22-10 GIES STRUCTURED CABLING

Agency: Glynn County School District
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: Oct 1, 2021
Due Date: Oct 27, 2021
Solicitation No: 22-10
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  • 22-10 GIES STRUCTURED CABLING
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    REQUEST FOR SEALED PROPOSAL
    Request for Proposal # 22-10
    For the Project: Contractor shall design and provide all material in order to install a structure cabling
    solution supporting voice, data and CCTV for renovations @ Golden Isles Elementary School. The
    vendor will be responsible for all the necessary permits, labor permits, cabling, hardware, and
    miscellaneous supplies.
    RFP Administrator:
    Rhonda Saunders, Procurement Officer
    Glynn County School System
    289 Community Action Drive
    Brunswick, Georgia 31520
    Telephone: 912-267-4100, extension 1216
    Fax: 912-280-4030
    E-Mail: rsaunders@glynn.k12.ga.us
    Sealed proposals are to be submitted to: Rhonda Saunders, Procurement Officer, Glynn County
    School System, 289 Community Action Drive, Brunswick, Georgia, 31520. Submit proposal in a
    sealed, opaque envelope addressed to the RFP Administrator noted above. Envelopes to be plainly
    marked with the RFP# and title.
    Deadline to receive proposals: 11:00 a.m. legally prevailing time on October 27, 2021.
    Proposals are due at the time and date specified. Proposals will not be accepted after the
    date and time above. There will be no public opening of proposals. Proposals submitted
    via facsimile or otherwise not sealed will be rejected. Proposals received after the date
    and/or time noted above will not be opened.
    The Glynn County Board of Education reserves the right to reject any or all proposals and to accept
    other than the low proposal when the interest of the school system can be better served. The Board
    reserves the right to waive any informalities in, or reject, any or all proposals or any part of a proposal.
    In the event of equal proposals, preference will be given to the local Proposer.
    RFP Schedule of Events:
    RFP Advertisement Dates
    October 1, 2021 (Georgia Procurement Registry)
    October 4-6, 2021 (The Brunswick News)
    Pre-Bid Conference (mandatory) October 8, 2021, at 10:00 a.m., Golden Isles Elementary School,
    ** RSVP Required **
    1350 Cate Rd, Brunswick, GA 31525
    Deadline to Submit Questions October 11, 2021 (12:00 Noon, ET)
    Deadline to Respond to Questions October 11, 2021 (4:30 p.m., ET)
    Deadline to Submit Proposal:
    October 27, 2021 (11:00 a.m., ET)
    Board Approval
    November 9, 2021
    RFP #22-10
    For: Structured Cabling for Golden Isles Elementary School
    Page 1 of 39
    A.
    GENERAL INFORMATION REGARDING PROPOSAL
    A.1 RFP Amendments
    The Glynn County School System is not responsible for any errors or omissions that may occur when bid
    information is copied from the Georgia Procurement Registry or The Brunswick News by bid posting
    subscriber websites.
    The Glynn County School System reserves the right to amend the Request For Proposal prior to the
    deadline of proposal submission. RFP amendments will be issued as written Addendum.
    A.1.1 Addendum will be sent to bidders requesting the RFP or, in the event that a mandatory pre-bid
    meeting was held, only those bidders that attended the mandatory pre-bid meeting. Statements made at
    the pre-bid meeting shall not be considered addenda to the RFP unless a written addendum is issued
    pursuant to the meeting.
    A.1.2 The Acknowledgement of Addenda form is to be returned with proposal. See Attachment “B”
    A.2 Withdrawing a Proposal
    Prior to the proposal due date, a submitted proposal may be withdrawn by the Proposer by submitting a
    written request faxed to the Glynn County School System RFP Administrator named above. All such
    requests must be signed by a person authorized to sign for the Proposer.
    A.2.1 Re-Submitting a Response
    Should a Proposer withdraw its proposal prior to the RFP close date with the intention to re-submit, please
    note the following:
    The Proposer’s original response must first be withdrawn in accordance with the
    guidelines noted above
    Each Proposer is solely responsible for re-submitting its response prior to the RFP
    closing date and time
    Costs for returning unopened, withdrawn proposals shall be borne by the Proposer
    A.3 Cost For Developing Proposal
    The cost for developing the proposal is the sole responsibility of the Proposer. The Glynn County School
    System will not provide reimbursement for such costs.
    A.4 Measurements and Existing Conditions
    Contractors are responsible for the correctness of all measurements and to familiarize themselves with all
    conditions relating to the Scope of Work. The Bidder is assumed to have visited the premises and to have
    taken into consideration all conditions which might affect his work. No consideration will be given to
    any claim based on lack of knowledge of existing conditions.
    A.5 Questions and Restricting Communications With Staff
    A.5.1 All questions concerning this RFP must be submitted in writing via fax or email to the RFP
    Administrator noted above. No questions other than written will be accepted. No response other than
    written will be binding upon the Glynn County School System.
