Genomics, Research Supplies, Equipment, Apparatus, Services & Chemicals

INVITATION FOR BID
ATTENTION: This is not an order. Read all instructions, terms and conditions carefully.
INVITATION NO.: UK-2599-26 RETURN ONE ORIGINAL COPY AND ONE USB
Issue Date: March 19, 2026 DRIVE OF BID TO:
Genomics, Research Supplies, Equipment, Apparatus, UNIVERSITY OF KENTUCKY
Title: Services & Chemicals PROCUREMENT SERVICES BID DESK,
BID # UK-2599-26 BID DATE 4-21-2026
Contracting Officer Vicki Brown
322 PETERSON SERVICE BLDG.
Phone: 859-218-9102
411 South Limestone
LEXINGTON, KY 40506-0005
IMPORTANT: BIDS MUST BE RECEIVED BY 4-21-2026 @ 3:00 P.M. LEXINGTON, KY TIME
The University's General Terms and Conditions and Instructions to Bidders, viewable at https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to
this IFB. When the RFP includes construction services, the University's General Conditions and Special Conditions for Construction and Instructions to
Bidders, viewable at https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to the IFB.
AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST
I hereby swear (or affirm) under the penalty for false swearing as provided by Kentucky Revised Statutes (KRS) 523.040:
1. That I am the bidder (if the bidder is an individual), a partner, (if the bidder is a partnership), or an officer or employee of the bidding corporation having
authority to sign on its behalf (if the bidder is a corporation);
2. That the attached bid has been arrived at by the bidder independently and has been submitted without collusion with, and without any agreement,
understanding or planned common course of action with, any other vendor of materials, supplies, equipment or services described in the Invitation for Bids,
designed to limit independent bidding or competition and is in full compliance with KRS 45A.455;
3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the
bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or
bids:
4. That the bidder is legally entitled to enter into contracts with the University of Kentucky and is not in violation of any prohibited conflict of interest, including
those prohibited by the provisions of KRS 164.390,45A.330 to 45A.340.
5. That the Bidders, and its affiliates, are duly registered with the Kentucky Department of Revenue to collect and remit the sales and use tax imposed by
Chapter 139 to the extent required by Kentucky law and will remain registered for the duration of any contract award.
6. That I have fully informed myself regarding the accuracy of the statement made above.
COLLUSION PROHIBITED
Any agreement or collusion among bidders or prospective bidders which restrains, tends to restrain, or is reasonably calculated to restrain competition by
agreement to bid at a fixed price or to refrain from bidding, or otherwise, is prohibited, in accordance with KRS 45A.325.
SWORN STATEMENT OF COMPLIANCE WITH CAMPAIGN FINANCE LAWS
In accordance with KRS 45A.110(2), the undersigned hereby swears under penalty of perjury that he/she has not knowingly violated any provision of the
campaign finance laws of the Commonwealth of Kentucky and that the award of a contract to a bidder will not violate any provision of the campaign finance
laws of the Commonwealth of Kentucky.
CONTRACTOR REPORT OF PRIOR VIOLATIONS OF KRS CHAPTERS 136, 139, 141, 337, 338, 341 & 342
The contractor, by signing and submitting a bid on this invitation, agrees as required by KRS 45A.485 to submit final determinations of any violations of the
provisions of KRS Chapters 136, 139, 141, 337, 338, 341 and 342 that have occurred in the previous five (5) years prior to the award of a contract and
agrees to remain in continuous compliance with the provisions of these statutes during the duration of any contract that may be established. Final
determinations of violations of these statutes must be provided to the University by the successful contractor prior to the award of a contract.
ALL BIDS ARE TO BE " F.O.B. DESTINATION - FREIGHT PREPAID AND ALLOWED"
THIS AREA SHOULD BE COMPLETED
DELIVERY AFTER RECEIPT OF ORDER: NAME OF COMPANY: PHONE:
FEDERAL EMPLOYER ID NO.: ADDRESS: FAX:
PAYMENT TERMS: ADDRESS: E-MAIL:
SHIPPING TERMS: F.O.B. DESTINATION - CITY, STATE & ZIP CODE: WEB ADDRESS:
PREPAID AND ALLOWED
DUNS # SIGNATURE: DATE:
SIGNATURE REQUIRED: This bid cannot be considered valid unless signed and dated by an authorized agent of the bidder.
