26-037 GPU & PCA Replacement at Pensacola International Airport

PROJECT MANUAL:
VOLUME I - PROCUREMENT AND CONTRACT
REQUIREMENTS, FAA GENERAL PROVISIONS, AND
SPECIAL AND FEDERAL CONTRACT PROVISIONS
GPU & PCA REPLACEMENT
City of Pensacola Bid No. 26-037
PREPARED FOR:
April 27, 2026
BID DOCUMENTS

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GPU & PCA REPLACEMENT
PENSACOLA INTERNATIONAL AIRPORT TABLE OF CONTENTS
TABLE OF CONTENTS
TITLE INDEX OF PAGES
Table of Contents .......................................................................................................................... TOC-1-2
Bid Information
Invitation to Bid .................................................................................................................................... INV-1
Instructions to Bidders........................................................................................................... ITB-1
Proposal Information
Proposal Form ......................................................................................................................................PF-1
Proposal Affidavit .................................................................................................................. PF-5
Proposal Bond ...................................................................................................................... PF-7
Surety's Bond Affidavit .......................................................................................................... PF-9
EEO Report Statement ....................................................................................................... PF-11
Certification of Nonsegregated Facilities ............................................................................. PF-13
Sworn Statement on Public Entity Crimes ........................................................................... PF-15
Non-Collusion Affidavit........................................................................................................ PF-19
Drug Free Workplace Certificate ......................................................................................... PF-21
List of Anticipated Subcontractors ...................................................................................... PF-23
Statement of Bidder's Qualifications.................................................................................... PF-25
Disadvantaged Business Enterprises (DBE) Plan .............................................................. DBE-1
DBE Subcontractor Solicitation .......................................................................................... DBE-3
DBE Intent to Perform as a Subcontractor ......................................................................... DBE-5
DBE Utilization ................................................................................................................... DBE-7
DBE Letter of Intent ........................................................................................................... DBE-9
DBE Exhibit A ................................................................................................................. DBE-11
Insurance Requirements for the Project ...............................................................................INS-1
Bid Schedule......................................................................................................................... BS-1
Contract Forms
Sample Agreement ............................................................................................................................. CF-1
Performance Bond ................................................................................................................ CF-7
Payment Bond ...................................................................................................................... CF-9
Notice of Award .................................................................................................................. CF-11
Notice to Proceed .............................................................................................................. CF-13
Final Release of Claims ..................................................................................................... CF-15
Federal Contract Provisions
Federal Contract Provisions ............................................................................................................ FCP-1
(Including Affirmative Action Requirement, Buy American Preference, Davis-Bacon
Requirements, etc.)
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GPU & PCA REPLACEMENT
PENSACOLA INTERNATIONAL AIRPORT TABLE OF CONTENTS
FAA General Provisions
Section 10 - Definition of Terms ........................................................................................................ GP-1
Section 20 - Proposal Requirements and Conditions ........................................................... GP-7
Section 30 - Award and Execution of Contract ................................................................... GP-11
Section 40 - Scope of Work................................................................................................ GP-13
Section 50 - Control of Work .............................................................................................. GP-17
Section 60 - Control of Materials ........................................................................................ GP-25
Section 70 - Legal Relations and Responsibility to Public .................................................. GP-29
Section 80 - Prosecution and Progress .............................................................................. GP-37
Section 90 - Measurement and Payment ........................................................................... GP-45
Section 100 - Contractor Quality Control Program ............................................................. GP-55
Section 110 - Method of Estimating Percentage of Material
Within Specification Limits (PWL) .............................................................. GP-63
Special Provisions
Section 10 - General Information ...................................................................................................... SP-1
Section 20 - Insurance Requirements ................................................................................... SP-5
Section 30 - Project Coordination ......................................................................................... SP-9
Section 40 - Project Meetings............................................................................................. SP-13
Section 50 - Submittal Requirements ................................................................................. SP-15
Section 60 - Project Closeout ............................................................................................. SP-21
Section 70 - Project Record Documents............................................................................. SP-25
Technical Specifications (See Volume II)
See Technical Specifications Table of Contents
Attachments (See Volume II)
A. Construction Safety and Phasing Plan (CSPP)
TOC-2

GPU & PCA REPLACEMENT BID INFORMATION
PENSACOLA INTERNATIONAL AIRPORT INVITATION TO BID
THE CITY OF PENSACOLA, FLORIDA
INVITATION TO BID
BID NO. 26-037
GPU & PCA REPLACEMENT
AT PENSACOLA INTERNATIONAL AIRPORT
Sealed bids with original signature, one complete copy, and one (1) complete
electronic copy (PDF) on flash drive or CD will be received on June 2, 2026, 2:30 P.M.,
local time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The face of the sealed envelope shall be plainly marked identifying the bidder, the
item(s) or service(s) bid and the bid number. No late submittals will be accepted.
