Graduation Regalia Purchase/Rental

Agency: Iowa State University
State: Iowa
Type of Government: State & Local
Posted Date: Apr 15, 2024
Due Date: Apr 19, 2024
Solicitation No: RFQ-1000963
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type Request for Proposal (Public)
Status Issued
Number RFQ-1000963 Addendum 3 (Graduation Regalia Purchase/Rental)
Issue Date & Time 3/1/2024 02:00:02 PM (CT)
Close Date & Time 4/19/2024 04:00:00 PM (CT)
Notes Iowa State University of Science and Technology (ISU) is soliciting information from qualified contractors to provide the goods and/or services described herein.

Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate time to review and submit your response prior to the deadline.
Contact Information
Name Dustin Mohr
Address 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
Phone (515) 294-4793
Fax (515) 294-9606
Email dmohr@iastate.edu

Attachment Preview

RFQ-1000963 Addendum 3
Graduation Regalia Purchase/Rental
Issue Date: 3/1/2024
Questions Deadline: 4/2/2024 12:00 PM (CT)
Response Deadline: 4/19/2024 04:00 PM (CT)
Contact Information
Contact: Dustin Mohr
Address: Procurement Services
Administrative Services Bldg
1340
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Phone: (515) 294-4793
Fax:
(515) 294-9606
Email: dmohr@iastate.edu
Page 1 of 14 pages
Deadline: 4/19/2024 04:00 PM (CT)
RFQ-1000963 Addendum 3
Event Information
Number:
RFQ-1000963 Addendum 3
Title:
Graduation Regalia Purchase/Rental
Type:
Request for Proposal (Public)
Issue Date:
3/1/2024
Question Deadline: 4/2/2024 12:00 PM (CT)
Response Deadline: 4/19/2024 04:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
Bid Activities
Required Samples
1/16/2024 4:00:00 PM (CT)
The following samples are required to be sent to ISU prior to the bid closing date. Samples shall be sent to the
following address:
Iowa State University Memorial Union Book Store
Attn: Rita Phillips
2229 Lincoln Way
Ames, IA 50010
Samples must be received by ISU by no later than than April 19th, 2024 by 4:00PM CST. The following samples are
required:
Bachelors Gowns (gowns with ribbing to match ISU Cardinal Color Pantone 202 C)
Masters Gowns (gowns with ribbing to match ISU Cardinal Color Pantone 202 C)
Masters Hoods
Caps
Tassels
Doctoral Regalia (Has to match or be very close to our current regalia color of PMS 187)
Sample of how rentals are packaged and shipped
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
Insurance Language - Service and Delivery 09-2020.pdf
Download
Insurance Requirements - Professional Services & Software Dev (On Campus) 09-2020
Ribbon Pic 1.jpg
Download
Example of the braided cord placement.
Page 2 of 14 pages
Deadline: 4/19/2024 04:00 PM (CT)
RFQ-1000963 Addendum 3
Ribbon Pic 2.jpg
Example of the braided cord placement.
Doctoral Gown Pic 1.pdf
Doctoral Gown Picture
Doctoral Gown Pic 2.pdf
Doctoral Gown Picture
Doctorial Gown Design.ai
Doctoral Gown Design Image
Download
Download
Download
Download
Requested Attachments
Complete Product Offering
(Attachment required)
Provide a complete product offering with your proposed pricing to include additional accessories beyond what is listed
in the line items.
Bid Attributes
1 Reference #1 Name and Company
Note: It is strongly recommended that you provide references. If you do not provide references in your bid
response, you may not be given an opportunity to provide them later in the bid process and you may be scored 0
points with respect to this evaluation criteria.
(Required: Maximum 1000 characters allowed)
2 Reference #1 Phone
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
3 Reference #1 Email
(Required: Email address)
4 Reference #2 Name and Company
Note: It is strongly recommended that you provide references. If you do not provide references in your bid
response, you may not be given an opportunity to provide them later in the bid process and you may be scored 0
points with respect to this evaluation criteria.
(Required: Maximum 1000 characters allowed)
5 Reference #2 Phone
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
Page 3 of 14 pages
Deadline: 4/19/2024 04:00 PM (CT)
RFQ-1000963 Addendum 3
6 Reference #2 Email
(Required: Email address)
7 Reference #3 Name and Company
Note: It is strongly recommended that you provide references. If you do not provide references in your bid
response, you may not be given an opportunity to provide them later in the bid process and you may be scored 0
points with respect to this evaluation criteria.
(Required: Maximum 1000 characters allowed)
8 Reference #3 Phone
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
9 Reference #3 Email
(Required: Email address)
1 Evaluation Criteria
0
The evaluation of this RFP/RFQ may be based upon, but not limited to:
Cost to ISU
Standard Lead Times for Products
Expedited order deadlines and time frames
Appearance and Quality of Samples
Ordering Options (Phone, email, online)
References
Exceptions Taken
Complete Product Offering
Read and understood
(Required: Check if applicable)
1 Payment Term Options
1 Please select the payment terms for this offer.
1%10, Net 30 2%10, Net 30 2% 15, Net 30
Net 20 Net 30
(Required: Check only one)
Other
5% 15, Net 30
1 Payment Term Options - If "Other" is selected briefly explain.
2
Net 10
Net 15
(Optional: Maximum 1000 characters allowed)
Page 4 of 14 pages
Deadline: 4/19/2024 04:00 PM (CT)
RFQ-1000963 Addendum 3
1 Electronic Payments
3 Would your company accept credit card payments or electronic payments (e.g. e-payables) if you are awarded this
contract?
Yes No Maybe
(Required: Check only one)
1 Electronic Payments Comments
4
(Optional: Maximum 1000 characters allowed)
1 Exceptions to General Terms and Conditions
5 Do you have any exceptions to the General Terms and Conditions (under Attachments tab)? If YES, please list
exceptions below.
Yes No
(Required: Check only one)
1 Exception to General Terms and Conditions - 1
6 Include page number, section and reason for exception.
Note: Exceptions taken to the RFP/RFQ documents may cause the Proposal to be rejected at the sole discretion of
University. Any terms to which Contractor does not take exception shall be binding and any subsequent objections
to those terms shall have no effect.
(Optional: Maximum 1000 characters allowed)
1 Exception to General Terms and Conditions - 2
7 Include page number, section and reason for exception.
Note: Exceptions taken to the RFP/RFQ documents may cause the Proposal to be rejected at the sole discretion of
University. Any terms to which Contractor does not take exception shall be binding and any subsequent objections
to those terms shall have no effect.
(Optional: Maximum 1000 characters allowed)
1 Exception to General Terms and Conditions - 3
8 Include page number, section and reason for exception.
Note: Exceptions taken to the RFP/RFQ documents may cause the Proposal to be rejected at the sole discretion of
University. Any terms to which Contractor does not take exception shall be binding and any subsequent objections
to those terms shall have no effect.
(Optional: Maximum 1000 characters allowed)
1 Exceptions to Scope of Work/Specifications
9 Do you have any exceptions to the Scope of Work/Specifications? If YES, please list exceptions below.
Yes No
(Required: Check only one)
Page 5 of 14 pages
Deadline: 4/19/2024 04:00 PM (CT)
RFQ-1000963 Addendum 3

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