Type or print the information requested in the spaces provided.
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Invitation for Bid UK-2599-26 Page 2 of 9
UNIVERSITY OF KENTUCKY
INSTRUCTIONS TO BIDDERS
All University of Kentucky bid solicitations are made upon and subject to the following conditions:
1 Preparation of Bids
1.1 All solicitations are subject to the provisions and requirements of any applicable Kentucky Revised Statutes, including
the Kentucky Model Procurement Code, and the rules, regulations and policies of the University of Kentucky including
the University of Kentucky's General Terms and Conditions.
1.2 Bidders are expected to examine the complete bid and all attachments including drawings, specifications and
instructions. Failure to do so is at bidder's risk.
1.3 Bidders shall furnish information required by the solicitation in the form requested. The University reserves the right to
reject bids with incomplete information or which are presented on a different form.
1.4 All bids must be legible. A legally authorized company representative shall sign all bids in the appropriate location.
Erasures or other changes must be initialed by the person signing the bid. Signature on a bid certifies that the bidder
has read and fully understands all bid specifications and bidder agrees to all terms and conditions stipulated in the
Invitation for Bids (IFB).
1.5 Bid prices shall be entered in spaces provided on the bid form. All unit prices and mathematical extensions and totals
shall be indicated where required. In cases of errors in extensions or totals the unit price will govern.
1.6 Should any potential bidder doubt the true meaning of any part of the solicitation, a written request for an interpretation
may be submitted to the University. Requests for such interpretation shall be made in writing to the appropriate
Contracting Officer identified in the solicitation. Every interpretation made shall be in the form of an "addendum" to the
solicitation sent as promptly as is practicable to all prospective bidders to whom the solicitation has been issued.
Failure by the University to send or any potential bidder to receive such interpretation(s) shall not relieve any bidder
from any obligations under the bid solicitation or the bidder's response. Any interpretations, corrections or changes to
the solicitation made in any other manner, including oral explanations and instructions, are not binding upon the
University.
1.7 Bidders or potential bidders are required to coordinate all discussions concerning solicitations through the appropriate
Contracting Officer or other purchasing official within the University of Kentucky Procurement Services. Bidders or
potential bidders are not authorized to communicate with any University administrator, faculty, staff, or Board of
Trustees member concerning this solicitation. Failure to comply with this requirement is grounds for the bidder's
disqualification.
1.8 Unless otherwise stipulated in a bidder's response, the bidder's offer is in strict accordance with the University's
specifications and terms and conditions of the Invitation for Bids. Any deviations must be fully itemized in detail. Any
deviations from the requirements of this solicitation are at bidder's risk and the University may determine the bid to be
non-responsive.
2 Submission of Bids
2.1 Bids, and modifications thereof, shall be returned in a sealed envelope and submitted in such a manner as to ensure
their arrival in the University of Kentucky Procurement Services before the due date and time set forth in the
solicitation. The time shown on the recording clock in Procurement Services is the official time. Unless otherwise
indicated in the solicitation no oral, facsimile, e-mail or telephone bids will be accepted.
2.2 Bids may be modified or withdrawn in writing or in person by an authorized representative if done so prior to the exact
time and date for receipt of the bids. Telephone and facsimile modifications or withdrawals are not permitted.
Withdrawn bids may be resubmitted, with or without modifications, up to the solicitation due date and time. No bids
may be withdrawn after the due date and time without the express authorization of the University of Kentucky
Procurement Services.
2.3 Bids received after the designated time and date in the solicitation will not be considered. Bids will or will not be
publicly opened and read in accordance with the Invitation for Bids.
2.4 Bidders shall show the bid due date and time, the solicitation number, and the name and address of the bidder on the
face of the bid envelope.
