GOOGLE WORKSPACE LICENSING (ED PLUS)

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
Posted Date:	Apr 17, 2026
Due Date:	May 29, 2026
Solicitation No:	193-RFQ 2026-11
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	193-RFQ 2026-11
Project Title:	GOOGLE WORKSPACE LICENSING (ED PLUS)
Description:	Sealed bids, subject to the conditions made a part hereof, will be received by the Henderson County Public Schools Board of Education, located at the Henderson County Public Schools Administration Building, 414 Fourth Avenue West, Hendersonville, NC 28739, until but not later than 2 o’clock p.m. (EST) on Friday, May 29, 2026 , and immediately thereafter publicly opened, and read. Refer to page 2 for proper mailing instructions.The purpose of this Request for Quotes (RFQ) is to obtain pricing from Vendors to furnish and deliver Google Workspace Licensing for Education Plus which gives access to Google Workspace including Gmail, Drive, Classroom, etc. under our domain. SECTION 2: TERM The initial term of the contract will be from date of award through May 31, 2029. The pricing will be for 3 years, but shall be billed in equal annual installments. No minimum or maximum quantities are implied or guaranteed herein
Opening Date:	5/29/2026 2:00 PM
Posted Date:	4/17/2026
Status:	Open
Department:	HENDERSON COUNTY PUBLIC SCHOOLS


Solicitation Number * 193-RFQ 2026-11	Department HENDERSON COUNTY PUBLIC SCHOOLS	Status Reason Open
Opening Date 2026-05-29T14:00:00.0000000	Posted Date * 2026-04-16T23:35:51.0000000Z	Primary Commodity Code Educational or reference software
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Joni Huchzermeier
Description Sealed bids, subject to the conditions made a part hereof, will be received by the Henderson County Public Schools Board of Education, located at the Henderson County Public Schools Administration Building, 414 Fourth Avenue West, Hendersonville, NC 28739, until but not later than 2 o’clock p.m. (EST) on Friday, May 29, 2026 , and immediately thereafter publicly opened, and read. Refer to page 2 for proper mailing instructions.The purpose of this Request for Quotes (RFQ) is to obtain pricing from Vendors to furnish and deliver Google Workspace Licensing for Education Plus which gives access to Google Workspace including Gmail, Drive, Classroom, etc. under our domain. SECTION 2: TERM The initial term of the contract will be from date of award through May 31, 2029. The pricing will be for 3 years, but shall be billed in equal annual installments. No minimum or maximum quantities are implied or guaranteed herein

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HENDERSON COUNTY PUBLIC SCHOOLS

PURCHASING DEPARTMENT

414 Fourth Avenue West, Hendersonville, NC 28739

Phone (828) 697-4733

April 16, 2026

REQUEST FOR QUOTES

GOOGLE WORKSPACE LICENSING FOR EDUCATION PLUS

RFQ NUMBER:

2026-11

TO BE RETURNED BY: Friday, May 29, 2026

2:00 PM (EST)

Offeror:

Attention:

Address:

Refer Inquiries To:

Telephone Number:

E-Mail Address:

Requisitioned By:

Joni Huchzermeier, CLGPO

Purchasing Agent

828-697-4733, ext. 2232

jdhuchzermeier@hcpsnc.org

TECHNOLOGY DEPARTMENT

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NOTICE TO BIDDER

Sealed bids, subject to the conditions made a part hereof, will be received by the Henderson County Public Schools Board of Education,

located at the Henderson County Public Schools Administration Building, 414 Fourth Avenue West, Hendersonville, NC 28739, until but

not later than 2 o’clock p.m. (EST) on Friday, May 29, 2026 , and immediately thereafter publicly opened, and read. Refer to page 2 for

proper mailing instructions.

Bids and/or addenda submitted via E-Mail or facsimile (FAX) machine or email in response to this Request for Bids WILL NOT be

accepted. Bids may be subject to rejection unless submitted on this form.

QUESTIONS

All questions regarding this quote shall be addressed in writing to Joni Huchzermeier, CLGPO, Purchasing Agent and

emailed to: jdhuchzermeier@hcpsnc.org no later than Noon on Friday, May 8, 2026. If any questions submitted result in a

change to the bid solicitation, an Addendum will be issued and posted to the Henderson County Public Schools website

https://www.hendersoncountypublicschoolsnc.org/finance/purchasing/

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EXECUTION

In compliance with this Request for Bids, and subject to all the conditions herein, the undersigned offers and agrees to furnish and deliver

any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By executing this bid, I

certify that this bid is submitted competitively and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an

unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933,

or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False

certification is a Class I felony. Failure to execute/sign bid prior to submittal may render bid invalid. Late bids will not be accepted.

