Goebel Sports Park Restroom/Concessions Renovations Addendum 3

PROJECT MANUAL
GOEBEL SPORTS PARK
RESTROOMS|CONCESSIONS RENOVATIONS
IFB-508-01-2026
OWNER:
City of Evansville Parks & Recreation Department
100 E. Walnut Street
C.K. Newsome Community Center
Evansville, Indiana 47713
VPS Project No. 2025055.00
April 2026
ADDENDUM NO. 1

City of Evansville
Invitation For Bids
IFB-508-01-2026
Goebel Sports Park Restrooms | Concessions Renovations
Issue Date: March 25, 2026
Issued By: City of Evansville
Parks and Recreation Department
100 E. Walnut Street
C.K. Newsome Building
Evansville, IN 47713
Engineer: VPS Engineering project no. 2025055
Transmitted Via: Email and Posting on Website:
https://www.evansvillegov.org/city/department/division.php?structureid=133
Plan Holder List: Contractors obtaining a bid package should send an email to:
Paul Bouseman at pabouseman@evansville.in.gov letting him know that
they have obtained a package
Bids Due: Wednesday April 15, 2026 at 12:00 Noon CST
1 NW Martin Luther King Jr. Blvd.
Evansville, IN 47708
Room 301

VENDOR INSTRUCTIONS
1. INTRODUCTION
A. The Board of Park Commissioners (the "Board") by and through the City of Evansville (the "City"), is soliciting
competitive sealed bids from qualified contractors of the Installation of two new irrigation systems for two
separate city golf courses.
B. Your company, among others, is invited to submit a bid on a competitive basis in the format described. The
bid documents establish requirements and defines responsibilities of the proposing vendor (hereinafter
"Vendor," "Respondent," or "Contractor") to install the first phase of a multiuse, accessible trail.
C. Project Location: Goebel Sports Park, 6800 North Green River Road, Evansville, IN 47725.
2. GENERAL REQUIREMENTS
The responsibilities of the Contractor include, but shall not be limited to, the following:
A. The Contractor shall purchase all items needed to provide services.
B. The Contractor will furnish all tools and labor required for service.
C. The Contractor shall coordinate with Paul Bouseman, Deputy Director for time and space to
complete all work required.
D. Contractor will be responsible for any needed traffic control (vehicular and/or pedestrian) during
construction.
E. Contractor must possess the required local licensing that pertain to work on this project at the time
of bid opening, per Evansville Municipal Code 3.95.030.
F. Prime Contractors are required to be designated as a Responsible Bidder at the time of bid
submission for any bid over $150,000 per Evansville Municipal Code 3.95.040. Submittal
requirements of subcontractors may be provided immediately after bid award, but prior to the
execution of a contract.
G. Contractor must have a written drug testing program in place at the time of bid submission for any
bid over $10,000 per Evansville Municipal Code 3.95.020.
H. Awarded Contractor must carry the required insurance throughout the bidding process until
completion of this project listed in the General Conditions.
3. RESPONSE INSTRUCTIONS
The submitted bid must follow the rules and format established within this Invitation to Bid. Adherence to
these rules will ensure a fair and objective analysis of all quotes. Failure to complete any portion of this
request may result in rejection of a bid.
4. Pre-Bid Conference
A Mandatory Pre-bid Conference will be conducted on Monday, March 30, 2026 at 1:00 pm, local time in
the Snack Bar Room in the CK Newsome Center at 100 E. Walnut. All prospective bidders must attend this
conference and will be deemed unresponsive if not represented.
5. CONTACT WITH MUNICIPALITY EMPLOYEES
To ensure a fair and objective evaluation of all bids, Vendors are required to submit all inquiries in writing

