Golf Cart Rental Bid

Agency:	Town of Watertown
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing
Posted Date:	Dec 12, 2023
Due Date:	Jan 11, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF WATERTOWN

WATERTOWN, CONNECTICUT

NOTICE OF BID

Golf Cart Rental

Crestbrook Park Golf Course

Sealed bids are invited and will be received by the Purchasing Agent of the Town of Watertown at

the office of the Purchasing Agent, Town Hall, 61 Echo Lake Road, Watertown, CT 06795, until

11:00 a.m. Thursday, January 11, 2024 at which time and place they will be publicly opened and

read aloud for furnishing a multiple year lease for the rental of golf carts as specified herein to the

Town of Watertown.

The Information for Bidders, Form of Bid, Specifications and other contract documents may be

obtained or examined at the office of the Purchasing Agent, Town Hall 61 Echo Lake Road,

Watertown, Connecticut 06795 or by accessing the Town of Watertown’s website at

http://www.watertownct.org. Proposals must be submitted on the forms provided and in a sealed

envelope plainly marked “Bid – Golf Cart Rental".

To receive consideration bids must be in the hands of the Purchasing Agent or his authorized

representative no later than the day and hour mentioned above.

The Purchasing Agent reserves the right to accept or reject any or all bids; to waive any informality;

or to accept any bid deemed in the best interests of the Town of Watertown.

The Town of Watertown reserves the right to consider the residency of bidders within the Town of

Watertown and/or the location of the bidder's business within the Town of Watertown in awarding

this bid.

All bids will be considered valid for a period of ninety (90) days.

Donna L. Ford

Purchasing Agent

Town of Watertown

TOWN OF WATERTOWN

WATERTOWN, CONNECTICUT 06795

INFORMATION FOR BIDDERS

Golf Cart Rental

Crestbrook Park Golf Course

BID OPENING: 11:00 a.m. Thursday, January 11, 2024

PROPOSALS RECEIVED

All bids must be in a sealed envelope and received prior to 11:00 a.m. Thursday, January 11,

2024, at the office of the Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795.

PREPARATION OF PROPOSALS

Proposals must be made upon forms contained herein. The blank spaces in the Proposal must be

filled in correctly where indicated. The Bidder must state the prices for which he proposes to do

each item of the work contemplated. In case of discrepancy where both words and the numerals are

requested, the words shall govern. Ditto marks are not considered writing or printing and shall not

be used. The Bidder shall sign his Proposal correctly. If the Proposal is made by an individual, his

name, post office address and telephone number must be shown. If made by a firm, partnership, or

corporation, the Proposal must be signed by an official of the firm, partnership, or corporation

authorized to sign contracts, and must show the post office address and telephone number of the

firm, partnership, or corporation. Failure to do so may disqualify the bid.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, post

office address, and name of the project for which the bid is submitted. If forwarded by mail, the

sealed envelope containing the bid must be enclosed in another envelope addressed to: The

Purchasing Agent, Town Hall, 61 Echo Lake Road, Watertown, CT 06795.

All information shall be entered in ink or by typewriter. Mistakes may be crossed out and corrections

inserted before submission of your bid. The person signing the bid shall initial corrections in ink.

Corrections and/or modifications received after the closing time specified will not be accepted.

SUBMISSION OF PROPOSALS

All proposals and literature shall be submitted IN DUPLICATE on the proposal form, which is a

part of these specifications.

Descriptive literature containing complete specifications must accompany each bid. If a bidder

wishes to furnish additional information, more sheets may be added.

Adobe Acrobat® Reader is required to view electronic documents on-line. If you do not have Adobe

Acrobat® Reader, you may down load it for free from Adobe at

http://www.adobe.com/products/acrobat/readstep.html.

Response summaries will be available online at http://www.watertownct.org. on the day of the bid

opening.

Responses delivered via fax are received subject to the following qualifications and limitations:

• The Town is not responsible for the confidentiality of the information transmitted.

• The Town cannot guarantee that its fax equipment will be operational and able to receive

transmittals by a particular time and date. It is the Bidder's responsibility to ensure that

quotations are received in their entirety and on time at the required location. It is

recommended that vendors be advised to call immediately after transmitting a document

electronically to confirm complete and accurate receipt by the Town. The Town assumes no

liability in the event that a bidder’s electronic transmission is not received by the Town in a

timely fashion, or is not received either in its entirety or error-free.

• Bids transmitted electronically which have a bond requirement are subject to the same

submittal requirements as those responses delivered via traditional means, such as mail or

hand delivery, or as otherwise stipulated by appropriate authority.

INCURRING COSTS

The Town of Watertown is not liable for any cost incurred for the preparation of proposals or

submission of samples by the firms submitting proposals for the work requested in this bid document

or request for proposals.

FAMILIARITY WITH THE WORK

Each bidder is considered to have examined the work to fully acquaint himself with the exact

existing conditions relating to the work and has fully informed himself as to the work involved and

the difficulties and restrictions attending the performance of this bid. Failure to do so will not relieve

a bidder of his obligation to furnish, deliver and service (if contracted) the golf carts as specified for

the consideration set forth in this bid. The submission of a bid will be considered as conclusive

evidence that the bidder has made such examination.

CONSIDERATION OF PRIOR SERVICE

Previous performance, quality of service and merchandise will be considered.

