GF-2026-B-0016, Building 43 Roof Replacement Amendment 3

GF-2026-B-0016 Building 43 Roof Replacement
1. Solicitation No. 2. Type 3. Date Page
Issued
GF-2026-B-0016 [ X] Sealed Bid
[ ] Sealed Proposal 03/27/2026 1 of 40
Not counting
attachments
4. Contract Number 5. Requisition/Purchase Request No. 6.
[ ] Open Market with set aside for SBE
213021157
subcontracting (see Section M.1.6
[x]CBE Set-Aside (See B.2 & Sec. M)
Mandatory 35% SBE subcontracting with
Section M.2.5 and M.1.6
7. Issued By: 8. Address Bid To:
Eddie Whitaker, Contracting Officer Mary Ann Harris, Chief Contracting Officer
c/o Michiko Gadson, Contract Specialist c/o Michiko Gadson, Senior Contract Specialist
University of the District of Columbia University of the District of Columbia
Office of Contracting and Procurement Office of Contracting and Procurement
4200 Connecticut Avenue NW Bldg. 39 Suite 200C 4200 Connecticut Avenue NW Bldg. 39 Suite 200C
Washington, DC 20008 Washington, DC 20008
9.FOR A.Name B Telephone C. E-Mail Address
INFORMATION
CONTACT Michiko Gadson 202-274-5191 mgadson@udc.edu
IMPORTANT - The "Bidder" Section of this form must be completed by the Bidder
SOLICITATION
NOTE: In sealed bid solicitations "bid" and Bidder" mean "bid" and bidder"
10.Sealed bids shall be sent to the email address shown in item 9.C, not less than 2:00 p.m. local time on Thursday, April 30, 2026.
11.The University requires performance of work described in strict accordance with the following:
DESCRIPTION SECTION PAGE
Solicitation Bid/Award Form A 1-2
Schedule for Construction, Alterations, Repair, Price B 3-4
Scope/Specifications/Drawings C 5-7
Packaging and Markings D 8
Inspection and Acceptance E 9
Deliveries and Performance F 10
Contract Administration Data G 11-15
Special Contract Requirements H 16-20
Contract Clauses I 21-30
List of Attachments J 31
Representations, Certifications and Other Statements of Bidders K 32
Instructions to Bidders L 33-38
Evaluation Preference Points M 39-40
12.The contractor shall begin performance on the date specified in the written [] Award [ X] NTP and complete all work
not later than 75 days from the start date specified in NTP. This period of performance is [ x] Mandatory [] Negotiable.
13.The contractor SHALL furnish a bid bond with bid submission, and performance and payment bonds
(Attachment J.11) within 5 calendar days after receiving the UDC Notice of Intent to Award.
14. Additional Solicitation Considerations
A. All bids are subject to the work requirements, provisions and clauses incorporated in this solicitation in full text or by reference.
B. A BID GUARANTEE [ X] is required [] is not required
PERFORMANCE AND PAYMENT BONDS are also required pursuant to Article 12 Sections A, B, and C of the Government of the
District of Columbia Standard Contract Provisions for use with Specifications for District of Columbia Government Construction
Projects (Revised March 2011).
UNIVERSITY OF THE DISTRICT OF COLUMBIA OFFICE OF CONTRACTING AND PROCUREMENT
Page 1 of 40

BID (MUST BE FULLY COMPLETED BY BIDDER PRIOR TO SUBMISSION TO UDC)
15. Name, Company Name and Address of Bid 16. Telephone No. 18. Remittance Address (if
or/Bidder (with zip code) ( ) different than item 15)
17. E-mail address
19. The bid or/bidder agrees to perform the work required at the prices specified herein and according to the BID SCHEDULE (Section B) and in strict
accordance with the terms of this solicitation, if this bid/bid is accepted by the University within ____ calendar days after the date bids/bids are due.