to Paul Bouseman at his pabouseman@evansville.in.gov email should be titled: Goebel Sports Park
Restrooms | Concessions Renovations.
Inquiries shall be submitted no later than eight (8) days prior to the stated opening time and date. This is to
allow for ample time to respond and disseminate to all perspective parties.
All changes in specifications shall be in writing in the form of an addendum and furnished to all
contractors. Verbal information obtained otherwise will not be considered in awarding of quotes. No
changes to specifications will be permitted within seven (7) days prior to the bid opening.
6. ACCESS BID DOCUMENTS
Before submitting a bid, vendors shall examine the specifications in order to understand all existing
conditions and limitations.
7. COSTS OF BID PREPARATION AND SUBMISSION
Each vendor shall be responsible for all costs incurred in order to prepare and submit their response to this
IFB.
8. BID BOND
A. Each bid shall be accompanied (in the same envelope) by a bid bond or certified check, made
payable to the "CITY OF EVANSVILLE", in an amount equal to five percent (5%) of the total bid
submitted.
No bid may be withdrawn after the opening of bid without the consent of the Evansville Board of
Parks Commissioner for a period of thirty (30) days after the scheduled time of opening bids.
9. PUBLIC OPENING PROCEDURES
A. No award will be made or implied at this time, unless otherwise indicated.
B. Only the following information will be given:
* Vendor name and amount of bid
C. Bids or related documents may not be reviewed at the bid opening. No discussion of any nature
concerning brand names, deliveries, samples, etc. can be entered into between any Purchasing
Department personnel and any Vendor during or after the bid opening until the evaluation of bids
have been completed and a recommendation for award has been made.
D. A copy of the bid tabulation will be available to review in the Purchasing Department upon
completion of the recommended award.
E. Vendors who wish to review or request copies of bids may do so by contacting the Purchasing
Department at 812-436-4915. A copy fee will be charged for copies.
10. ACCESS TO PUBLIC RECORDS
A. All submissions may be considered public documents under applicable laws and may be subject
to disclosure. Some bid records are public as soon as received by the City, others become public
at bid opening, and others at bid award. Contractor recognizes and agrees that City will not be
responsible or liable in any way for any losses that the Contractor may suffer from the lawful
2

disclosure of information or materials to third parties.
B. Any materials requested to be treated as confidential documents, proprietary information, or trade
secrets must be clearly identified and readily separable from the balance of the bid submission.
Such designations will not necessarily be conclusive, and Contractor may be required to justify why
such material should not, upon written request, be disclosed by the City under the applicable
public records act.
C. City will endeavor to provide at least two (2) business days' notice to the Contractor of a public
records request for material submitted pursuant to this IFB (Invitation for Bid). The City will then
release the document in accordance with the City's policy for responding to such requests unless
both of the following are true:
i. the Contractor responds to the notice with any objection to the production of the document
within two (2) business days of receipt of the notice; and
ii. the Contractor agrees in writing to indemnify City, in a form acceptable to City, in the event
a challenge is brought for withholding a public record based on Contractor having designated it
a trade secret.
11. BID FORMAT AND FORMS
Each bid will be prepared in the format specified, incorporating the additional forms provided at the end of
this document, and be submitted in a sealed envelope.
The bidder shall give the unit prices in both written form and numerical form for each item. In the event of a
discrepancy between written prices and numerical prices the written price form will take precedence and
will be used in computing the total project cost.
Submit one (1) original and one (1) electronic copy on a flash drive in a Windows-compatible and
searchable format such as PDF. Bids must be clear, concise, typewritten, and must be signed in ink by the
official authorized to bind the submitter to its provisions.
The contents of this bid will become incorporated within any contract signed by the Board and the provider
of service. Do not retype this bid. Instead, respond on a separate page and cite the section number for
each response. All areas of the request must be addressed in the same sequence cited in the Bid
instructions in order that proper consideration is given to the bid. Bids submitted without information or
incomplete content will result in the bid being removed from consideration.
12. DELIVERY OF BIDS
The submittals must be sealed and clearly labeled:
SEALED BID ENCLOSED
IFB-508-01-2026
GOEBEL SPORTS PARK RESTROOMS |
CONCESSIONS RENOVATIONS
1 NW Martin Luther King, Jr. Blvd, Room 323
Evansville, Indiana 47708
3