    A.5.2 From the issue date of this RFP until the award is made, Proposer(s) are not allowed to communicate
    for any reason with any Glynn County School System staff except through the RFP Administrator named
    herein or during the Pre-Bid Conference. The Glynn County School System reserves the right to reject
    the proposal of any Proposer(s) violating this provision.
    A.6 Cancellation of RFP
    The Glynn County School System reserves the right to cancel this RFP at any time and will not be liable
    for any cost/losses incurred by the Proposers throughout this process.
    RFP #22-10
    For: Structured Cabling for Golden Isles Elementary School
    Page 2 of 39
    A.7 Georgia Security & Immigration Compliance (GSIC) Act (Georgia Dept. of Audits, July 2013)
    O.C.G.A. § 13-10-90 (4): A public employer shall not enter into a contract for the physical performance
    of services * unless the contractor registers and participates in a federal work authorization program to
    verify the work eligibility information of newly hired employees.
    *By definition: “Physical performance of services means any performance of labor or services for a
    public employer using a bidding process or by contract wherein the labor or services exceed $2499.99.”
    Proposals that involve the defined “physical performance of services” must include a notarized
    copy of the GSIC Affidavit forms for the Contractor, O.C.G.A. § 13-10-91(b)(1). See Attachment
    “C.
    Affidavits will be required for all subcontractors and sub-subcontractors that have been contracted for the
    physical performance of services in satisfaction of this RFP in accordance with O.C.G.A. § 13-10-
    91(b)(3) and § 13-10-91(b)(4). See Attachments “D” and “E.”
    A.7.1 Exception
    A contractor, subcontractor, or sub-subcontractor who has no employees and does not hire or intend to
    hire employees for purposes of completing the work described in this RFP shall instead provide a copy
    of a state issued driver’s license or state issued identification card provided that said state verifies lawful
    immigration status prior to issuing a driver’s license or identification card. O.C.G.A. § 13-10-91(b)(5).
    The Georgia Attorney General’s website posts a list of the states that verify immigration status prior to
    the issuance of a driver’s license or identification card and that only issue licenses or identification cards
    to persons lawfully present in the United States.
    A.7.1 Responsibility of the Contractor
    It is the duty of the contractor to submit to the Glynn County School System within five business days of
    receipt, copies of all subcontractor and sub-subcontractor affidavits, drivers’ licenses, and identification
    cards required under O.C.G.A. § 13-10-91(b)(6).
    A.8 Business License or Certificate of Authority
    In accordance with O.C.G.A. §48-13-7 and §14-3-1501, a valid Georgia Occupational Tax Certificate or
    Certificate of Authority is required before any work begins under this contract and shall be maintained
    throughout the term of this project. Proposer shall submit with their proposal, a copy of their
    company business license for the State of Georgia or a Certificate of Authority to transact business
    in the State of Georgia. Certificates of Authority are issued by the Georgia Secretary of State’s office,
    404-656-2817. Failure to submit this information may result in the Proposer being declared non-
    responsive.
    A.9 Contractor’s License
    Asbestos abatement and the mechanical trade contractors need a license in Georgia. A valid contractor
    license in another state may be eligible for a reciprocal Georgia license or a Georgia license by
    endorsement. Include a copy of current, RFP-applicable Contractor’s license with proposal.
    License required for this RFP: BICSI RCDD AND GEORGIA STATE CONTRACTOR LICENSE
    (issued five (5) years prior to the closing date of this RFP).
    If you need more information, please contact the Georgia Secretary of State’s Professional Licensing
    Division Call Center at 478-207-2440.
    RFP #22-10
    For: Structured Cabling for Golden Isles Elementary School
    Page 3 of 39
    A.10 Compliance with Laws
    All work being done under this RFP shall comply with all existing State, Federal and local laws and
    regulations of the various departments or agencies of the State of Georgia. The Proposer shall protect
    and indemnify the Glynn County School System, its officers, employees and agents against any claim or
    liability arising from or based upon violation of any such law, ordinance, regulation, order, or decree,
    whether by himself or his employees or any Subcontractor.
    A.11 Storage of Materials
    The Glynn County School System does not have storage capacity for materials, supplies and equipment
    that will be used for this project. Materials are not to be shipped to the Glynn County School System
    without the express written consent of the RFP Administrator. The Glynn County School System reserves
    the right to refuse such shipments and is not responsible for any loss or damage to materials that are
    shipped without this approval.
    B.