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2.5 All bids will be considered firm for a period of forty-five (45) calendar days from the bid opening date.
3 Specification Requirements
3.1 Unless otherwise specified in the solicitation, all items bid are to be new, unused, and not remanufactured in any way.
3.2 Whenever a trade name, brand name, or model and catalog numbers followed by the words "or equal" or "approved
equal" are used in the bid invitation it is for the purpose of item identification and to establish standards of quality,
style, and features. Bids on equivalent items, substantially the same, are invited. However, to receive consideration,
sufficient descriptive literature and/or specifications to clearly identify the item and provide for competitive evaluation
must accompany the bid. The University will be the sole judge of equality and suitability. If bidder does not identify
exceptions to the specifications shown in the IFB, bidder will be required to furnish the brand name(s), models,
numbers, etc. specified in the IFB.
3.3 Unless stated otherwise in the solicitation, alternate bids will be considered. Alternate bids may be made in addition to
responding to the solicitation or as the only response to the solicitation. However, the University is under no obligation
to consider or accept an alternate bid and it reserves the right to reject any and all such bids.
3.4 The University reserves the right to request samples of any or all items bid in order to determine compliance with the
specifications. The bidder must provide the samples within ten (10) days of the request and at no charge to the
University. Samples are non-returnable. Failure to comply may be cause for rejection of the bid.
3.5 Bidders shall clearly delineate any deviations or exceptions from the bid specifications.
3.6 Except as otherwise provided in the solicitation, all bid prices must be firm. Prices subject to qualifications, such as
escalation or other variables, may be rejected as non-responsive.
3.7 Unless otherwise stipulated in the solicitation, all quantities are estimates and do not represent a minimum guarantee.
The University is obligated to purchase only those quantities needed during the term of the contract and it reserves the
right to purchase more or less than the estimated quantities. The University is obligated only for those quantities
ordered.
3.8 Proposed delivery dates shall be stated in number of calendar days after receipt of order.
3.9 All offers shall be F.O.B. destination, freight prepaid and allowed.
4 Bid Evaluation and Award
4.1 Bids will be evaluated and the award made to the lowest responsive, responsible bidder who offers the best value to
the University and meets the terms, conditions and specifications of the Invitation for Bids.
4.2 The term "Responsible Bidder" means a person, company, or corporation who has the capability in all respects to
perform fully the contract requirements and the integrity and reliability that will assure good faith performance. In
determining whether a Bidder is responsible, the University may evaluate various factors including (but not limited to)
financial resources; experience; organization; technical qualifications; available resources; record of performance;
integrity; judgment; ability to perform successfully under the terms and conditions of the contract; and adversarial
relationship between the Bidder and the University that is so serious and compelling that it may negatively impact the
work performed under this Invitation for Bid; or any other cause determined to be so serious and compelling as to
affect the responsibility of the Bidder.
4.3 The University reserves the right to accept or reject any and all bids or part of a bid and waive informalities, technical
defects and minor irregularities in the bids received. Further, the University reserves the right to make a single award,
split awards, make multiple awards or no award whichever is in the best interest of the University.
4.4 Unless stated otherwise in the solicitation, the University reserves the right to award the contract to the lowest
aggregate bidder for all items, on an item-by-item basis, or a group of like items whichever is found to be in the best
interest of the University. The University will consider bids submitted on an "all or nothing" basis if the bid is clearly
designated as such.
4.5 In accordance with KRS 45A.494, a resident bidder of the Commonwealth of Kentucky shall be given a preference
against a nonresident bidder. In evaluating proposals, the University will apply a reciprocal preference against a
bidder submitting a proposal from a state that grants residency preference equal to the preference given by the state
of the nonresident bidder. Resident bidder and nonresident bidder shall be defined in accordance with KRS
45A.494(2) and 45A.494(3), respectively. Any Respondent claiming Kentucky residency status shall submit with its
proposal a notarized affidavit affirming that it meets the criteria as set for in the above referenced statute.