Bid Open Date: April 15, 2026
It is the sole responsibility of the vendor to see that their bid is received in the proper time. Any bids
received after the bid opening date and time shall be eliminated from consideration and returned to the
Vendor unopened.
Bids must be delivered by 11:45am CDT on April 15, 2026 to the following address:
Purchasing Department
1 NW Martin Luther King, Jr. Blvd, Room 323
Evansville, Indiana 47708
NOTE: Any bids submitted after 11:45am on April 15, 2026, but before the scheduled opening
at 12:00 PM CDT shall be delivered to Room 312 Civic Center, 1 NW Martin Luther King Jr. Blvd.,
Evansville, Indiana 47708.
BID EVALUATION
1. EVALUATIONS
The bid selected shall be the lowest responsive and responsible bidder that provides the most
comprehensive approach that meets the stated requirements. The Board reserves the right to award on a
line-item basis.
2. RIGHT TO DISCUSSIONS
The agency reserves the right to conduct discussions with Respondents for the purpose of clarification to
assure full understanding of, and responsiveness to, the solicitation requirements. The agency further
reserves the right to excuse technical defects in a bid when, in its sole discretion, such excuse is beneficial
to the agency.
3. RIGHT OF REFUSAL
The Board reserves the right to reject any one or all bids, or any part of any bid, to waive any irregularities in
any bid, and to award the purchase in the best interest of the Board /City. Furthermore, the City reserves the
right to hold the bid of the three (3) lowest Vendors for a period of sixty (60) calendar days from and after the
time of the bid opening.
4. AWARD OF CONTRACT
It is the intent of the Board to enter into a contract with a provider that will emphasize administrative
efficiencies, and possess the capacity, infrastructure and organizational competence to perform
required functions necessary for managed care under this bid.
Award recommendations are contingent upon an initial evaluation of the Contractor's qualifications to
determine if the Contractor is a quality service provider. The Contractor's policies and procedures may be
evaluated as a further determination of quality.
4

The process of evaluating each Contractor's bid may involve interviews with a random sampling of the
Contractor's current and previous customers. This is not an exclusive criterion for awarding the contract.
It is anticipated that contract(s) will be awarded on or before May 20, 2026.
5. SUBCONTRACTORS
The Board intends to contract with one prime Contractor who will be solely responsible for contractual
performance. In the event the prime Contractor utilizes one or more subcontractors, the prime Contractor
will assume any and all responsibility for performance of services by the subcontractor(s). Additionally,
the City of Evansville must be named as a third-party beneficiary in all subcontracts.
A list of all subcontractors proposed to take part in the performance of the contract must be provided to
the City of Evansville for approval prior to contract execution. This request may require that sufficient
financial or background information pertaining to included subcontractors be provided.
The City of Evansville reserves the right to limit and/or reject any and all subcontractors.
6. E-VERIFY PROGRAM
Pursuant to Indiana Code 22-5-1.7-11 (b)(2) the Contractor shall provide documentation that it has
enrolled and is participating in the E-Verify Program (see Indiana Legal Employment Declaration form).
Contractor is required to submit proof from the E-Verify Program that it is currently enrolled in the Program.
An example of confirmation is the confirmation e-mail received from E-Verify that the Contractor has
successfully enrolled in E-Verify.
7. TAXES
The City of Evansville is exempt from federal, state, and local taxes and will not be responsible for any such
taxes in connection with the award or performance of this contract.
8. LICENSES AND PERMITS
The successful Vendor or Vendors shall furnish the City of Evansville upon request any and all
documentation regarding licenses, permits, certifications and/or registrations required by the laws and
regulations of the City of Evansville, Vanderburgh County, the State of Indiana and the United States of
America.
The Provider certifies that it is now and will remain in good standing with the aforementioned governmental
agencies and that it will maintains its licenses, permits, certifications and/or registrations in force during
the term of the contract/agreement with the City of Evansville, Vanderburgh County, Indiana.
9. CHOICE OF LAW AND VENUE
Any and all actions or proceedings arising out of, or related to, this bid and any resulting contract shall be
governed by and construed in accordance with the laws of the State of Indiana. Submission of this bid by
Vendor constitutes consent and stipulation to jurisdiction and venue in the courts of Vanderburgh County,
Indiana, concerning all litigation and proceedings arising out of or related to this bid and any resulting
contract.
5

