2025-0148-GM/NF - Integrated Water Planning and Preliminary Engineering Report for...

Agency:	Santa Fe County
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Dec 24, 2024
Due Date:	Jan 28, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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SANTA FE COUNTY

PLANNING DIVISION

REQUEST FOR PROPOSALS (RFP)

Integrated Water Planning and Preliminary

Engineering Report for La Cienega, La

Cieneguiila and El Canon Community

Springs Restoration

NM Commodity Code(s): 92597

RFP NO. 2025-0148-GM

December 2024

RFP NO. 2025-0148-GM/NF

TABLE OF CONTENTS

PAGE NO.

ADVERTISEMENT .......................................................................................................4

II.

INTRODUCTION ...........................................................................................................5

A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................5

B. BACKGROUND ...................................................................................................5

C. SCOPE OF WORK ...............................................................................................7

D. INSURANCE REQUIREMENTS ......................................................................13

E. PROCUREMENT SPECIALIST ........................................................................13

F. DEFINITION OF TERMINOLOGY...................................................................14

III.

CONDITIONS GOVERNING THE PROCUREMENT...............................................16

A. SEQUENCE OF EVENTS ..................................................................................16

B. EXPLANATION OF EVENTS...........................................................................17

1. Issuance of RFP ..............................................................................................17

2. Pre-Proposal Conference................................................................................17

3. Acknowledgement of Receipt Form Due.......................................................17

4. Deadline to Submit Additional Written Questions ........................................17

5. Response to Written Questions ......................................................................17

6. Submission of Proposals ................................................................................18

7. Proposal Evaluation .......................................................................................18

8. Selection of Finalists ......................................................................................19

9. Best and Final Offers from Finalists (If applicable) ......................................19

10. Oral Presentations by Finalists (If applicable)...............................................19

11. Contract Negotiations ....................................................................................19

12. Contract Award..............................................................................................19

13. Right to Protest ..............................................................................................19

C. GENERAL REQUIREMENTS ...........................................................................20

1. Acceptance of Conditions Governing the Procurement.................................20

2. Incurring Cost ................................................................................................20

3. Prime Contractor Responsibility ...............................................................20

4. Subcontractors ...........................................................................................20

5. Amended Proposals...................................................................................20

6. Offerors’ Rights to Withdraw Proposal ....................................................21

7. Proposal Offer Firm ..................................................................................21

8. Disclosure of Proposed Contents ..............................................................21

9. No Obligation ............................................................................................21

10. Termination...............................................................................................22

11. Sufficient Appropriation ...........................................................................22

12. Legal Review ............................................................................................22

13. Governing Law .........................................................................................22

RFP NO. 2025-0148-GM/NF

14. Basis for Proposal .....................................................................................22

15. Contract Terms and Conditions ................................................................22

16. Contract Deviations ..................................................................................22

17. Offeror Qualifications...............................................................................22

18. Right to Waive Minor Irregularities..........................................................23

19. Change in Contractor Representatives ......................................................23

20. Notice ........................................................................................................23

21. County Rights............................................................................................23

22. Right to Publish.........................................................................................23

23. Ownership of Proposals ..........................................................................23

24. Electronic Mail Address Recommended...................................................23

25. Preference in Procurement by Santa Fe County .......................................24

26. Double-Sided Documents .........................................................................25

27. Living Wage..............................................................................................25

IV.

RESPONSE FORMAT AND ORGANIZATION ........................................................26

A. NUMBER OF RESPONSES...............................................................................26

B. NUMBER OF COPIES .......................................................................................26

C. PROPOSAL FORMAT .......................................................................................26

1. Proposal Organization ...............................................................................26

2. Letter of Transmittal..................................................................................27

SPECIFICATIONS .......................................................................................................29

A. INFORMATION .................................................................................................29

1. Time Frame ...............................................................................................29

B. EVALUATION CRITERIA ................................................................................29

1. Specialized Design and Technical Competence........................................29

2. Evidence of Understanding the Scope of Work ........................................29

3. Capacity and Capability ............................................................................29

4. Past Record and Performance ...................................................................29

5. Proximity to/or Familiarity with Site Location .........................................30

6. New Mexico Produced Work ....................................................................30

7. Volume of Work Previously Done ............................................................30

8. Valid NM State Resident Business Certificate ..........................................30

9. Valid NM State Resident Veteran Business Certificate ............................30

10. Valid Santa Fe County Preference Certificate ..........................................30

VI.

EVALUATION OF PROPOSALS ...............................................................................31

A. EVALUATION SCORING.................................................................................31

B. EVALUATION PROCESS .................................................................................32

APPENDICES

A. Acknowledgement of Receipt Form....................................................................33

B. Campaign Contribution Disclosure Form............................................................34

RFP NO. 2025-0148-GM/NF

C. Resident Veterans Preference Certification .........................................................37

D. Sample Agreement ..............................................................................................38

RFP NO. 2025-0148-GM/NF

I. ADVERTISEMENT

Integrated Water Planning and Preliminary Engineering Report for La Cienega,

La Cieneguiila and El Canon Community Springs Restoration

RFP No. 2025-0148-GM

Santa Fe County requests proposals from qualified vendors or firms from qualified Engineering

Firms to prepare a Preliminary Engineering Report (PER) related to protection of the traditional

water resources of the La Cienega and La Cieneguiila communities.

All proposals submitted shall be valid for ninety (90) days subject to action by the County. Santa

Fe County reserves the right to reject any and all proposals in part or in whole. A completed proposal

shall be submitted in a sealed container indicating the proposal title and number along with the

Offeror's name and address clearly marked on the outside of the container. All proposals must be

received by 2:00PM on Tuesday, January 28, 2025 at the Santa Fe County Purchasing Division,

102 Grant Avenue, (First Floor), Santa Fe, NM 87501. The submission of Proposals will also

be accepted electronically utilizing a Drop Box. Please utilize this link to upload your proposal

submission:

https://www.dropbox.com/scl/fo/h5zmi9hzv8qaad38jylha/AFhSRwbxxadN3AyZhCdI53w?rlkey=nqflnufe

60515be2fmqwou2ld&st=d6as7eux&dl=0

By submitting a proposal for the requested services each Offeror is certifying that it is a qualified

firm and its proposal complies with the requirements stated within the Request for Proposals.

A Pre-Proposal Conference will be held at 2:00pm on Monday, January 6, 2025 online via

Microsoft Teams: via Microsoft Teams by using the link below and meeting number: 293 785

035 721, Passcode: zY6g6zp6 or by calling (773) 352-2011 meeting number: 555 845 063# or in

person: 102 Grant Avenue, (First Floor) Santa Fe, NM 87501. The Pre-Proposal conference is

not mandatory, but it is strongly recommended.

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of

contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and

mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or gender

identity.

Request for Proposals will be available by contacting Nina Fresquez, Procurement Specialist Senior,

102 Grant Avenue, (First Floor) Santa Fe, New Mexico 87501, or by telephone at (505) 992-9864,

or by email at nfresquez@santafecountynm.gov or on our website at

http://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations.

PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT

BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.

Santa Fe County

Published Sunday, December 22 & 23 2024.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

2025-0148-GM/NF - Integrated Water Planning and Preliminary Engineering Report for La Cienega, La Cieneguiila and El Canon Community Springs Restoration

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