OFFEROR:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE

NUMBER:

FAX NUMBER:

TOLL FREE TEL. NO

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 45 days from date of opening unless otherwise stated here: ______________days (See Instructions for Quotes, Item 8)

Prompt Payment Discount:_____________% ______________days (See Instructions for Quotes, Item 9)

PAGE 2 RFQ NO. 2026-11

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ACCEPTANCE OF QUOTE

Quotes are subject to rejection unless submitted on this form and all pages of the bid returned.

Vendors are encouraged to thoroughly read the ‘Instructions for Quotes’ and the HCPS General Terms and Conditions’

which are attached. This information is part of the bid solicitation and Vendor is bound legally to the requirements. The

purchase order and these terms shall constitute the ‘entire’ written agreement between the parties and shall supersede any

and all other terms.

By submission of a bid, Bidder certifies and agrees to abide by the attached:

1) General Contract Terms and Conditions

2) All specifications and requirements listed in the RFQ

In an effort to support the sustainability efforts of Henderson County Public Schools we solicit your cooperation in this

effort.

It is desirable that all responses meet the following requirements:

• All copies are printed double sided.

• All submittals and copies are printed on recycled paper with a minimum post-consumer content of 30% and

indicate this information accordingly on the response.

• Unless absolutely necessary, all bids and copies should minimize or eliminate use of non-recyclable or non-

re-usable materials such as plastic report covers, plastic dividers, vinyl sleeves, and GBC binding. Three-ringed

binders, glued materials, paper clips, and staples are acceptable.

• Materials should be submitted in a format which allows for easy removal and recycling of paper materials.

RETURN INSTRUCTIONS: Mail only one ‘Sealed’ fully executed quote document, unless otherwise instructed, and only

one quote per envelope. Address envelope and insert quote number as shown below: It is the responsibility of the offeror

to have the quote in this office by the specified time and date of opening. All pages must be returned.

SEALED BIDS WILL BE ACCEPTED BY MAIL OR

MAY BE HAND DELIVERED TO:

QUOTE NO. 2026-11

HENDERSON COUNTY PUBLIC SCHOOLS

ATTN: Purchasing Division,

Joni Huchzermeier, CLGPO

414 Fourth Avenue West

Hendersonville, NC 28739

** BIDS WILL NOT BE ACCEPTED BY EMAIL OR

FAX**

TABULATIONS: Verbal tabulations of quotes and award information can be obtained by calling the purchasing division

listed on the first page of this document.

TRANSPORTATION CHARGES: All transportation charges must be prepaid, FOB and included in quote.

LATE PROPOSALS: Regardless of cause, late proposals will not be accepted and will automatically be disqualified from

further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by the designated time.

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BIDS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM

PAGE 3 RFQ NO. 2026-11

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INSTRUCTIONS FOR QUOTES

1. READ, REVIEW AND COMPLY: It shall be the offeror’s responsibility to read this entire document, review all

enclosures and attachments, and comply with all requirements specified herein.

2. NOTICE TO OFFERORS:

All bids are subject to the provisions of the Instructions for Bids, special terms and conditions specific to this Request

for Bids, the specifications, and the Henderson County Public Schools General Contract Terms and Conditions.

Henderson County Public Schools object to and will not evaluate or consider any additional terms and conditions

submitted with a bid response. This applies to any language appearing in or attached to the document as part of the

offeror’s response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.

By execution and delivery of this document, the offeror agrees that any additional terms and conditions, whether

submitted purposely or inadvertently, shall have no force or effect.

3. DEFINITIONS:

OFFEROR: Company, firm, corporation, partnership, individual, etc., submitting a response to a Request for Bids.

TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period of time

based on estimated quantities only.

4. RECEIPT OF BIDS: Bids shall be received in strict accordance with requirements of the General Statutes of North Carolina. Bid

security shall be required as prescribed by statute. Prior to opening of any bids on the project, the bidder will be permitted to change

or withdraw his bid.