10. CONTRACTOR'S ACKNOWLEDGMENT
The Contractor shall comply with the provisions as set forth in Indiana Code 5-16-13, et al. as required by
Indiana Code 5-16-13-7. Additionally, Contractor shall execute the attached "Contractor's
Acknowledgement" and return to Owner prior to the commencement of any Work.
11. SPECIFICATIONS:
**See PROJECT MANUAL 2025055.00 Prepared by VPS ARCHITECTURE
LENGTH OF CONTRACT
The Contract shall be awarded by action of The Evansville Board of Parks Commissioners
The Board of Park Commissioners shall furnish the Bidder receiving award with a notice of award and three signed
copies of the contract. The Contractor shall sign all three copies, returning two to the Evansville Board of Public
Commissioners along with the required Proof of Insurance. The Contractor shall have Ten (10) Calendar Days from
the notice of award to submit all required documents to execute this contract. If all requirements are not met within
the specified time period, the Contractor's Bid Bond accompanying this bid, and the proceeds thereof, shall be paid
into the general fund of the City of Evansville, unless a mutual resolution is met by both parties due to an unforeseen
incident involving this bid. When all these requirements have been met, the Department of Parks and Recreation may
issue the Contractor a notice to proceed. The Contractor shall commence work within ten (10) days after issuance of
the notice to proceed.
The Contractor shall be required to guarantee the improvements for a period of three (3) years from the date of final
acceptance against all defects in materials and workmanship and shall agree that during the guarantee period
specified they will, at own expense, make all repairs which may become necessary.
In case repairs become necessary, the Owner shall give written notice to the Contractor to make the repairs. In case of
failure of the Contractor to commence the repairs within ten (10) days after notice, the Owner may cause the repairs
to be made, and may thereupon recover the reasonable cost of the repairs so made from the Contractor, together with
the cost of the supervision and inspection thereof.
The Owner shall have ninety (90) days after the expiration of the guarantee period in which to notify the Contractor of
any repairs necessary on the date of expiration.
12. Project Schedule
The Bid Package will be available to Bidders on March 18, 2026.
Original reference drawings are available from the Owner upon
request.
Bid Meeting will be at 1:00 pm, April 3, 2026, at CK Newsome Community
Center
6

Sealed Bids are due April 15, 2026.
The Successful Bidder will begin work by within fourteen days of notice to
proceed.
Any reference made to any manufacturer or brand name is not to be construed as a limiting factor in the bid, but
is meant to show the minimum scope and quality of the product to be quoted. Contractor can submit approved
equals for items that vary from those requested.
Note - If the project cost exceeds budget, project may award by individual location(s) or rejected in total.
A. The Contractor is to provide to the City of Evansville a copy of its "Random Drug Testing Program and
Contractor's Licenses" as provided for in Chapter 3.95 of the City of Evansville Municipal Code if the quote
is $10,000 or more or if under $10,000 the contractor is to provide the City of Evansville a copy of its
"Contractor's Licenses and Random Drug Testing Program" which is to include at a minimum random drug
testing of at least the five (5) drug panel tests as provided for in Chapter 3.95 (a copy of which is attached)
in Title 3 of the City of Evansville Municipal Code at the time of the quote.
B. A coverage limit of not less than General Aggregate: $5,000,000, Products & Completed Operations
Aggregate, Not Less Than $5,000,000; Personal & Advertising Injury, Not Less Than $1,000,000; Each
Occurrence Not Less Than $750,000; Fire Damage (Any one fire) Not less Than $50,000; Medical Expense
(Any one person), Not Less Than $5,000.
The evidence of insurance coverage shall be endorsed and provided to City of Evansville, prior to start of
the project showing City of Evansville as additional insured.
Other insurance requirements are listed in Section XI under "Scope of Services."
C. Notice to Proceed & Schedule of Work:.
NOTE: If work is not completed in the time schedule set above, a $100 per day penalty in liquidated
damages will be assessed against the Contractor for each day work does not meet the guideline as
specified unless a mutual resolution is met by both parties due to an unforeseen incident involving this bid.
D. Final Inspection & Invoicing: Upon completion of the work, Contractor shall schedule an inspection with
owner and architect. After inspection, a list of items needing additional work or correction will be provided
to the Contractor. Upon completion of these items, the Contractor shall request another inspection. This
process will be repeated until all work is deemed acceptable to the City. The last inspection shall constitute
the final inspection and acceptance of the work by the City (the "Final Inspection"). Until the Final
Inspection, no part of the work will be accepted. Only upon Final Inspection may the Contractor submit an
invoice for the contract amount as modified by any written change orders.
E. Responsibility of Damage: Pavement, sidewalks, vehicles, yard ruts, office equipment, building structure
including walls, traffic signal equipment, traffic signs, pedestrians, vehicular, other traffic, etc. shall be
protected against damage or disfigurement from material or equipment used in the removal and/or
installation of the equipment. Contractor shall be responsible for all damages accordingly. Contractor shall
7