20. The bid or/bidder agrees to furnish any required performance and payment bonds.
21. ACKNOWLEDGEMENT OF AMENDMENTS
The bid or/bidder acknowledges receipt of amendments to the solicitation (number and date each) See Section L.11
Amendment
Number
Date
22. Name and Title of Person authorized to sign bid/bid 22A. Signature 22B. Bid/Bid Date
(Type of Print)
AWARD (To be completed by the University)
23. Amount 24. Accounting and Appropriations data
25. PAYMENT WILL BE MADE BY: 26. Submit invoices as instructed in Section G of this solicitation
(Contract Administration Data)
University of the District of Columbia
Office of the Controller/Agency CFO
4200 Connecticut Avenue, NW
Washington, DC 20008
CONTRACTING OFFICER WILL COMPLETE ITEM 27 OR 28 AS APPLICABLE
27. [] NEGOTIATED AGREEMENT (The Contractor is required to sign this 28. [] AWARD (The contractor is not required to sign this document).
document and return ___ copies to the issuing office. The Contractor agrees to Your bid on this solicitation is hereby accepted. This award
furnish and deliver all items or perform all work requirements for the consideration consummates the contract which consists of (a) the solicitation and
stated in this contract. The rights and obligations of the parties of this contract shall your bid, and (b) this contract award. No further contractual
be governed by (a) this contract award, (b) the solicitation, and (c) clauses, document is necessary.
representations, certifications, and specifications incorporated by reference in or
attached to this contract.
29. Name and Title of Contractor of Person Authorized to sign (Type or Print) 30. Name of CO (Type of Print)
29A. Signature 29B. Date 30A. Signature 30B. Date
UNIVERSITY OF THE DISTRICT OF COLUMBIA OFFICE OF CONTRACTING AND PROCUREMENT
SECTION B: SCHEDULE FOR CONSTRUCTION, ALTERATIONS, REPAIRS PRICE
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B.1 The University of the District of Columbia Capital Planning and Construction Division is seeking
an experienced Contractor to provide all labor, materials, equipment, and supervision to repair
structural elements in the University's Van Ness Campus Parking Garage at 4200 Connecticut
Avenue, N.W. Washington, D.C. 20008. This scope includes repairing concrete cracks, concrete
surfaces, concrete columns, beams, walls and stairs, as well as replacing expansion joints, deck
drains, deteriorated steel, and waterproofing.
B.2 The University contemplates the award of a fixed-price contract as authorized by the District of
Columbia Procurement Practices Reform Act of 2010 (PPRA) Section 503 and the District of
Columbia Municipal Regulations (DCMR) Title 8B Section 3021.
B.3 [PRICE SCHEDULE]
The contractor must bid a lump sum fixed price for the following contract line items (CLINs) as
described below.
Contract Line ITEM DESCRIPTION Total Price
Item No. (CLIN)
B3.001 Building 43 Roof Replacement $
LUMP SUM BID PRICE
Enter Lump Sum Price in Words:
The Bidder's Price Bid shall include a detailed breakdown in Sections B.6 of the total cost proposed
B.4 ESTIMATED PRICE RANGE
$550,000.00 - $750,000.00
B.5 DESIGNATION OF SOLICITATION FOR THE SBE SET-ASIDE WITH 35%
SUBCONTRACTING TO DSLBD CERTIFIED SMALL BUSINESS REQUIREMENT
This IFB is designated only for certified small business enterprises (SBE) with a requirement that
35% be subcontracted to a small business that is certified by the D.C. Department of Small Local
Business Development (DSLBD) unless the prime contractor is certified and will perform 100%
of the work. Applicable preference points for certified small business enterprise (SBE) pursuant
to the provisions of the "Small and Certified Business Enterprise Development and Assistance
Act of 2014", D.C. Official Code 2-218.01 et seq., as amended, shall be applied to price
evaluation. Bidders must provide documentation with their bid submission that the certified small
business identified in their proposed Subcontracting Plan has agreed to be a part of the contract
as stated in the Plan. Bids responding to this IFB may be rejected if the bidder fails to submit a
subcontracting plan required by law. Bidders and their subcontractors may apply for DSLBD
certification online by going to https://dslbd.dc.gov and selecting "Get Certified." Questions
about certification email should be directed to cbe.info@dc.gov.