5. BID EVALUATION: The award of the contract will be made to the lowest responsible bidder as soon as practical.

Before awarding a contract the Owner may require the apparent low bidder to qualify himself to be a responsible bidder.

6. EXECUTION: Failure to sign under EXECUTION section may render bid invalid.

7. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall

be (1) special terms and conditions specific to this bid, (2) specifications, (3) Henderson County Public Schools General

Contract Terms and Conditions, and (4) Instructions for Bids.

8. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, the offer shall be valid

for a minimum of 45 days from the date of bid opening. Preference may be given to bids allowing not less than 45 days

for consideration and acceptance.

9. PROMPT PAYMENT DISCOUNTS: Offerors are urged to compute all discounts into the price offered. If a prompt

payment discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving

cases of identical prices.

10. Mail only one fully executed bid document, unless otherwise instructed, and only one bid per envelope. Address

envelope and insert bid number as shown below. It is the responsibility of the offeror to have the bid in this office by the

specified time and date of opening.

DELIVERED BY US POSTAL SERVICE

DELIVERED BY ANY OTHER MEANS

BID NO. 2026-11 SEALED BID

HENDERSON COUNTY PUBLIC SCHOOLS

PURCHASING DIVISION

414 FOURTH AVENUE W

HENDERSONVILLE, NC 28739

BID NO. 2026-11 SEALED BID

HENDERSON COUNTY PUBLIC SCHOOLS

PURCHASING DIVISION

414 FOURTH AVENUE W

HENDERSONVILLE, NC 28739

11. TABULATIONS: Tabulations of bids and award information can be obtained by calling the purchaser listed on the first

page of this document.

12. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be

considered that items offered are in strict compliance with these specifications, and offeror will be held responsible

therefore. Deviations shall be explained in detail. The offeror shall not construe this paragraph as inviting

deviation or implying that any deviation will be acceptable.

13. INFORMATION AND DESCRIPTIVE LITERATURE: Offeror is to furnish all information requested and, in the spaces,

provided in this document. Further, if required elsewhere in this bid, each offeror must submit with their bid sketches,

descriptive literature and/or complete specifications covering the products offered. Reference to literature submitted

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BIDS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM

PAGE 4 RFQ NO. 2026-11

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with a previous offer will not satisfy this provision. Bids which do not comply with these requirements will be subject to

rejection.

14. RECYCLING AND SOURCE REDUCTION: It is the policy of Henderson County Public Schools to encourage and

promote the purchase of products with recycled content to the extent economically practicable, and to purchase items

which are reusable, refillable, repairable, more durable, and less toxic to the extent that the purchase or use is

practicable and cost-effective.

We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging

of commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains

responsible for providing packaging that will protect the commodity and contain it for its intended use.

Companies are strongly urged to bring to the attention of purchasers those products or packaging they offer which have

recycled content and that are recyclable.

15. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the

purchaser named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this

document shall be made only by written addendum. The offeror is cautioned that the requirements of this bid can be

altered only by written addendum and that verbal communications from whatever source are of no effect.

16. ACCEPTANCE AND REJECTION: Henderson County Public Schools reserves the right to reject any and or all bids

for any or no reason, to waive any informality in bids and, unless otherwise specified by the offeror, to accept any item

in the bid. If either a unit price or extended price is obviously in error and the other is obviously correct, the incorrect

price will be disregarded.

17. TAXES: FEDERAL: All agencies participating in this contract are exempt from Federal Taxes, such as excise and

transportation. Exemption forms submitted by the contractor will be executed and returned by the using agency.

OTHER: Prices ofference are not to include any personal property taxes, nor any sales or use (or fees) unless required

by the North Carolina Department of Revenue.

18. REFERENCES: Henderson County Public Schools reserves the right to require a list of users of the exact item offered.

Henderson County Public Schools may contact these users to determine acceptability of the bid. Such information may

be considered in the evaluation of the bid.

19. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of the

lowest and best bid most advantageous to Henderson County Public Schools as determined upon consideration of such

factors as: prices offered; the quality of the articles offered; the general reputation and performance capabilities of the

offerors; the substantial conformity with the specifications and other conditions set forth in the bid; the suitability of the

articles for the intended use; the related services needed; the date or dates of delivery and performance; and such other

factors deemed by Henderson County Public Schools to be pertinent or peculiar to the purchase in question. Unless

otherwise specified by Henderson County Public Schools or the offeror, Henderson County Public Schools reserves

the right to accept any item or group of items on a multi-item bid.

