Glassy Plate Sodium Hexametaphosphate

INVITATION TO BID
Glassy Plate Sodium Hexametaphosphate
Solicitation #2026-SWB-18
Bid Due Date: April 14, 2026,
Bid Due Time: 11:00 AM CST
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Sewerage and Water Board of New Orleans
Invitation to Bid
2026-SWB-18
Glassy Plate Sodium Hexametaphosphate
The Sewerage and Water Board of New Orleans (Board) is soliciting bids from
companies to supply Glassy Plate Sodium Hexametaphosphate.
Invitation to Bid (ITB) will be available March 25, 2026, for download at the
following websites:
Board: https://www2.swbno.org/business_bidspecifications.asp
LAPAC:https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=181
Fax and email submission will not be accepted.
Bids will be received by the Sewerage and Water Board of New Orleans Procurement
Department by April 14, 2026, at 11:00 a.m. (CST). For submission instructions,
see bid documents.
Bids will be publicly opened on April 14, 2026, at 11:30 a.m. (CST) in the Procurement
Conference Room, Rm 131, located at 625 St. Joseph St., New Orleans, Louisiana
70165.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/22437787826823?p=66H3ITJmIUmcvMrQK2
Meeting ID: 224 377 878 268 23
Passcode: 2Lf6Jt2v
Dial in by phone
+1 504-224-8698,,687778263# United States, New Orleans
Phone conference ID: 687 778 263#
LATE BIDS WILL NOT BE ACCEPTED.
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Sewerage and Water Board of New Orleans
2026-SWB-18
Glassy Plate Sodium Hexametaphosphate
Bidder's Information
1. Point of Contact/ Inquiries/ Requests for Information:
The point of contact for this ITB is Kimberly Barnes. All correspondence and other
communications regarding this ITB shall be directed to Kimberly Barnes, Procurement
Specialist, Sewerage and Water Board of New Orleans, 625 St. Joseph Street, Room
133, New Orleans, Louisiana 70165.
Inquiries and/or Requests for Information are due to the Board's Procurement
Department via email to kbarnes@swbno.org no later than timeline stated in the
Anticipated Bid Timetable below. Any request received after that time may not be
reviewed for inclusion in this ITB. The request shall contain the requester's name,
address, and telephone number.
The Procurement Department will issue a response to any inquiry if it deems it
necessary, by written addendum to the ITB, posted on Board's website, and issued
prior to the ITB's Delivery Deadline. The Bidders shall not rely on any representation,
statement, or explanation other than those made in this ITB or in any addenda issued.
Where there appears to be a conflict between this ITB and any addendum issued, the
last addendum issued will prevail.
Bids will be received by the Sewerage and Water Board of New Orleans Procurement
Department as stated in the Anticipated Bid Timetable.
2. Submission Instructions:
Ways to submit a bid:
Hard Copy Submission:
(1) Signed hardcopy of the bid in a sealed envelope
Mark the front envelope with the following:
Solicitation # 2026-SWB-18
Glassy Plate Sodium Hexametaphosphate
Company Name
Company Address
Company Contact Name, Phone Number, and Email Address
Address envelope to:
Sewerage and Water Board of New Orleans
Attn: Kimberly Barnes
625 St. Joseph St. Rm 133
New Orleans, LA 70165
Fax and email submission will not be accepted.
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3. Mail or courier specifications:
Bidder remains responsible for ensuring that the bid is delivered prior to the
submission deadline with a proof of delivery. Failure to meet the submission deadline,
irrespective of the mode of delivery, shall result in the rejection of the bid.
* Bid documents should be contained in a sealed envelope and be placed in the
shipping envelope or box. If the mailed bid is not contained in a separate
sealed envelope, the bidder takes the risk that the envelope may be
inadvertently opened, and the information compromised.
* Please add the Procurement Analyst's name in the Attention Line of the
shipping label to ensure proper delivery.
4. Bid Opening
Bids will be received by the Sewerage and Water Board of New Orleans Procurement
Department as stated in the Anticipated Bid Timetable.