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Invitation for Bid UK-2599-26 Page 4 of 9
4.6 The University shall issue a price contract or purchase order as its notification of award to the successful bidder(s).
Until such date a price contract or purchase order is issued, nothing shall be construed to constitute a binding
agreement between the University and the bidder.
5 Payment and Taxes
5.1 The successful bidder shall be paid, at the prices stipulated, for items or services delivered and accepted, upon the
submission of proper invoices to the billing address shown on the purchase order.
The University adheres to a strategic approach regarding payables management based on risk minimization,
processing costs, and industry best practices. As such, suppliers and individuals doing business with the University
will be paid based on the following protocol:
a. The University utilizes Payment Plus (e-payables) as its primary default form of payment. By enrolling in
Payment Plus, suppliers can receive payments immediately (all invoices will be paid immediately upon
confirmation of goods receipt and invoice). The process is electronic and the supplier receives real-time
payment notices. Additional information regarding Payment Plus (and enrollment form) can be found at:
https://www.uky.edu/ufs/payment-plus-supplier-enrollment-form.
b. Payments by check. Payment terms for check payments are Net-30.
c. Individuals receiving payments from the University that require ACH direct payments will only be processed
under special circumstances as approved by the Controller's office. Payment terms for ACH are Net-15.
5.2 Bidders may offer prompt payment discounts. The University will not consider any prompt payment discounts in
determining the bid award.
5.3 The University utilizes a procurement card program as the preferred method of payment. The University assumes that
all successful bidders will accept the University's procurement card as a method of payment unless a specific
exception is stated in the bidder's response to the IFB. No additional charges may be added for acceptance of the
procurement card.
5.4 The University is tax exempt from the provisions of the Kentucky Sales and/or Use Tax (Tax Exemption # A00276) on
materials and equipment under this solicitation. The University is also entitled to exemption from the Federal Excise
Tax. All bidders shall take this into consideration when submitting their bid. Exemption certificates will be furnished
upon request. Bidders are informed that material purchased by the contractor for the performance of this contract for
the University is not exempt from the provisions of the Kentucky Sales and/or Use Tax. All adjustments and
allowances for the current sales and/or use tax shall be included in the bid price.
6. Kentucky's Personal Information Security and Breach Investigation Procedures and Practices Act
To the extent Company receives Personal Information as defined by and in accordance with Kentucky's Personal
Information Security and Breach Investigation Procedures and Practices Act, KRS 61.931, 61.932 and 61.933 (the
"Act"), Company shall secure and protect the Personal Information by, without limitation: (i) complying with all
requirements applicable to non-affiliated third parties set forth in the Act; (ii) utilizing security and breach investigation
procedures that are appropriate to the nature of the Personal Information disclosed, at least as stringent as
University's and reasonably designed to protect the Personal Information from unauthorized access, use, modification,
disclosure, manipulation, or destruction; (iii) notifying University of a security breach relating to Personal Information in
the possession of Company or its agents or subcontractors within seventy-two (72) hours of discovery of an actual or
suspected breach unless the exception set forth in KRS 61.932(2)(b)2 applies and Company abides by the
requirements set forth in that exception; (iv) cooperating with University in complying with the response, mitigation,
correction, investigation, and notification requirements of the Act , (v) paying all costs of notification, investigation and
mitigation in the event of a security breach of Personal Information suffered by Company; and (vi) at University's
discretion and direction, handling all administrative functions associated with notification, investigation and mitigation.
7. Affiliation of King's Daughters Medical Center (KDMC)
The University of Kentucky is authorized to add King's Daughters Medical Center (KDMC) to any contract. As of
December 1, 2022, King's Daughters Medical Center based in Ashland Kentucky officially became part of the
University of Kentucky. King's Daughters Medical Center serves a 16-county region across Kentucky, Ohio, and West
Virginia. Its health system is comprised of two acute-care hospitals totaling 465 licensed beds, more than 50
ambulatory centers and practice locations, a long-term care facility, medical transport company, and six urgent care
centers.