    PROPOSAL OBJECTIVE, SCOPE OF WORK, PRE-BID CONFERENCE
    B.1 Objective
    The objective of the RFP is to select a Proposer who will provide goods and/or services outlined in this
    RFP to the Glynn County School System. All qualified Proposers are invited to participate by submitting
    responses, as further defined below. After evaluating all Proposer responses received prior to the closing
    date and time of this RFP, the Glynn County School System will determine whether or not to conduct
    negotiations with responsive and responsible Proposers. After a careful evaluation of responses, an award
    recommendation will be presented to the Board of Education and a Purchase Order will be issued to the
    successful bidder.
    B.2 Scope of Work (Base Bid)
    The Glynn County Board of Education requests proposals from qualified contractors to design and
    provide all materials in order to install a structure cabling solution supporting voice and data. The
    contractor shall be responsible for providing a communications infrastructure compliant to current county
    standards; including the procurement of products, installation of cabling infrastructure, fire stopping,
    verification of performance, and documentation. The vendor will be responsible for all the necessary
    permits, labor permits, cabling, hardware, and miscellaneous supplies. See Section
    C.2
    SPECIFICATIONS
    B.3 Pre-Bid Conference *** RSVP REQUIRED ***
    A mandatory Pre-Bid Conference has been scheduled for October 8, 2021, at 10:00 a.m., at Golden Isles
    Elementary School, 1350 Cate Rd, Brunswick GA, 31520. Attendance at this Pre-Proposal Conference
    is required to submit a proposal. *** RSVP REQUIRED *** Please confirm your plan to attend to
    rsaunders@glynn.k12.ga.us Due to the costs to copy plans and/or drawings, only those that RSVP will
    be provided this information at the pre-bid meeting.
    This building is an active construction site. Safety gear is required to tour the
    building. Hard hats, safety glasses, safety vests, closed toe shoes, etc., are required.
    Mask/face coverings and social distancing is encouraged for the pre-bid meeting.
    B.4 As-Built List/Drawings
    After completion of the work, provide “as built” conditions with final locations of the equipment installed
    including equipment make, model and serial number for each location. If an installation encompassed
    several individual classrooms, the equipment shall be identified by the classroom #.
    RFP #22-10
    For: Structured Cabling for Golden Isles Elementary School
    Page 4 of 39
    C.
    SCHEDULE and SPECIFICATIONS
    C.1 Schedule
    Work can tentatively begin once a Purchase Order is received (pending Board approvalif applicable)
    on or after November 10, 2021. The contractor should communicate with the site superintendent to
    coordinate work schedule and site access. Project must be completed/substantially completed on or by
    December 10, 2021. It is extremely important that project schedules are met. Only those Proposers with
    the necessary resources and a commitment to complete all work on schedule should submit a proposal.
    C.2 Specifications
    C.2.1 O.C.G.A. 20-2-500(b)(1)
    Preference as far as may be reasonable and practicable will be given to such supplies, materials,
    equipment, and agricultural products as may be manufactured or produced in the State of Georgia. Such
    preference shall not sacrifice quality.
    C.2.2. System Design and Clarifications
    a. The goal of this project is the replacement of a structured cabling system to be used for data, VoIP,
    CCTV and other related systems in a school building undergoing renovations.
    b. Low voltage contractor shall remove and discard all existing low voltage copper network cabling,
    patch panels, keystones, biscuit jacks, & faceplates. Existing Fiber Optic cabling will be left in
    place and should not be damaged/removed/discarded.
    c. Low voltage contractor will install a total of 616 network drops from specified network closets to
    locations marked on provided drawings below in “Attachment G”.
    d. All network drops shall use Category 6, solid copper core, riser rated cable terminated on Category
    6 Keystone Jacks (one on each end). The cable and jacks shall correspond to their application. Blue
    for all data drops, yellow for all CCTV/Security drops, green for all wireless drops, and white for
    intercom drops. Detailed on install schedule and drawings (attachments F & G)
    e. The preferred brand of cable is CommScope Uniprise Media 6 or equivalent. Other brands may be
    substituted with prior approval from owner.
    f. All cables shall be routed through provided chases and cable trays from the data rack into the
    classrooms. Within each room, cables shall be suspended in structure supports above the ceiling
    line.
    g. Low Voltage contractor shall supply and install 15 single “U”, high-density, keystone style patch
    panels, such as the SignaMax 48U-HDMMP-1R in existing 19” 2 post data racks. Keystones used
    in this project must be compatible with this style panel.
    h. Each patch panel on the rack shall be spaced one “U” apart, allowing space for an edge switch
    between each as detailed below in attachment H”. (Switching hardware to be provided/installed by
    owner).
    i. Some drops will be surface mounted. These drops will be identified on the install schedule
    (Attachment F). All classroom surface mount boxes/conduit have been installed by site electrical
    contractor. Low Voltage contractor will need to supply and install all necessary surface mount
    hardware including, but not limited to, metal raceway/wiremold and surface mount boxes in other
    rooms (Hallways/offices/etc).
    RFP #22-10
    For: Structured Cabling for Golden Isles Elementary School
    Page 5 of 39

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