Bids will be publicly opened in the Procurement Conference Room, Rm 131, located
at 625 St. Joseph St., New Orleans, Louisiana 70165 or if you are unable to attend this
in-person meeting, you can also join via teleconference call:
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/22437787826823?p=66H3ITJmIUmcvMrQK2
Meeting ID: 224 377 878 268 23
Passcode: 2Lf6Jt2v
Dial in by phone
+1 504-224-8698,687778263# United States, New Orleans
Phone conference ID: 687 778 263#
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5. Anticipated Bid Timetable
The Board will make every effort to administer the ITB process in accordance with the
terms and dates discussed in this solicitation. However, the Board reserves the right to
modify the ITB process and dates as deemed necessary at its sole discretion. The
Procurement Department will a written addendum to the ITB should there be any
changes.
Event Date Local
ITB Release March 25, 2026
Bidders' Written Questions Deadline April 7, 2026 5:00 p.m.
Responses to Questions April 10, 2026
Bid Due Date and Time April 14, 2026 11:00 a.m.
Bid Opening April 14, 2026 11:30 a.m.
3. Changes, Addenda, or Withdrawal of Bids Before Deadline:
Any changes or addenda to a bid must be submitted in writing, signed by the authorized
representative, cross-referenced clearly to the relevant bid section, and received by the
Board's Procurement Department prior to the bid due date and time. Changes and
addenda must meet all requirements for the bid. Any Bidder choosing to withdraw must
submit a written withdrawal request to the Board's Procurement Department prior to the
bid due date and time.
4. Prohibition on Communication:
From the time of advertising, and until the final award, there is a prohibition on
communication by any Bidder (or anyone on their behalf) with the Board staff. Breaking
the established prohibition on communication may result in a disqualification of the bid.
The point of contact for this ITB is Kimberly Barnes. All correspondence and other
communications regarding this ITB shall be directed to Kimberly Barnes, Procurement
Specialist, Sewerage and Water Board of New Orleans, 625 St. Joseph Street, Room
133, New Orleans, Louisiana 70165.
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5. Bidders must complete all required attachments. Failure to complete and submit the
required documents and attachments shall result in your bid being deemed non-
responsive.
NOTE: BIDS ON FORMS OTHER THAN THOSE PROVIDED WILL NOT BE
CONSIDERED.
6. All bids must be received by the Board on or before the Delivery Deadline. Bids
delivered after the said deadline shall be rejected.
7. The naming of a certain brand, make, or manufacturer, or definite specifications is
used only to denote the quality standard of product desired and that the bidder is not
restricted to a specific brand, make, manufacturer or specification named but that the
brand, make, manufacturer or definite specification is used only to set forth and
convey to prospective bidders the general style, type, character, and quality of product
desired and that equivalent products will be acceptable.
NOTE: ITEMS WILL BE ORDERED ON AN AS NEEDED BASIS ONLY.
8. Prices bid in the submission must be written or typed legibly. Erasures or other
changes in the Bid Prices must be initialed by the Bidder.
NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN WILL BE
ACCEPTED. PENCIL FIGURES OR PENCIL SIGNATURES WILL DISQUALIFY
BIDDER.
9. Discrepancies between the indicated product of any row of figures on the Bid Form
and the correct product will be resolved in favor of the correct product. Discrepancies
between the indicated sum of any column of figures and the correct sum thereof will
be resolved in favor of the correct sum.
10. Submissions from any person, firm or corporation in default upon any contract with
the Board will neither be received nor considered.
11. Any bid which does not fully comply with all the provisions of the "Bidder's
Instructions" and the "Specifications" will be deemed non-responsive.
12. If a Bidder withdraws their bid after the bid due date and time and/or the bid opening
time, the withdrawing Bidder will be prohibited from resubmitting for this ITB in
accordance with La. R.S. 38:2214(D)(1).
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13. The Contract may be awarded to a single bidder or to separate bidders whichever
should appear to the best interest of the Board. If two or more bids are received, equal
in amount and lower than any other bid, the Board reserves the right to evaluate the
bids and to decide which bid will be accepted. All other conditions being equal,
preference will be given in accordance with La. R.S. 38:2184.