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8. Affiliation of St. Claire HealthCare
The University of Kentucky Board of Trustees on Friday April 26, 2024 approved plans to proceed with the acquisition
of St. Claire HealthCare in Morehead. The move for St. Claire to become part of UK will expand clinical and academic
programs as well as result in greater access to high-quality patient care for more Kentuckians. St. Claire can continue
its 60-year tradition of serving Northeastern Kentucky for decades to come, operating under the name UK St. Claire.
St. Claire HealthCare is one of the largest employers in the region, with over 1,200 staff members, including a growing
medical staff of more than 125 physicians and nearly 70 advanced practice professionals representing more than 30
medical specialties. It includes the largest rural hospital in Northeastern Kentucky, seven primary care locations
located within five counties, a multi-specialty medical pavilion, two urgent care centers, a pediatrics clinic, as well as a
retail pharmacy, counseling center, medical equipment and supply store, and an outpatient center. Additionally, St.
Claire HealthCare provides home health and hospice services in eight counties within its 11-county service region.
The acquisition was finalized on July 1, 2024.
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UNIVERSITY OF KENTUCKY
INVITATION FOR BID (IFB)
SPECIAL CONDITIONS
SCOPE
It is the intent of this bid to solicit proposals from qualified suppliers who can provide a comprehensive bid in order to
establish contracts for Genomics, Research Supplies, Equipment, Apparatus, Services & Chemicals. The successful
contractor is to provide freight to delivery point (destination). Equipment should be inside delivery. unpacking and
assembly as needed; placement and testing for operational viability as needed, and any additional testing and calibration
required by the manufacturer for certification. The University request is to contract with bidders that are best able to
provide the University with an innovative and unique approach to the requirements and desired outcomes of the process
as specified within this bid. Based upon historical data the annual combined spend for the scientific category is estimated
at $39 million annually.
The goal of this bid is to ensure the Universities price reflects a value to the University and align with the primary needs of
university researchers, increasing the purchasing power of research grants and appropriated research dollars, ensuring
the latest technologies and services are available to researchers.
The University of Kentucky has research centers outside of the Lexington, Kentucky area. Awarded contractor(s) will be
expected to provide representation and service to these areas at the same price/discount provided to the main campus.
The two locations are:
University of Kentucky University of Kentucky
Center for Rural Health Research & Education Center
750 Morton Blvd. 1205 Hopkinsville St.
Hazard, KY 41701 Princeton, KY 42445
The University of Kentucky utilizes the SAP Ariba Network as its e-catalog shopping and commerce automation platform.
Selected contractors have the ability to create, integrate, and maintain an e-catalog of their products making them
available to authorized University departmental shoppers. E-catalogs could be Level 1 (Punch-out) or Level 2 (Hosted). In
addition to participating and providing access to an e-catalog via the SAP Ariba Network, selected contractors will receive
University purchase orders and provide return invoicing via the network. Participation fees may be due to SAP Ariba
Network by the selected contractor depending on the level of engagement and network connection established by the
selected contractor. The University does not pay the SAP Ariba Network supplier fees.
CONTRACT PERIOD
The Price Contract(s) established from this Invitation for Bids will be in effect for one year from date of award with the
option to renew for five (5) additional years in one-year increments upon mutual consent of the University and the
successful contractor.
TERMS AND CONDITIONS
The University's General Terms and Conditions and Instructions to Bidders, viewable at https://purchasing.uky.edu/bid-
and-proposal-opportunities, apply to this Invitation to Bid. When the Invitation for Bid includes construction services, the
University's General Conditions for Construction and Instructions to Bidders, viewable at https://purchasing.uky.edu/bid-
and-proposal-opportunities, apply to the Invitation for Bid.
PRICE CHANGES
Prices will remain firm for the initial period (see contract period) of the price contract. The University or contractor may
request a change in prices to be in effect for the length of the extension period. Any request for price changes should be
received in Procurement Services in writing 30 days prior to the end of the current contract period. Upon approval by
Procurement Services, prices shall remain firm for the length of the contract period. Any price changes should be
substantiated by firm proof that conditions have changed in the industry, which would warrant a change in price.
