Glass Beads For Reflective Road Marking, Term Agreement, BRCPC

Agency:	Baltimore County
State:	Maryland
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Mar 15, 2024
Due Date:	Apr 12, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Baltimore Regional Cooperative Purchasing

Committee

REQUEST FOR BID NO. B-10000227

GLASS BEADS FOR REFLECTIVE ROAD MARKING, TERM AGREEMENT

Due Date: 04/12/2024, Time: 2:15 PM

Direct all questions to the lead agency:

Jason Hartline, Senior Buyer

Phone: 410-887-2495

bid@baltimorecountymd.gov

BALTIMORE COUNTY, MARYLAND

Office of Budget and Finance

Purchasing Division

400 Washington Avenue, Room 148

Towson, Maryland 21204-4665

Amendments to solicitations often occur prior to bid opening and sometimes within as little

as 48 hours prior to bid opening. It is the potential vendor’s responsibility to frequently visit

the Purchasing web site to obtain amendments once they have downloaded a solicitation.

All original and duplicate bids and other attachments, related documents and

correspondence, shall be typed or written in English. All prices/percentages and/or other

monetary figures shall be in United States dollars.

BIDDER CHECKLIST

______ Have you signed your bid?

______ Have you signed the Procurement Affidavit?

______ Have you filled out all applicable forms?

______ Have you returned the original? (and required duplicate

copies when required?)

______ Have you signed and returned amendments?

______ Have you included the bid bond, if required?

State of Maryland · Anne Arundel County · Baltimore City · Baltimore County · Carroll County · Harford County · Howard County

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BALTIMORE REGIONAL COOPERATIVE PURCHASING COMMITTEE

REQUEST FOR BID NO. B-10000227

GLASS BEADS FOR REFLECTIVE ROAD MARKING, TERM AGREEMENT

TABLE OF CONTENTS

General Terms and Conditions for Solicitations

II.

Additional General Instructions for Solicitations

III. Procurement Affidavit

IV. First Source Hiring Agreement Overview Acknowledgement

V. Intent To Bid Form

VI. Taxpayer Identification Number (TIN) and Certification

VII. Insurance Provisions

VIII. General Conditions

IX. Specifications

X. Bid/Proposal Signature Cover Page

XI. Price Sheet

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Cooperative Rider Clause

The Mid-Atlantic Purchasing Team (MAPT) is the agreement between the Baltimore Metropolitan Council

(“BMC”) and the Metropolitan Washington Council of Governments (“MWCOG”) to aggregate the public entity

and non-profit purchasing volumes in the Maryland, Virginia and Washington, D.C. region (“region”).

Format

A lead agency format is used to accomplish this work. The lead agency has included this MAPT Cooperative

Rider Clause in this solicitation indicating its willingness to allow other public entities to participate pursuant

to the following Terms and Conditions:

1. Terms

a. Participating entities, through their use of the Cooperative Rider Clause, agree to the terms

and conditions of the resulting contract to the extent that they can be reasonably applied to

the participating entity.

b. Participating entities may also negotiate additional terms and conditions specific to their local

requirements upon mutual agreement between the parties.

2. Other Conditions - Contract and Reporting

The supplier/contractor and participating entity agree:

a. The contract resulting from this solicitation shall be governed by and ''construed in accordance

with the laws of the State/jurisdiction in which the participating entity officially is located;

b. To provide to BMC and/or MWCOG contract usage reporting information, including but not

limited to quantity, unit pricing and total volume of sales by entity, as well reporting other

participating entities added on the contract, on demand and without further approval of

contract participants;

c. Contract obligations rest solely with the participating entities only;

d. Significant changes in total contract value may result in further negotiations of contract pricing

with the lead agency and participating entities.

In pricing and other conditions, vendors are urged to consider the broad reach and appeal of MAPT with public

and non-profit entities in this region.

A list of the participating members of the Mid-Atlantic Purchasing Team can be found at the following web

links http://www.baltometro.org/our-work/cooperative-purchasing/brcpc-representatives and

www.mwcog.org/purchasing-and-bids/cooperative-purchasing/member-links/

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BALTIMORE REGIONAL COOPERATIVE PURCHASING COMMITTEE (BRCPC)

GENERAL TERMS AND CONDITIONS FOR SOLICITATIONS

1. INSTRUCTIONS, FORMS AND SPECIFICATIONS.

1.1 All bids are to be submitted on and in accordance with forms required by the lead

jurisdiction, which are available at the office of the Purchasing Agent.

1.2 All bids must be clearly identified with the SOLICITATION NUMBER and the DUE DATE

and TIME for mailed and/or hand-delivered submittals and SOLICITATION NUMBER for

electronic submittals. Bid times are either Eastern Standard Time or Eastern Daylight

Time, whichever prevails. Late bids will not be considered.