In addition, on TERM CONTRACTS, Henderson County Public Schools reserves the right to make partial, progressive

or multiple awards: where it is advantageous to award separately by items; or where more than one supplier is needed

to provide the contemplated requirements as to quantity, quality, delivery, service, geographical areas; other factors

deemed by Henderson County Public Schools to be pertinent or peculiar to the purchase in question.

20. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150,

Henderson County Public School invites and encourages participation in this procurement process by businesses

owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and

severely disabled.

21. CONFIDENTIAL INFORMATION: As provided by statute and rule, Henderson County Public Schools will consider

keeping trade secrets which the offeror does not wish disclosed confidential. Each page shall be identified in boldface

at the top and bottom as “CONFIDENTIAL” by the offeror. Cost information shall not be deemed confidential. In spite

of what is labeled as a trade secret, the determination whether it is or not will be determined by North Carolina law.

22. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not

destroyed will, upon request be returned at the offeror’s expense. Request for the return of samples must be made

within 10 days following date of bid opening. Otherwise, the samples will become School property. Each individual

sample must be labeled with the offeror’s name, bid number, and item number. A sample, on which an award is made,

will be retained until the contract is completed, and then returned, if requested, as specified above.

23. PROTEST PROCEDURES: When a bidder wants to protest a contract awarded by Henderson County Public Schools

resulting from this solicitation, they must submit a written request to the Purchasing Agent, Henderson County Public

Schools, 414 Fourth Avenue West, Hendersonville, NC 28739. This request must be received in the Henderson County

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BIDS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM

PAGE 5 RFQ NO. 2026-11

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Public Schools’ Purchasing Department within ten (10) consecutive calendar days from the date of the contract award.

Protest letters must contain specific reasons and any supporting documentation for the protest. Note: Contract award

notices are sent only to those actually awarded contracts, and not to every person or firm responding to this solicitation.

Bid status and Award notices are available by contacting the Henderson County Public Schools’ Purchasing Department

at (828) 697-4733. All protests will be handled pursuant to the North Carolina Administrative Code, Title 1, Department

of Administration, Chapter 5, Purchase and Contract, Section 5B.1519.

24. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any word or

phrase shall be read to include the plural and vice versa.

25. RECIPROCAL PREFERENCE: G.S. 143-59 establishes a reciprocal preference law to discourage other states from

applying in-state preferences against North Carolina’s resident bidders. The “Principal Place of Business” is defined as

the principal place from which the trade or business of the bidder is directed or managed.

26. ADDENDA: Any addenda to specifications issued during the time of bidding are to be considered covered in the

proposal and in closing a contract they will become a part thereof. All addenda shall be acknowledged by the bidder(s)

on the proposal form. Any addenda will be posted to the HCPS website.

27. E-VERIFY: As required by N.C.G.S. § 143-133.3, Contractor certifies that it verifies the work authorization of each of its

employees under the requirements of N.C.G.S. Article 2 of Chapter 64 ("E-Verify"). If Contractor utilizes a subcontractor

of any tier, Contractor shall require all subcontractor(s) of any tier to comply with E-Verify requirements.

28. IRAN DIVESTMENT ACT CERTIFICATION: Contractor hereby certifies that Contractor, and all subcontractors, are

not on the Iran Final Divestment List (“List”) created by the North Carolina State Treasurer pursuant to N.C.G.S. 143-

6A-4. Contractor shall not utilize any subcontractor that is identified on the List.

29. DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL: By Acceptance of this purchase order, vendor certifies

that is has not been designated by the North Carolina State Treasurer as a company engaged in the boycott of Israel

pursuant to N.C.G.S. 147-86.81. It is the responsibility of each vendor to monitor compliance with this restriction.

Contracts valued at less than $1,000.00 are exempt from this restriction.

30. LICENSURE, CERTIFICATION, AND REGISTRATION OF PERSONNEL: All personnel provided or made available

by Contractor to render services hereunder shall be licensed, certified or registered, as appropriate, in their respective

areas of expertise as required by applicable North Carolina law.

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Henderson County Public Schools reserves the right to reject any

or all bids for any or no reason, and to waive informalities.

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BIDS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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GOOGLE WORKSPACE LICENSING (ED PLUS)

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