SPECIAL PRICES
The Price Contract(s) established from this Invitation for Bid shall not preclude the University of Kentucky from accepting
special price considerations when offered by the Contractor due to quantity, seasonal or promotional opportunities. The
University of Kentucky reserves the right to solicit individual competitive bids when it is in their best interest to do so.
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Invitation for Bid UK-2599-26 Page 7 of 9
EXTENDED PRICING
Is the bidder willing to extend pricing to other state universities and University affiliate organizations.
YES NO
RESTRICTIONS ON COMMUNICATIONS WITH UNIVERSITY STAFF
From the issue date of this IFB until a Contractor is selected and a contract award is made, Bidders are not allowed to
communicate about the subject of the IFB with any University administrator faculty, staff, or members of the Board of
Trustees except:
The Procurement Services representative, any University Procurement Services Official representing the
University administration, or others authorized in writing by Procurement Services and
University Representatives during Bidders presentations.
If violation of this provision occurs, the University reserves the right to reject the Bidder's proposal.
INVITATION SUBMISSION AND DEADLINE
The University of Kentucky accepts deliveries of IFB's Monday through Friday from 8:00 am - 5:00 pm Lexington Kentucky
time. However, IFB's must be received by 3:00 pm Lexington Kentucky time on the date specified on the IFB in order to be
considered.
This solicitation will be opened publicly at the time and date indicated. In addition to the public opening, the event will also be
available via Zoom. Visit Procurement Services' Bid and Opportunities website (https://purchasing.uky.edu/bid-and-proposal-
opportunities) to access the Zoom link. The Zoom link will be provided with the respective bid prior to the bid opening date
and time.
NOTE: Bidders are requested to include a USB drive with their bid response in addition to the printed hard copy of
the bid.
REQUIREMENT TO PERFORM VENDOR ONBOARDING AND REGISTRATION
As a condition of award, and for any renewals performed during the life of the contract, successful Contractor agrees to
register their company with PaymentWorks, Inc., the University's vendor onboarding application. Registration information will
be provided by Procurement Services as part of the award process. Further, should any company business information
change during the life of the contract, successful Contractor agrees to update this information in PaymentWorks as
applicable. Supplier agrees to and should be responsible for all updates on their PaymentWorks account as it relates to
submitting new remit-to addresses or other required supplier profile information. PaymentWorks provides support to all
suppliers transacting with the University of Kentucky on the platform. Supplier agrees to and should be responsible for
engaging PaymentWorks Support for any needed issues regarding updates or other matters to ensure their supplier account
remains connected to the University.
REQUIREMENT FOR CONTRACT ADMINISTRATION FEE
As a condition of award, successful Contractor(s) should provide a contract administration fee to the University for all goods
and/or services provided under the resultant contract. The fee shall be on a quarterly basis and shall be equivalent to 2% of
the aggregate net value of goods/services sold to the University, exclusive of freight charges.
The fee should be reported and paid within 30 calendar days of the end of conventional calendar quarters ending March 31,
June 30, September 30, and December 31 of each year. The fee applies to orders which have been successfully
delivered/installed and paid in the previous quarter. Fees should be paid in the form of a check made payable to the
University of Kentucky and should be delivered to Procurement Services, Room 322 Peterson Service Building, 411 S.
Limestone, Lexington, Kentucky 40506-0005. Each fee payment should be accompanied by a statement indicating the
referenced University price contract to which it applies and indicate the aggregate value of goods/services provided and paid
during the quarter, the fee percentage applied, and the net amount of the quarterly payment. If any errors are found in the
report or calculations as determined by University, the successful Contractor should correct them immediately upon
notification.
The successful Contractor(s) may extend the pricing, terms, and/or conditions of this contract to other universities, state
agencies, and public and private institutions, with prior approval of the University of Kentucky. The successful Contractor(s)
will pay the University of Kentucky a contract administration fee of two (2) % of goods/services provided and paid during the
quarter. The fee should be reported and paid within 30 calendar days of the end of conventional calendar quarters ending
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March 31, June 30, September 30, and December 31 of each year. The fees should be in the form of a check made payable
to the University of Kentucky and should be delivered to Procurement Services, Room 322 Peterson Service Building, 411 S.