B.6.1 PRICE BREAKDOWN
B.6.1 The bidder shall complete this breakdown of prices from CLIN B3.001 and submit it with
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its bid. In case of any discrepancy in the bid price entered here and the lump sum price in B3.001, Building 43 Roof
Replacement, Section B.6.l below shall govern.
* Division means a discrete component of the work for which a separate price is requested. The
"Total Price Breakdown" is the sum of all components and must equal the Lump Sum Bid Price.
DIVISION NO. * DESCRIPTION TOTAL PRICE
BREAKDOWN
Div. 01 General Requirements
$
Div. 02 Existing Conditions
$
Div. 03 Concrete
$
Div. 04 Masonry
$
Div. 05 Metals
$
Div. 06 Wood, Plastic
$
Div. 07 Thermal and Moisture Protection
$
Div. 08 Openings
$
Div. 09 Finishes
$
Div. 10 Specialties
$
Div. 11 Equipment
$
Div. 12 Furnishings
$
Div. 13 Special Construction
$
Div. 14 Conveying Systems
$
Div. 21 Fire Suppression
$
Div. 22 Plumbing
$
Div. 23 Heating, Ventilating & Air Conditioning
$
Div. 25 Integrated Automation
$
Div. 26 Electrical
$
Div. 27 Communications
$
Div. 28 Electronic Safety & Security
$
Div. 31 Earthworks
$
Div. 32 Exterior Improvements
$
Div. 33 Utilities
$
Div. 34 Transportation
$
Lump Sum Bid Price Lump Sum Bid Price
$
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SECTION C: SPECIFICATIONS/SCOPE OF WORK
C.1 SCOPE:
Perform all work as detailed in the attached " Building 43 Roof Replacement " construction
drawings and specifications. In addition, the awarded contractor must also comply with all special
requirements.
C.2 APPLICABLE DOCUMENTS
The following documents are applicable to this procurement and are hereby incorporated by this
reference:
Item No. Document Type Title Date
1 Law District of Columbia Procurement 2010
Practices Reform Act
2 Regulation District of Columbia Municipal March 2010
Regulations Title 8B Chapter 30
3 Contract Clauses Government of the District of March 2011
Columbia Standard Contract
Provisions for Use with District of
Columbia Government Construction
Projects (Revised March 2011).
4 Wage General Decision Number: January 16, 2026
Determination DC20260002
Superseded General Decision
Number: DC20230002
5 Living Wage Act Living Wage Act Fact Sheet & Notice Effective January 1,
2026, until July 1,
2026
C.3 DEFINITIONS
These terms when used in this IFB have the following meanings:
C.3.1 Bid - The term "bid" means a formal response on a document issued by the University
bidding to perform a contract for work and labor supplying materials or goods at a
specified price according to the terms and conditions herein.
C.3.2 Bidder - The term "bidder" means person and/or company that has submitted a bid in
response to this solicitation.
C.3.3 Responsive Bid - A responsive bid is one that meets all the bidding requirements of the
solicitation.
C.3.4 Responsible Bidder - A responsible bidder is one that meets all the qualification
requirements (Standards of Responsibility) in the solicitation.
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C.4 BACKGROUND/CHECKS
The Bidder warrants that it will only assign employees who have passed a criminal background
check to perform work under this contract. The background checks must demonstrate that the
worker(s) has/have no convictions or pending criminal charges that would render the worker
unsuitable for regular contact with children.
C.5 SCOPE OF WORK
The University of the District of Columbia Capital Planning and Construction Division is seeking
a contractor to provide all labor, materials, equipment, and supervision for the "Building 43 Roof.
Replacement" project on the Van Ness Campus. The project shall include, but is not limited to
Architectural, Electrical, Security, Concrete, and waterproofing scope as detailed in the "Building
43 Roof Replacement" Construction Drawings and Specifications. The Van Ness Campus is
located at 4200 Connecticut Avenue, N.W. Washington, D.C. 20008.