1.3 Each bid shall be accompanied by an affidavit regarding price fixing, gratuities, bribery,

and discriminatory employment practices. If the bidder is a business entity, a duly and

legally authorized representative of the business entity shall execute the affidavit. The

Purchasing Agent will provide the affidavit to bidders.

1.4 Bids must be typed or written and signed in ink, unless the solicitation is bid

electronically, in which case an electronic signature is acceptable. Erasures or alterations

must be initialed in ink, unless the solicitation is bid electronically, in which case

electronic initials are acceptable. A duly and legally authorized representative of the

business entity shall sign all bids in ink (or in the case of electronic solicitation, digitally).

All bids shall be delivered sealed to the Purchasing Agent, no later than the time and date

indicated herein. Bids received after the time or date indicated will not be considered.

1.5 Additional information or clarification of any of the instructions or information contained

herein may be obtained from the Purchasing Agent. The County assumes no

responsibility for oral instructions or suggestions. All official correspondence in regard to

this solicitation must be directed to, and will be issued by, the Purchasing Agent.

1.6 Bidders finding any discrepancy in or omission from the specifications, in doubt as to

meaning, or asserting that the specifications are discriminatory, shall notify the

Purchasing Agent in writing at once, but in no case later than five (5) business days prior

to the scheduled opening of bids. Exceptions stated do not obligate the County to change

the specifications. The Purchasing Agent will notify all bidders in writing, by amendment

duly issued, of any substantive revisions to specifications or instructions.

1.7 Unless a written discrepancy, change, supplement, or exception to the specifications is

noted on the bid detailing nonconformance, any part number, or product number, etc.

noted on the bid will be considered in full compliance with the specifications. Submission

of a bid in response to this solicitation evidences the bidder’s acceptance of the terms

and conditions herein.

1.8 All official correspondence in regard to the specifications shall be directed to and/or will

be issued in writing by the Purchasing Agent. Oral instructions or suggestions are not

binding upon the Purchasing Agent or BRCPC.

1.9 The Purchasing Agent will notify bidders of any changes, additions or deletions to the

specifications by written addenda posted on the lead agency’s web site at

https://www.baltimorecountymd.gov/departments/budfin/purchasing/current-solicitations.

Addenda to solicitations are sometimes issued within as little as 48 hours prior to bid

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opening. It is each potential bidder’s sole responsibility to frequently visit the web site to

obtain all addenda.

1.10 Submission of a bid in response to this solicitation evidences the bidder’s acceptance of

these General Instructions and the terms and conditions of the solicitation. Submission of

a bid evidences bidder’s representation and warranty that the person submitting the bid

response is authorized to act for and bind the contractor.

1.11 Requests for Bids and Requests for Proposals should be accompanied by an electronic

version (Compact Disc) of the bid proposal in PDF format. It shall be the bidder's

responsibility to verify that the electronic version is complete. The electronic version of

the non-successful proposal response will be the only version retained by Baltimore

County. The Compact Disc must be labeled with the bid number, the bid title, and the

bidder’s name submitting the response. All bids must be submitted in a sealed envelope

or carton as appropriate. This does not apply to Requests for Quotation.

2. BID DEPOSIT.

2.1 A bid deposit may be required when indicated in the solicitation. Failure to submit the bid

deposit with the bid, when required, will nullify the bid.

2.2 When required in the solicitation, a certified check, treasurer’s check, U.S. Postal Money

Order, or a bid bond must accompany each bid.

2.3 Bid deposits will be returned to each unsuccessful bidder upon the award of the

solicitation, and to successful bidders upon its execution of the contracts with each

participation jurisdiction and the meeting of bond requirements, if applicable.

2.4 Nonperformance by a successful bidder, failure to execute a contract with each

participation jurisdiction, or failure to meet bond requirements within the time frame

specified in the solicitation or award notification may result in the bid bond being forfeited

as liquidated damages.

3. BASIS FOR AWARD OF CONTRACT.

3.1 The Purchasing Agent shall award all contracts to the lowest responsible and responsive

bidder(s) for competitive sealed bids and based on best value for competitive

negotiations as determined in the sole discretion of the Purchasing Agent. Each

participating jurisdiction will execute its own contract and issue its own purchase order for

their contract. Each participating jurisdiction is responsible for determining that the

method of solicitation complies with its procurement laws.

3.2 Any other consideration for the award will be stated in the solicitation.

3.3 Unless otherwise agreed in writing by the Purchasing Agent and the bidder(s) specified,

all bids submitted shall be irrevocable for 120 calendar days following bid opening date,

unless the bidder(s), upon request of the Purchasing Agent, agree to an extension. No

bidder may withdraw its bid during that period.

3.4 When there is a conflict between the unit price or percentage and the extension, the unit

price or percentage will prevail as the amount of the bid.

3.5 Bids shall be exclusive of all non-applicable Federal and Maryland state taxes. Tax

exemption certificates will be furnished if required.

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Glass Beads For Reflective Road Marking, Term Agreement, BRCPC

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