Multiple submittals (or pricing) from the same entity will not be accepted. Those submittals
received will be opened and publicly read the following business day (June 3, 2026,
10:00 A.M., local time) via Microsoft Teams at the following link: Microsoft Teams bid
opening link.
*Participation in a Microsoft Teams meeting requires a microphone and speakers;
however, webcams are optional. Participants may join the meeting either via a PC or
Smartphone. Please be sure to check the system requirements at the Microsoft Teams
website before the meeting: https://docs.microsoft.com/en-us/microsoftteams/hardware-
requirements-for-the-teams-app.
In order to review all contractual requirements associated with this project, an OPTIONAL
pre-bid conference will be held May 11, 2026, 10:00 A.M. at the Pensacola International
Airport Public Conference Room, and via Microsoft Teams at the following link: Pre-Bid
Conference Microsoft Teams link. An optional site tour follows.
Specifications will be posted to the City's website at www.cityofpensacola.com/bids.aspx.
Addenda will be posted to the City's website. Bidders are responsible for obtaining
addenda, and are advised to check the website frequently.
A bid tabulation with a Notice of Intent to Award will be posted to the City's website at
www.cityofpensacola.com/bids.aspx. Bidders are advised to check the website
frequently.
Bidders shall submit a certified check or bid bond, payable to the City of Pensacola in the
amount of five percent (5%) of the base bid for a period of one hundred twenty (120)
days.
Any questions concerning the bid should include the Subject Line: BID 26-037 - RFI, and
should be addressed and submitted in writing no later than 10:00 A.M., Central time,
May 18, 2026, to:
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GPU & PCA REPLACEMENT BID INFORMATION
PENSACOLA INTERNATIONAL AIRPORT INVITATION TO BID
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main St.
Pensacola, FL 32502
purchasing@cityofpensacola.com
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs and activities. Please
call 850-435-1835 for further information. Requests must be made at least five (5)
calendar days before the event in order to allow the City time to provide the requested
services.
The City of Pensacola reserves the right to accept or reject any or all bids, to award bids
on a split-order basis by item number when applicable, to waive any bid informalities and
to re-advertise for bids when deemed in the best interest of the City of Pensacola.
Attest: CITY OF PENSACOLA
Ericka L. Burnett D.C Reeves
City Clerk Mayor
The City of Pensacola provides equal access in employment and public services.
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GPU & PCA REPLACEMENT BID INFORMATION
PENSACOLA INTERNATIONAL AIRPORT INVITATION TO BID
GENERAL CONDITIONS
To ensure acceptance, all bidders submitting bids to the City of Pensacola shall be
governed by the following conditions, attached specifications, and bid form(s) unless
otherwise specified. Bids not submitted on the bid form(s) provided shall be rejected, and
bids not complying with these conditions will be subject to rejection. Multiple submittals
from the same entity will not be accepted.
1. Approved Equivalents or Equals: Any manufacturer's names, trade names, brand
names, model numbers, etc. listed in the specifications are for information only and
not intended to limit competition. The Bidder may offer any brand for which he is an
authorized representative, which meets or exceeds the specifications as written. If the
bid is based on an "approved equivalent or equal" item(s) or service(s), supportive
information in the form of the manufacturer's printed literature or brochures, sketches,
diagrams, and/or complete specifications must accompany the bid. The bidder must
explain in detail the reasons why the proposed equivalent or equal will meet
specifications and not be considered an exception thereto. The City of Pensacola
reserves the right to determine acceptance of proposed equivalent or equal item(s) or
service(s).
2. Award of Bids: Recommendations for award of bids are made to the Mayor or City
Council based on the lowest and best responsible bidder meeting all conditions and
requirements of the specifications.
