027

August 28, 2027

5. Evaluation Process

The Coalition shall conduct a comprehensive review of the responses to the solicitation by convening a quote

evaluation committee based on the evaluation criteria set in (Exhibit 1).

Selected vendor(s) will be awarded through written notice to qualified and responsive Proposer(s) who(se)

quote is determined to be most advantageous to the Coalition, taking into consideration price, quality, and

other criteria.

Multiple bids may be selected to best provide the goods and services and to meet the goals outlined in the

Scope of Work for this RFQ.

6. Evaluation Criteria

Each quote will be evaluated based on the following criteria:

• Alignment with RFQ Scope of Work

• Timeliness, Professionalism, and Conciseness

• Expertise/Experience

• Availability of Resources

• Value of Product/Services

7. Contract

If the contract terms are not accepted, we reserve the right to proceed with the next highest-scoring vendor

who best meets the RFQ criteria and aligns with the needs of our agency. If any subsequent vendor also

declines the terms, we reserve the right to cancel this RFQ and reissue it to solicit additional quotes.

A professional services agreement will be negotiated for any work to be performed as a result of this RFQ. This

RFQ alone is in no way an agreement, obligation, or contract and in no way is the Coalition responsible for the

cost of preparing the quote. One copy of the quote will be retained for official files and become a public record.

The initial term of the agreement shall be September 1, 2026 through June 30, 2027. The agreement may be

renewed for up to three (3) additional one-year periods, contingent upon satisfactory performance and the

availability of funding, at the sole discretion of the Early Learning Coalition of Osceola County.

Please see attached Terms and Conditions (Exhibit 2) for review, if the undersigned shall be awarded this

contract, the undersigned must execute the terms and conditions attached to this RFQ.

THIS SPACE LEFT BLANK INTENTIONALLY

SCOPE OF WORK

Attachment A

1. Purpose

The Early Learning Coalition seeks qualifications from experienced grant writers, grant consultants, proposal

development professionals, or funding strategy firms to provide strategic funding opportunity research,

planning, proposal development, calendar management, and submission coordination services. The

selected contractor will help the Coalition identify and pursue funding opportunities that align with its

current work, approved funding priorities, existing programs, and core programmatic and operational

activities.

2. Background

The Coalition is a nonprofit organization dedicated to developing and implementing high-quality early

learning services that increase learning for young children and help families access child care, Voluntary

Prekindergarten, School Readiness, Child Care Resource and Referral, early literacy opportunities, and

provider supports. To expand, strengthen, and sustain services already aligned with its mission and strategic

priorities, the Coalition seeks additional grant funding that supports existing and planned programmatic

work, family and provider services, community initiatives, and organizational capacity.

3. Strategic Goals

1. Identify appropriate public, private, corporate, and philanthropic grant opportunities aligned with

Coalition funding priorities.

2. Create and maintain a practical grant application calendar that supports proactive planning, internal

coordination, and timely submissions.

3. Increase the Coalition’s capacity to submit multiple high-quality grant applications during the

contract period.

4. Leverage the knowledge and support of the CEO, Executive Assistant, program staff, and Grants

Committee to develop competitive proposals.

5. Strengthen the Coalition’s grant readiness, documentation, and internal grant development systems.

4. Required Services

The selected contractor will provide funding opportunity research, strategy, proposal writing, coordination,

and submission support to the Chief Executive Officer and designated Coalition staff. The engagement is

intended to be practical, organized, and results-oriented, helping the Coalition build a reliable funding

opportunity pipeline, prepare strong applications, coordinate internal inputs, and submit proposals that

support programmatic and operational needs.

5. Scope of Services

• Onboarding and Discovery Phase: Begin the engagement with a structured onboarding and discovery

process to assess the Coalition’s grant readiness, funding priorities, existing materials, internal

workflows, data sources, stakeholder roles, and capacity needs. This phase should include review of

current documents, meetings with key staff, identification of immediate and long-term funding

needs, and recommendations to guide the grant development work plan.

• Grant Research and Opportunity Identification: Research and identify grant opportunities that align

with the Coalition’s current work, approved funding priorities, existing programs, services,

operational needs, and strategic goals. The contractor should prioritize opportunities that support

or expand work the Coalition is already undertaking or has identified as a strategic need, rather than

pursuing unrelated new initiatives.

• Grant Application Calendar: Create and maintain a grant application calendar that includes

deadlines, eligibility requirements, priority level, internal preparation timelines, required

attachments, portal requirements, and recommended decision points.

• Calendar Management and Coordination: Manage the grant calendar in coordination with the CEO,

Executive Assistant, program staff, and Grants Committee to ensure timely planning, drafting, review,

approval, and submission.

• Portal Account Coordination: Work with the CEO and Executive Assistant to identify required grant

portals, coordinate creation or updating of portal accounts, collect needed organizational

information, and maintain clear records of login ownership and submission requirements.

• Grant Writing and Application Development: Draft, edit, assemble, and refine grant applications,

letters of inquiry, narratives, attachments, and supporting materials in alignment with funder

requirements and Coalition priorities.

• Internal Input and Review Process: Leverage the knowledge of agency leadership, program staff,

fiscal staff, and the Grants Committee to gather program descriptions, data, outcomes, budgets,

implementation plans, and other information needed for competitive proposals.

• Submission Organization: Organize the submission process for each approved grant opportunity,

including checklist development, assignment of internal tasks, draft timelines, quality control, final

review coordination, and submission support.

• Grant Readiness Support: Recommend improvements to standard grant materials, organizational

descriptions, program summaries, outcome language, data points, and document organization to

support future applications.

• Grant Resource Library: Create a standard organizational narrative, mission and vision statements,

program descriptions, staff biographies, board information, standard outcomes, frequently

requested statistics, community needs statements, organizational timeline, etc.

6. Key Deliverables

• Onboarding and discovery summary documenting assessed funding priorities, grant readiness

needs, existing materials reviewed, internal roles and workflows, key information gaps, and

recommended next steps.

• Initial funding opportunity work plan identifying approved funding priorities, current programs,

planned initiatives, operational needs, internal stakeholders, and recommended proposal pursuit

strategy.

• Grant prospect research list identifying approximately 15–25 aligned funding opportunities that

support current Coalition work, approved priorities, existing programs, planned initiatives, or

operational capacity needs, including funder names, application deadlines, eligibility notes, funding

amounts when available, priority level, and recommended next steps. Existing Coalition research

may be incorporated and expanded as part of this deliverable.

• Grant application calendar with internal milestones for planning, drafting, review, approval, portal

preparation, and submission.

• Ongoing calendar management updates and regular status reporting to the CEO and designated

staff.

• Portal account coordination tracker identifying required portals, account status, organizational

information needed, and submission requirements.

• Development, preparation, and/or submission support for approximately 4–6 prioritized grant

applications, letters of inquiry, or similar funding requests during the contract period, with writing

and review support from the CEO, program staff, fiscal staff, and Grants Committee as appropriate.

• Grant submission checklists and internal task assignments for each prioritized application to

support timely contributions from Coalition staff and the Grants Committee.

• Meeting agendas, notes, or follow-up items for grant planning meetings with the CEO, Executive

Assistant, program staff, and Grants Committee.

• Final summary of funding opportunities researched, applications submitted or prepared, pending

deadlines, materials developed, and recommendations for continued funding opportunity planning

and proposal support.

• Creation of a grant resource library to build basic grant writing sustainability within the organization

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Grant Development Services

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