ADDENDA AND INTERPRETATIONS & ALTERNATE PROPOSALS

Addenda information will be available online at http://www.watertownct.org. Adobe Acrobat®

Reader may be required to view this document. It is strongly suggested that Bidders check for any

addenda a minimum of forty eight hours in advance of the bid deadline.

At the time of the opening of bids each Bidder will be presumed to have inspected the work and to

have read and to be thoroughly familiar with all of the Contract Documents (including all addenda).

The failure or omission of any Bidder to receive or examine any form, instruction or document shall

in no way relieve any bidder from any obligation in respect to his bid.

If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of

these specifications, he may submit a written request for an interpretation to the Purchasing Agent.

No interpretations as to the meaning of the plans, specifications or other Contract Documents will be

made to any Bidder orally.

Every request for such interpretation should be in writing addressed (duplicate copy) to the Town of

Watertown, Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795, and to be given

consideration, must be received at least five (5) days prior to the date fixed for the opening of Bids.

Any and all such interpretations and any supplementary instructions will be in the form of written

Addenda to the Specifications which, if issued, will be mailed by Registered Mail with Return

Receipt Requested to all prospective Bidders at the respective addresses furnished for such purposes,

not later than three (3) days prior to the date fixed for the opening of bids. Failure of any Bidder to

receive any such Addendum or interpretations shall not relieve any Bidder from any obligations

under his bid as submitted. All Addenda so issued shall become part of the Contract Documents.

Oral explanations will not be binding on the Town.

The specifications listed are to be interpreted as meaning the minimum acceptable by the Town of

Watertown. Bidders are requested to submit quotations on the basis of these specifications.

Alternative bids providing a broader scope and/or services than requested in these specifications may

receive consideration providing such equipment and/or service is clearly explained. Any exceptions

to the specifications requested herein must be clearly noted in writing and are to be included as a part

of the bid proposal. If none are included it will be assumed that there are none.

Definition of the word "complete" means that each unit of the equipment proposed shall include all

appurtenances, fasteners, parts, accessories, and services ordinarily catalogued.

An item equal to that named or described in the specifications may be furnished by the Bidder,

except where expressly noted as “no substitutions.” The naming of any commercial name, trademark,

or other identification shall not be construed to exclude any item of any manufacturer not mentioned

by name, nor limit competition, but shall establish a standard of equality only. An item shall be

considered equal to the item so named or described if:

• It is at least equal in quality, durability, appearance, strength and design.

• It will perform at least equally the function imposed by the design for the work being

contracted for or the material being purchased.

• It conforms substantially, even with deviations, to the detailed requirements for the item

in the specifications.

The Bidder shall hold the Town of Watertown, its officers, agents, servants, and employees,

harmless from liability of any nature or kind because of use of any copyrighted or uncopyrighted

compositions, secret process, patented or unpatented inventions, articles or appliances furnished or

used under this bid, and agrees to defend, at his own expense, any and all actions brought against the

Town of Watertown or himself because of the unauthorized use of such articles.

QUOTATION LIMITATION

Bidders shall offer only ONE ITEM AND PRICE for each line item bid. If an or equal item is to be

bid, the bidder is to select the brand and model that meets or exceeds the specified item, and submit

his bid for that item.

WITHDRAWAL OF BID

Bidders may withdraw their proposals at any time prior to the bid date. No agent/broker shall

withdraw or cancel their proposal for a period of sixty (60) days after the bid closing date of 11:00

a.m. Thursday, January 11, 2024. The successful agent/broker shall not withdraw, cancel or

modify their proposal.

POWER OF ATTORNEY

Attorneys-in-fact who sign contract bonds must file, with each bond, a certified and effectively dated

copy of their power of attorney.

EXECUTION OF CONTRACT

The party to whom the Contract is awarded, or his authorized representative, will be required to

attend at the office of the Purchasing Agent of the Town of Watertown, with the sureties offered by

him or them, and a current certificate of Corporate good standing issued by the Office of the

Secretary of State, in which the corporation is incorporated, and execute the Contract within five (5)

days from the date of the award. If the party entering into this contract is a corporation, a Corporate

Resolution duly executed by the President and Secretary of the Corporation authorizing the

Corporation to enter into this Contract shall be provided. In case of his failure or neglect so to do,

the Town may, at its option, determine that the Bidder has abandoned the Contract, and thereupon

the Proposal and acceptance shall be null and void, and bid security accompanying the Proposal shall

be forfeited as liquidated damages to the Town. If the party entering into this contract is a

partnership, a partnership resolution duly executed by a majority of the general partners authorizing

the partnership to enter into this contract shall be provided.

SUBCONTRACTORS

• Each bidder contemplating the use of any subcontractor shall submit a list of

subcontractors as listed on the Bid Form.

• The apparent low bidder shall file with the Town of Watertown, within five (5) days after

the date of bid opening, a complete list of the names and addresses of competent,

responsible and qualified subcontractors who are to perform major portions of the work.

This in no way restricts or limits the requirement that all subcontractors must be approved

by the Town.

• Subcontractors listed on the Bid Form or those previously approved may not be changed

without the approval of the Town of Watertown.

Golf Cart Rental Bid

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See Also

BID OPENING	BID DOCUMENT	BID RESULT
Thursday, January 11, 2024	Golf Cart Rental Bid