Perform all work as detailed in the attached "Building 43 Roof Replacement" construction
drawings and specifications. The awarded contractor must also comply with all special
requirements.
SPECIAL REQUIREMENTS
Lobby/Building Restrictions
Building 43 does not have an elevator. The contractor should anticipate the need to crane all
materials to/from the roof. Roof access is through an occupied space. Personnel shall minimize
disruption to the occupied spaces while accessing the roof. A logistics plan for major deliveries
that require a crane or boom truck must be approved by UDC's Management Team. To minimize
disruptions to the loading dock area, deliveries must occur before 9AM and be scheduled with the
Construction Manager at least 48 hours in advance.
Equipment Functional Testing
The awarded contractor shall have 10 days from the issued NTP date to complete functional
testing of all mechanical and electrical equipment specified as existing to remain and provide a
report to UDC's project manager. It is the awarded contractor's responsibility to ensure all
equipment reported as functional is reinstalled and functions at project delivery.
Building Utility Systems
Any Work that disrupts building services (HVAC, Exhaust Fans, Electrical, etc.) or blocks
required emergency egress exists must be performed during off or reduced activity hours and is
to be scheduled 48 hours in advance with the construction manager.
The contractor will schedule a minimum of 48 hours in advance of any utility or building systems
shut down required to perform the work. Should a building-wide shutdown be required, a
minimum of 7 days' notice will be provided to the UDC. At no time shall the contractor disrupt
essential services, including during overnight hours, without providing temporary services as
required to maintain safety and security to the building or its occupants.
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PERIOD OF PERFORMANCE
The work as outlined above and detailed in the Construction Drawings and Specifications is
being solicited for construction during the spring and/or summer of 2026. After the notice of
intent to award is issued to the established low bidder, the university will work with the intended
awardee to establish the Notice to Proceed (NTP) date. Upon issue of the NTP, the Awarded
Contractor shall complete all work within 75 calendar days of the NTP.
Liquidated Damages
Liquidated damages for the "Building 38 Roof Replacement" project will be assessed as follows:
Item Hours Rate Amount
Project Manager 2 $125.00 $250.00
Construction Manager 8 $105.00 $840.00
Project Inspector 8 $ 95.00 $760.00
TOTAL $ 1,850.00
ON-TIME DELIVERY
It shall be the awarded contractor's responsibility to ensure all work is completed within the
required project duration allowing the University to take beneficial occupancy by the required
completion date. The on-time delivery requirement includes ensuring all code inspections are
completed under whatever District of Columbia Department of Buildings inspection guideline
is needed to ensure inspections are completed in a manner that does not delay the project delivery
date and or beneficial occupancy. This requirement includes the use of Third-Party inspectors if
required to make the delivery schedule. All costs to provide on-time delivery shall be included
in the bidder's lump sum bid.
C.6 BID DOCUMENT FEE - N/A
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SECTION D: PACKAGING AND MARKING
D.1 MATERIAL DELIVERY, HANDLING AND STORAGE:
D.1.1 The Awarded Contractor shall deliver materials and equipment in the original, properly labeled,
unbroken packages, containers, cartridges or bundles and in such quantities and such ample time
that progress of work will not be delayed.
D.1.2 The Awarded Contractor shall protect materials and products against any damage or
deterioration during transit to the site, unloading, delivering and storing at site, installation or
erection, and during period between installation or erection and final acceptance by the
University, that shall include, but not limited to:
D.1.2.1 Minimum exposure to weather during delivery.
D.1.2.2 Storage off ground in dry, well-ventilated spaces.
D.1.2.3 Covering, as necessary, for adequate protection from soiling and wetting.
D.1.3 The Awarded Contractor shall provide storage methods that will facilitate
inspection and testing before and during the use as follows:
D.1.3.1 Space for storage of materials and equipment will be approved by the
University's Inspector.
D.1.3.2 The Contractor shall not occupy more space at the site than is necessary for
proper execution of the work.