3. Bid Bond: The particular item(s) or service(s) outlined within the attached
specifications require(s) that a certified check, cashier's check, or insurance
company's executed bond made payable to the City of Pensacola in the amount
of five percent (5%) of base bid accompany your proposal. To ensure its prompt
return, please include the company's name and return address on the face of
your good faith check or draft. Checks or drafts accepted as good faith deposits will
be retained within the City's Finance Department until award and execution of contract
is complete, or until a purchase order is issued to the successful proposer. Any
proposer withdrawing his proposal after the proposal opening forfeits the right of return
of his good faith deposit.
4. Bid Withdrawal: No bid may be withdrawn after closing time for receipt of bids for a
period of one hundred twenty (120) days thereafter. The contract award shall be
legally binding at the time of award by Mayor or City Council.
5. Delivery: Bid quotations shall include all freight costs to Pensacola, Florida to a
point(s) specified herein or specified at the time the purchase order is placed. No title
to the item(s) or service(s) ordered nor any risk of loss shall be passed to the City of
Pensacola until after receipt of delivery has been acknowledged by an authorized
representative of the City of Pensacola.
6. Discounts: Terms offering a discount for prompt payment will be considered in
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GPU & PCA REPLACEMENT BID INFORMATION
PENSACOLA INTERNATIONAL AIRPORT INVITATION TO BID
determining the low bid. The discount period shall begin whenever (1) the conditions
of the specifications have been fully met and the product or service judged acceptable
to the City of Pensacola or (2) a correct invoice and other required documents have
been received, whichever is later. Discounts offered for a period of less than thirty (30)
days will not be considered in determining low bid.
7. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095, the
parties to this contract and any subcontractors engaged in the performance of this
contract hereby certify that they have registered with and shall use the E-Verify system
of the United States Department of Homeland Security to verify the work authorization
status of all newly hired employees, within the meaning of the statute.
8. Exceptions to Specifications: During the drafting of written specifications, a sincere
effort is made to describe products and services best suited to the needs of the City;
however, in order that consideration be given in evaluating bids, any exceptions to or
deviations from the specifications as written must be noted and fully explained. The
Mayor is the final authority in determining the acceptability of any exceptions to
specifications.
9. Governing Law: The laws of the State of Florida shall be the laws applied in the
resolution of any action, claim or other proceeding arising out of this contract.
10. Identical Tie Bids: In the event that two or more bids are identical in price, preference
shall be given to business with Drug-Free Work Place Programs. A Drug-Free Work
Place Certificate is enclosed.
11. Intent of Specifications: It is the intent of the specifications attached hereto to set
forth and describe a certain item(s) or service(s) to be purchased by the City of
Pensacola including all materials, equipment, machinery, tools, apparatus, and means
of transportation (including freight costs) necessary to provide the item(s) or
service(s).
12. Interpretations: All questions concerning the specifications or conditions shall be
directed in writing to the Purchasing Office at least ten (10) days prior to submittal
deadline, unless otherwise instructed on the Invitation to Bid Page. Inquiries must
reference the bid item(s) or service(s) and the date of the bid submittal deadline.
Interpretations will be made in the form of an addendum placed on the City's website.
The City shall not be responsible for any other explanation or interpretation.
13. Legal Requirements: All applicable provisions of Federal, State, County, and local
laws including all ordinances, rules, and regulations shall govern the development,
submittal and evaluation of all bids received in response to these specifications, and
shall govern any and all claims between person(s) submitting a bid response hereto
and the City of Pensacola, by and through its officers, employees and authorized
representatives. A lack of knowledge by the bidder concerning any of the
aforementioned shall not constitute a cognizable defense against the legal effect
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GPU & PCA REPLACEMENT BID INFORMATION
PENSACOLA INTERNATIONAL AIRPORT INVITATION TO BID
thereof. The Bidder agrees that it will not discriminate on the basis of race, creed,
color, national origin, sex, age or disability.
14. Licensing Requirement: Each bidder shall possess at the time of submitting its bid
all licenses, registration and certificates necessary to engage in the business of
contracting (or special contracting if the work to be performed necessitates a particular
type of specialty contractor) in the City of Pensacola. Bidder must also possess all
licenses, registrations and certificates necessary to comply with federal, state and
local laws and regulations. The awarded bidder shall be registered at the time of
contract execution as an active vendor with the Florida Department of State, Division
of Corporations (www.sunbiz.org).
15. Mistakes: Bidders are expected to examine the conditions, scope of work, proposal
prices, extensions, and all instructions pertaining to the item(s) or service(s) involved.
Failure to do so will be at the bidder's risk. Unit prices bid will govern in award.
