2025-0185-GM Public Participation Plan
| Agency: | Santa Fe County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Feb 10, 2025 |
| Due Date: | Mar 19, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
|
rfp |
2025-0185-GM Public Participation Plan |
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SANTA FE COUNTY
GROWTH MANAGEMENT DEPT
REQUEST FOR PROPOSALS (RFP)
PUBLIC PARTICIPATION PLAN
NM Commodity Code(s): 91826
RFP NO. 2025-0185-GM/TJ
FEBRUARY 2025
RFP NO. 2025-0185-GM/TJ
TABLE OF CONTENTS
PAGE
NO.
I.
ADVERTISEMENT .......................................................................................................4
II.
INTRODUCTION ...........................................................................................................5
A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................5
B. BACKGROUND ...................................................................................................5
C. SCOPE OF WORK................................................................................................5
D. INSURANCE REQUIREMENTS ........................................................................7
E. PROCUREMENT SPECIALIST...........................................................................8
F. DEFINITION OF TERMINOLOGY.....................................................................8
III.
CONDITIONS GOVERNING THE PROCUREMENT...............................................10
A. SEQUENCE OF EVENTS ..................................................................................11
B. EXPLANATION OF EVENTS...........................................................................11
1. Issuance of RFP.........................................................................................11
2. Pre-Proposal Conference...........................................................................11
3. Acknowledgement of Receipt Form Due..................................................11
4. Deadline to Submit Additional Written Questions ...................................11
5. Response to Written Questions .................................................................11
6. Submission of Proposals ...........................................................................12
7. Proposal Evaluation...................................................................................12
8. Selection of Finalists .................................................................................12
9. Best and Final Offers from Finalists (If applicable) .................................13
10. Oral Presentations by Finalists (If applicable)..........................................13
11. Contract Negotiations ...............................................................................13
12. Contract Award .........................................................................................13
13. Right to Protest .........................................................................................13
C. GENERAL REQUIREMENTS ...........................................................................14
1. Acceptance of Conditions Governing the Procurement ............................14
2. Incurring Cost............................................................................................14
3. Prime Contractor Responsibility ...............................................................14
4. Subcontractors ...........................................................................................14
5. Amended Proposals...................................................................................14
6. Offerors’ Rights to Withdraw Proposal ....................................................15
7. Proposal Offer Firm ..................................................................................15
8. Disclosure of Proposed Contents ..............................................................15
9. No Obligation ............................................................................................15
10. Termination...............................................................................................16
11. Sufficient Appropriation ...........................................................................16
12. Legal Review ............................................................................................16
2
RFP NO. 2025-0185-GM/TJ
13. Governing Law........................................................................................16
14. Basis for Proposal....................................................................................16
15. Contract Terms and Conditions ...............................................................16
16. Contract Deviations.................................................................................16
17. Offeror Qualifications..............................................................................17
18. Right to Waive Minor Irregularities ........................................................17
19. Change in Contractor Representatives.....................................................17
20. Notice.......................................................................................................17
21. County Rights ..........................................................................................17
22. Right to Publish .......................................................................................17
23. Ownership of Proposals .........................................................................17
24. Electronic Mail Address Recommended .................................................18
25. Preference in Procurement by Santa Fe County ......................................18
26. Double-Sided Documents ........................................................................19
27. Living Wage ............................................................................................20
IV.
RESPONSE FORMAT AND ORGANIZATION ........................................................21
A. NUMBER OF RESPONSES...............................................................................21
B. NUMBER OF COPIES .......................................................................................21
C. PROPOSAL FORMAT .......................................................................................21
1. Proposal Organization ...............................................................................21
2. Letter of Transmittal..................................................................................22
V.
SPECIFICATIONS .......................................................................................................23
A. INFORMATION .................................................................................................23
1. Time Frame ...............................................................................................23
B. EVALUATION CRITERIA ................................................................................23
1. Introduction ...............................................................................................23
2. Technical Competence and Specialized Experience .................................23
3. Evidence of Understanding Scope of Work ..............................................24
4. Capacity and Capability ............................................................................24
5. Past Performance.......................................................................................24
C. COST PROPOSAL..............................................................................................24
VI.