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SECTION E: INSPECTION AND ACCEPTANCE
E.1 The inspection and acceptance requirements for this contract shall be governed by clause
number eleven (11), Inspection and Acceptance of the Government of the District of Columbia's
Standard Contract Provisions for use with Specifications for District of Columbia Construction
Projects (Revised March 2011).
In addition, the acceptance criteria for different parts of the work described in other sections of
this IFB and the University's Specifications and Drawings shall apply.
E.2 PARTIAL ACCEPTANCE:
E.2.1 The Contract Administrator (CA) may, at his/her option, accept part of the work under the contract
in writing prior to the CA's final acceptance of all the work under the contract, when the CA
considers it beneficial to the University.
E.2.2 Partial acceptance shall not preclude LIQUIDATED DAMAGES for failure to complete the
contract within the required time limits established under TIME FOR COMPLETION
in Section F.1. For each day after the phased completion date outlined in the period of
performance, LIQUIDATED DAMAGES in the amount of $1,850.00 will be levied against the
General Contractor. This amount represents the cost associated with Project Management,
Construction Management, and QA/QC Inspector.
Liquidated Damages
Liquidated damages for the "Building 43 Roof Replacement" project will be assessed as
follows:
Item Hours Rate Amount
Project Manger 2 $125.00 $250.00
Construction Manager 8 $105.00 $840.00
Project Inspector 8 $95.00 $760.00
Total $1,850.00
E.3 FINAL INSPECTION:
E.3.1 The Contractor shall give the CA written notice at least fourteen (14) days in advance of date on
which the project will be 100% complete and ready for final inspection. Prior to the final
inspection date, the Contractor shall verify in writing that in the Contractor's best judgment no
deficiencies exist.
E.3.2 The Contractor, CA and District Inspector shall jointly prepare a Punch List of deficiencies
found on final inspection that does not prevent the building or area(s) within the building from
being occupied. The Contractor shall correct the deficiencies within (14) days after the building
or area(s) within the building has been occupied and submit to the CA a report of the corrections
as a condition of final acceptance.
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SECTION F: PERIOD OF PERFORMANCE AND DELIVERABLES
F.1 TERM OF CONTRACT
The work outlined above and detailed in the Construction Drawings and Specifications is being
solicited for construction during spring or summer of 2026. After notice of intent to award has
been issued to the established low bidder, the University will work with the intended awardee to
establish the Notice to Proceed (NTP) date. Upon issue of the NTP, the Awarded Contractor
shall complete all work within 75 calendar days of NTP.
F.2 DELIVERABLES
The Contractor shall perform the activities required to successfully complete the University's
requirements and submit each deliverable to the Contract Administrator (CA) as scheduled by
the CA.
F.2.1 The Contractor shall submit to the University, as a deliverable, the report
described in section H.5.5 that is required by the 51% District Residents New
Hires Requirements and First Source Employment Agreement. If the Contractor
does not submit the report as part of the deliverables, final payment to the
Contractor shall not be paid pursuant to section G.3.2.
F.2.2 The Contractor shall prepare and submit to the CA, as a deliverable, the summary
of progress payment breakdown form, progress payment request form and schedule
of values form.
F.2.2 The contractor shall submit to the Contract Administrator a complete list of all
samples, catalogue cuts and shop drawings within 10 days of notice to proceed
(NTP).
F.2.3 The contractor shall submit all the schedules and reports for approval to the CA.
F.2.4 Prior to final acceptance of the project, the contractor shall submit to the Contract
Administrator three (3) copies of operation manuals or instruction manuals for each
piece of equipment, mechanical or electrical system.
F.2.5 The contractor shall submit to the university, as a deliverable, the report described
in section H.5 of this contract that is required by the 51% district residents' new
hires requirement and first source employment agreement. If the contractor does not
submit the report as part of the deliverables, final payment to the Contractor may
not be paid.
F.2.6 After final inspection, the Contractor shall provide a punch list and report of
corrections as specified in section E.3.
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