16. Payment of Invoices: The City of Pensacola issues checks for payment of invoices
on the 10th of each month. The signed receiving copy of the purchase order and a
correct invoice must have been received by Accounts Payable Activity prior to the 4th
of the month. Item(s) or service(s)s received on or after the 4th will be processed in
the following month. All invoices are payable by the City under the terms of Florida
Prompt Payment Act, Florida Statute 218.70. All purchases are subject to availability
of funds in the City's budget.
17. Permits and Taxes: The bidder shall procure all permits, pay all charges, fees, and
taxes, and give all notices necessary and incidental to the due and lawful prosecution
of the work. Bidders who use public roads of the City of Pensacola, Florida for
transport of goods of any kind which said goods were transported from a point without
the City of Pensacola, Florida to a point within the City of Pensacola shall obtain a
"Use of Streets" permit for a fee not in excess of the license paid for by local licensees
engaged in the same business.
18. Pre-Bid Meetings: If a bid requires a mandatory pre-bid meeting, any representative
of a firm wishing to submit a bid must sign in with the name of the bidding firm.
19. Prohibited Conduct by Bidders: Upon the publication of any solicitation for sealed
bids, requests for proposals, requests for qualifications, or other solicitation of interest
or invitation to negotiate by any authorized representative of the City of Pensacola,
any party interested in submitting a bid, proposal, or other response reflecting an
interest in participating in the purchasing or contracting process shall be prohibited
from engaging in any communication pertaining to formal solicitations with the
Mayor, any member of Pensacola City Council or any member of a
selection/evaluation committee for RFPs/RFQs, whether directly or indirectly or
through any representative or agent, whether in person, by mail, by facsimile, by
telephone, by electronic communications device, or by any other means of
communication, until such time as the City has completed all action with respect to the
solicitation.
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GPU & PCA REPLACEMENT BID INFORMATION
PENSACOLA INTERNATIONAL AIRPORT INVITATION TO BID
20. Protests: Protests of the plans, specifications, and other requirements of bids and
requests for proposals must be received in writing by the Purchasing Office at least
ten (10) business days prior to the scheduled bid submittal deadline. A detailed
explanation of the reason for the protest must be included. Protests of the intended
award of bid or contract must be in writing and received in the Purchasing Office within
five (5) business days of the notice of intent to award. A detailed explanation of the
protest must be included.
21. Public Entity Crimes: By submitting a proposal each proposer is confirming that the
company has not been placed on the convicted vendors list as described in Florida Statute
287.133 (2) (a).
22. Public Records: Any material submitted in response to this Invitation to Bid will
become a public document pursuant to Florida Statute 119.07. This includes material
which the responding bidder might consider to be confidential or a trade secret. Any
claim of confidentiality is waived upon submission, effective after opening the bid
pursuant to Florida Statute 119.07.
23. Public Records Law: The Parties shall each comply with Florida Public Records
laws. The Parties hereby contractually agree that each Party shall allow public access
to all documents, papers, letters, or other public records as defined in Chapter 119,
Florida Statutes, made or received by either Party in conjunction with this agreement,
or related thereto, unless a statutory exemption from disclosure exists.
Notwithstanding any provision to the contrary, it is expressly agreed that Contractor's
failure to comply with this provision, within seven (7) days of notice from the City, shall
constitute an immediate and material breach of contract for which the City may, in the
City's sole discretion, unilaterally terminate this agreement without prejudice to any
right or remedy.
24. Rejection of Bids: The City of Pensacola reserves the right to accept or reject any or
all bids, to award bids on a split-order basis by item or service number, to waive any
minor bid irregularities, technicalities, or informalities, and to re-advertise for bids
when deemed in the best interest of the City of Pensacola.
25. Sealed Bids: All executed City forms must be submitted. All responses must be
signed by an authorized representative of the proposer.
A. Hardcopy response: In the event more than one submittal deadline is scheduled
for the same date and time, do not include responses concerning different sets
of specifications within the same envelope. The face of the sealed envelope shall
be plainly marked identifying the responder, the bid/RFP/RFQ title and number.
It shall be the sole responsibility of the respondent to assure receipt of the
submittal at the Purchasing Office prior to the published time for the submittal
deadline.
B. Electronic response: Respondent may submit an electronic submittal to the sites
mentioned on page 1. Offers by telephone, fax, or email will NOT BE
ACCEPTED.
26. Tax: The City of Pensacola is exempt from all State and local sales tax.
INV-6