2025-0185-GM Public Participation Plan Addendum No 1

Agency:	Santa Fe County
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 26, 2025
Due Date:	Mar 19, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Justin S. Greene

Commissioner, District 1

Lisa Cacari Stone

Commissioner, District 2

Camilla Bustamante

Commissioner, District 3

Adam Fulton Johnson

Commissioner, District 4

Hank Hughes

Commissioner, District 5

Gregory S. Shaffer

County Manager

February 26, 2025

SANTA FE COUNTY

RFP No. 2025-0185-GM/TJ

PUBLIC PARTICIPATION PLAN

ADDENDUM NO. 1

Dear Proponents,

This addendum is issued to reflect the following immediately. It shall be the responsibility of

interested Offerors to adhere to any changes or revisions to the RFP as identified in this Addendum

No. 1. This documentation shall become permanent and made part of the departmental files.

Attachment A: Pre-Proposal Agenda and Sign-In Sheet

Question No. 1:

Answer No. 1:

Question No. 2:

Answer No. 2:

To what extent is the County interested in including other adjacent counties,

such as Rio Arriba and Los Alamos, in the regional planning efforts for this

project? What about other regional entities (e.g., NCRTD)?

Staff may interview planners from adjacent counties, but they are not a priority

stakeholder. More focus will be toward Pueblos, federal & state land

management agencies, neighborhood & community organizations. The

primary audience for engagement is the underserved communities and

populations. We will engage regional organizations such as the Metropolitan

Planning Organization, acequia associations, soil & water conservation

districts and other stakeholders that have a direct interest in land use planning.

We will prioritize stakeholders in the early steps, including recommendations

from the Board of County Commissioner members as we expect to use a snow-

ball method to identify unrepresented stakeholders.

You mentioned a budget of $125,000 – does this amount cover only Phase 1,

or do you hope to reserve some portion of it for Phase 2 as well?

Yes, $125,000 is reserved for Phase 1. One of the deliverables for Phase 1 is a

cost estimate for the events to be implemented in Phase 2.

102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 ·

FAX: 505-995-2740 www.santafecountynm.gov

Question No. 3:

Answer No. 3:

The cost proposal form in Appendix D asks for “one firm, fixed, fully-loaded

hourly rate.” Does that mean the only cost proposal information needed are

hourly rates for staff expected to work on the project, or do you also want a

total proposed cost estimate for each task?

Please submit a proposed budget for Phase 1 in addition to the hourly rates of

each individual who will be contributing to the work.

Please add this Addendum No. 1 to the original proposal documents and refer to proposal documents,

hereto as such. This and all subsequent addenda will become part of any resulting contract documents

and have effects as if original issued. All other unaffected sections will have their original

interpretation and remain in full force and effect. Responders are reminded that any questions or need

for clarification must be addressed to Tammy Jim, Procurement Specialist Senior at

tjim@santafecountynm.gov.

102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 ·

FAX: 505-995-2740 www.santafecountynm.gov

ATTACHMENT A

PRE PROPOSAL CONFERENCE

RFP No. 2025-0185-GM/TJ

PUBLIC PARTICIPATION PLAN

FEBRUARY 19, 2025 AT 10:30 AM

Contracting Agency: Santa Fe County

• Tammy Jim

• Herbert Foster

• Gary “Brett” Clavio

Procurement Specialist Senior

Planning Team Leader

Planning Manager

Purchasing Division

Growth Management Dept.

Project Information

Santa Fe County Growth Management is requesting proposals from qualified Offerors to provide

qualified and experienced consultants to prepare and implement a Public Participation Plan.

Proposal Information

• Carefully read the Request for Proposal for requirements, terms & conditions including the sample

contract.

• Sequence of Events are listed on page 10.

• Proposal Organization – Proposal should be organized as outlined in the RFP on page 21-22.

• Selection of finalist(s) – the most qualified proposal received based on the evaluation factors outlined

in the RFP (pages 23-24) will be scored by a three to four-member evaluation committee.

• Preferences -

1) N.M. In-State/Native American Business Preference Certificate 8% total of all evaluation

factors added to score.

2) N.M. Resident Veterans Preference Certificate, 10% total of all evaluation factors added to

score or Native American Preference. For more information on State Preference visit

www.tax.newmexico.gov

AND

3) Santa Fe County Preference, 5% total of all evaluation factors added to score. For more

information

County

Preference

visit

https://www.santafecountynm.gov/finance/purchasing-division

• Please submit all questions via email to Tammy Jim at tjim@santafecountynm.gov. The last day for

questions will be Friday, February 21, 2025. (Any contact with any other County staff member or

persons other than the Procurement Specialist Senior may be grounds for disqualification.)

• Addendum will be issued on Wednesday, February 26, 2025. (Only questions answered by formal

written addenda will be binding. Oral and other interpretations or clarifications will be without

legal effect.)

• Proposal Submittal –

Due Date: Wednesday, March 19, 2025

Time: 2:00 PM

Location: 102 Grant Avenue 1st Floor, Santa Fe, NM

Electronic submission also available via Dropbox utilizing

Dropbox link:

https://www.dropbox.com/request/269QDikFG0HgavifWQ0j

ATTACHMENT A

NAME

Tammy Jim

Arna�?�

SANTA FE COUNTY

PRE-PROPOSAL CONFERENCE

RFP No. 2025-0185-GM/TJ

PUBLIC PARTICIPATION PLAN

FEBRUARY 191 2025 AT 10:30 AM

COMPANY I TELEPHONE

E-MAIL ADDRESS

SFC Purchasing Dept

505-986-6370 I tjim@santafecountynm.gov

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

2025-0185-GM Public Participation Plan Addendum No 1

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