14. The Board reserves the right to reject any and all bids or proposals for just cause.
15. All bid pricing shall remain firm for a period of ninety (90) days after the date of bid
opening.
16. Awards
The Board specifically reserves the right to evaluate bids and award items separately,
grouped or an all or none basis, and to accept the bid, which is in the best interest of
the Board, and to reject all proposals if that is in the best interest of the Board.
17. Objection of Recommendation/Award
Any formal protest against the recommendation of award which is to be made by an
aggrieved Proposer must be submitted in writing to the Procurement Director,
Cashanna K Moses at cmoses@swbno.org according to the Board's Policy 83(R):
Procedural Rules for Bid Appeals.
18. Tabulations
To view unofficial bid tabulations after the bids have opened, please visit the Board
website under Doing Business - Bids - Tabulations
https://www2.swbno.org/business_bidtabulations.asp
19. Ownership:
All bids to this ITB are the property of the Board for all purposes. Bidders must clearly
mark individual documents or information that the applicant claims are exempt from
public record disclosure and specifically justify the exemption. The Board does not
guarantee the confidentiality of submissions.
20. Effect:
This ITB and any related discussions, evaluations, qualifications, or resulting
solicitations by the Board or any person on its behalf create no rights or obligations
whatsoever except as provided in this ITB. The Board may cancel or modify this ITB or
any resulting solicitation at any time at will, with or without notice. Anything to the
contrary notwithstanding, any professional services agreement executed by the Board
will be issued the exclusive statement of rights and obligations extending from this
solicitation.
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21. Errors or Omissions:
The Board will not be liable for any error in any bid. Bidder will not be allowed to alter
bid documents after the deadline for bid submission, except under the following
condition: The Board reserves the right to make corrections or clarifications due to
patent errors identified in bids by the Board or the Bidder. The Board, at its option, has
the right to require clarification or additional information from the Bidder.
22. Cost of Preparation:
The Board is not liable for any costs incurred by prospective Bidders or Contractors
prior to issuance of or entering a Contract. Costs associated with developing the bid, and
any other expenses incurred by the Bidder in responding to the ITB are entirely the
responsibility of the Bidder and shall not be reimbursed in any manner by the Board.
23. Public Records Requests
To request a public record for the proposal documents, please submit to the following
website: https://swbno.nextrequest.com/
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Sewerage and Water Board of New Orleans
2026-SWB-18
Glassy Plate Sodium Hexametaphosphate
General Specifications
1. Beginning Dates of Contract and Shipments
This contract will begin on the date the contract is signed by the Board. The contractor
shall be prepared to begin shipment per the shipment delivery requirements listed in
these specifications immediately upon execution of the contract. This is a one-time
delivery of glassy sodium hexametaphosphate to the Algiers Water Plant.
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Technical Specifications
1. Approval and Certification
All Glassy Plate Sodium Hexametaphosphate products bid must be certified as
meeting or exceeding Standard No. B502, as issued by the National Sanitation
Foundation (NSF). The agency providing this certification must be accredited to
provide such certification but does not have to be affiliated with NSF. Verification of
NSF Standard 60 certification must be included within the completed bid package. If
available, a product data sheet on the material to be furnished should be attached to
this proposal
2. Shipment, Delivery, And Quantity Requirements
Normal delivery must be made between the hours of 8:00 A.M. and 2:00 P.M. Truck
drivers making deliveries shall notify Plant Personnel of their arrival. At least 24
hours' notice prior to delivery must be made for Board personnel to prepare to receive
a shipment.
Shippers shall provide the necessary properly sized equipment to unload their
product onto the Board's loading/unloading dock within the "free" time as regulated
by the I.C.C. Demurrage due to the Shipper's inability to unload the product quickly
and properly into the Board's tanks will not be for the Board's account. Any
demurrage or detention charge invoices received by the Board will be forwarded to the
Contractor unless such charges result from delays directly accountable to the Board.
The price bid shall cover furnishings and delivering approximately 40,000 pounds of
Glassy Plate Sodium Hexametaphosphate, F.O.B. to the Algiers Water Plant, 900
Lamarque New Orleans LA 70114.
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