Limestone, Lexington, Kentucky 40506-0005.
The successful Contractor should notify the Contracting Officer when the resultant contract is utilized by other universities,
state agencies, and public and private institutions in Kentucky.
In the event that successful Contractor(s) does not provide the quarterly payment based on the terms and conditions herein,
the contract is subject to cancellation or termination and/or the Contractor being determined as a non-responsible
bidder/offeror on future IFBs and RFPs.
REPORTS & AUDITING
Contractor may be requested to provide a quarterly report to the University of all product(s) and/or service(s) based on an
Excel template provided by Procurement Services. The above requested information will be used for audit purposes to
monitor contract and rebate payment, if any, compliance.
Business Classification Reports
Contractors are requested to report summary dollar amounts of goods and services sold to the University via the resulting
contract and originating from Kentucky-located and/or diverse Tier 2 or subcontractors affiliated with company. If the
successful contractor does not have any Kentucky-located and/or diverse Tier 2 reporting, no report is required.
FY Quarter 1 report for purchases dated July 1 Quarterly report due October 20
through September 30
FY Quarter 2 report for purchases dated Quarterly report due January 20
October 1 through December 31
FY Quarter 3 report for purchases dated Quarterly report due April 20
January 1 through March 31
FY Quarter 4 report for purchases dated April 1 Quarterly report due July 20
through June 30
Report headers should also be completed with the Contractor's name, contract number, and reporting period.
Reports can be submitted via email to purchreports@l.uky.edu based by the deadline(s) listed herein.
The University, or its duly authorized representatives, shall also have access to any books, documents, papers, records or
other evidence which are directly pertinent to this contract for the purpose of financial audit or program review. In the event that
successful Contractor(s) does not meet the reporting requirements based on the terms and conditions herein, the contract is
subject to cancellation or termination.
CONTRACTOR REPRESENTATION
The contractor should have adequate representation to accommodate the University account. The Representative will have the
responsibility to call on the Purchasing Division and on other University Departments and resolve invoice discrepancies and
other problems that may occur. The above responsibilities will be on an as needed basis unless otherwise specified.
REPRESENTATION INFORMATION
REPRESENTATIVE'S NAME: ______________________________
(The University Of Kentucky Account)
ADDRESS: ______________________________
TELEPHONE NUMBER: ______________________________
E-MAIL ADDRESS: ______________________________
NOTE: UNLESS OTHERWISE NOTED THE BID SHALL BE RETURNED IN A SEALED ENVELOPE SHOWING THE BID
DUE DATE AND TIME, THE BID NUMBER, AND THE NAME AND ADDRESS OF THE BIDDER ON THE FACE OF THE
ENVELOPE.
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BID PROPOSAL FORM
METHOD OF AWARD
The bidder should list applicable current price list(s) or catalogs the discount will be given from. Bidders should submit
current price list(s) showing the list price. If the discount being offered is 0% of the list price list a bid of 0% must be listed on
the bid form. Each bidder should place under each category the % off they are bidding. See example on Bid Proposal Form.
Potential
Research Price List Or Catalog
Contracted Genomics Equipment Apparatus Services Chemical
Supplies Pricing Originates From
Supplier
Example 15% 15% 0% 10% 0% 0% 2026 Price List
American 3B
Scientific
BD Bioscience
Cell Signaling
Technology
Leica
BioSystems
Mettler Toledo
Bruker Nano Inc
Roche Diagnostic
Sakura Finetek
Advanced Cell
Diagnostic (ACD)
Novogene
Corporation Inc
Bruker Scientific
LLC
Thorlabs
USA Scientific
Bruker Biospin
10x Genomics
Illumina Inc
Meso Scale
Diagnostics LLC
Thermo Electron
Revised 3/11/26
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