EVALUATION OF PROPOSALS ...............................................................................25
A. EVALUATION SCORING.................................................................................25
B. EVALUATION PROCESS .................................................................................26
APPENDICES
A. Acknowledgement of Receipt Form....................................................................27
B. Campaign Contribution Disclosure Form............................................................28
C. Resident Veterans Preference Certification .........................................................31
D. Cost Proposal .......................................................................................................32
E. Sample Agreement .................................................................................................3
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RFP NO. 2025-0185-GM/TJ
I. ADVERTISEMENT
SANTA FE COUNTY
SERVICES FOR PUBLIC PARTICIPATION PLAN
RFP NO. 2025-0185-GM/TJ
Santa Fe County requests proposals from qualified vendors or firms to provide qualified
consultants to prepare and implement a Public Participation Plan. All proposals submitted
shall be valid for ninety (90) days subject to action by the County. Santa Fe County reserves the
right to reject any and all proposals in part or in whole. A completed proposal shall be submitted
in a sealed container indicating the proposal title and number along with the Offeror's name and
address clearly marked on the outside of the container. All proposals must be received by 2:00PM
on Wednesday, March 19, 2025, at the Santa Fe County Purchasing Division, 102 Grant
Avenue, (First Floor), Santa Fe, NM 87501. The submission of Proposals will also be accepted
electronically utilizing a DropBox. Please utilize this link to upload your proposal submission.
https://www.dropbox.com/request/269QDikFG0HgavifWQ0j.
By submitting a proposal for the requested services each Offeror is certifying that it is a qualified
firm and its proposal complies with the requirements stated within the Request for Proposals.
A Pre-Proposal Conference will be held at 10:30 am on Wednesday, February 19, 2025 online
via Teams using the link provided below and meeting number 236 551 858 622 Passcode:
p6Ny2SN3 or by calling (773) 352-2011 meeting number: 708 343 828#, conference ID: 708 343
828#. Attendance is not mandatory but highly recommended.
https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and
mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or
gender identity.
Request for Proposals will be available by contacting Tammy Jim, Procurement Specialist Senior,
102 Grant Avenue, (First Floor) Santa Fe, New Mexico 87501, or by telephone at (505) 986-6370
or by email at tjim@santafecountynm.gov or on our website at
https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations.
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County
Published: February 9th & 10th
4
RFP NO. 2025-0185-GM/TJ
II. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSAL
The County is required to revise the Sustainable Growth Management Plan (SGMP) and
the Sustainable Land Development Code (SLDC), that are under the management of the
County Growth Management Department. To assist the Department in this effort the
services require the expertise of a qualified and experienced consultant firm to prepare and
implement a public participation and information plan. The Public Participation Plan will
identify the most engaging and cost-effective public activities that will encourage diverse
public audiences to participate in the County’s effort to revise and update the (SGMP) and
(SLDC), as well as the resulting Community Plans and Community District Overlay Zones.
The consultant will help collect and analyze the data from each activity and assist in
drafting a proposed vision statement goals, policies, and actions to be included in the
revised SGMP.
B. BACKGROUND
The Board of County Commissioners (BCC) adopted the SGMP in 2015. The work
performed by the Consultant will seek public participation to revise the SGMP and reflect
the current vision, goals, policies, actions that manage development. The SGMP revision
will include official maps that identify each community and the preferred development
scenario for the County. The BCC adopted the Sustainable Land Development Code
(SLDC) in 2016. While both documents promote walkable, diverse and “sustainable”
communities, the SLDC results in predominantly sprawling development patterns.
County staff and the consultant will host a series of public activities and interactive
mapping exercises to delineate each unique community and create an outline for creating
subsequent Community Plans, Community Overlay Districts, Neighborhood Plans and
recommendations for revising the SLDC. The SGMP will identify and prioritize capital
improvement projects that impact and benefit the entire County.
C. SCOPE OF WORK
Phase 1. The consultant will recommend public engagement activities that are most
appropriate for completing the SGMP. The Participation Plan should include the following:
1. Meet with County staff to discuss the purposes and phases of the Public
Participation Plan
2. Review and analyze County demographic data to understand which
communities and populations need to be prioritized for public engagement
3. Help identify and coordinate with local, national, and international nonprofit
philanthropic resources and other institutions to supplement participation
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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See Also
Bid Number: RFP No. 2025-02 Bid Title: Contractor to facilitate and update McKinley
McKinley County
Bid Due: 12/05/2025