The City of Henderson
P.O. Box 716
Henderson, Kentucky 42419-0716
Finance Department
Phone: (270) 831-1200
Fax: (270) 831-1246
E-mail: Finance@hendersonky.gov
March 16, 2026
INVITATION TO BID
Bid Reference No. 26 - 14
Competitive sealed bids will be received by the City of Henderson, Kentucky for the
following:
Geneva & Smith Mills Expansion – Phase I
Bids will be accepted in the Finance office located on the first floor of the Henderson
Municipal Building at 222 First Street, Henderson, Kentucky 42420. Bids may also be
mailed to PO Box 716, Henderson, Kentucky 42419. Bids will be accepted until 3:30 pm
on Friday, March 27, 2026, prevailing local time, at which time the bids will be publicly
opened and read.
The bids are being solicited pursuant to KRS 45A.365.
City of Henderson, Kentucky
Invitation to Bid
Bid Reference No. 26 - 14
TABLE OF CONTENTS
I. Instructions to Bidders
II. General Conditions
III. Special Conditions
IV. Technical Specifications
V. Bid Pricing Sheet
VI. KRS 45A.395 State Required (Enclosure A)
Only sections marked as “Enclosed” are applicable to bid award.
Enclosed
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City of Henderson, Kentucky
Invitation to Bid
INSTRUCTIONS TO BIDDERS
1.1 General
The City of Henderson, Kentucky (“City”) invites competitive sealed bids for the goods
or services described in this Invitation to Bid. All bids must be prepared and submitted in
accordance with the instructions to bidders and all other applicable sections of the bid
package.
Failure to comply with these instructions may result in the bid being deemed non-
responsive.
1.2 Bid Submission
Bids must be received by the City at the location, date, and time specified in the
Invitation to Bid. Bids received after the stated deadline will not be accepted and will be
returned unopened.
Bids shall be submitted in a sealed envelope clearly marked with the bid reference
number and bid title. Separate bids are required for each bid reference number.
1.3 Execution of Bid
Each bid must be signed by an individual authorized to legally bind the bidder.
Bids submitted by an individual shall be signed by the individual.
Bids submitted by a partnership shall be signed by a partner or authorized
representative.
Bids must be submitted by a corporation or other legal entity shall be
signed by an authorized officer or representative.
Unsigned bids may be rejected as non-responsive.
1.4 Bid Forms and Required Documents
Bidders shall submit all forms, pricing sheets, affidavits, and certifications identified in
the bid package.
INSTRUCTIONS TO BIDDERS
Page 2
Failure to submit any required enclosed document may result in rejection of the bid.
1.5 Bid Pricing
Prices shall be submitted on the Bid Pricing Sheet provided. Prices shall be stated in the
units requested and shall include all costs necessary to fulfill the requirements of the bid
unless otherwise stated. Please acknowledge any addendums (N/A if none), sign, and
date all requested locations on all pages of the bid pricing sheet.
In the event of a discrepancy between unit prices and extended totals, the unit prices shall
govern.
1.6 Corrections, Alterations, and Irregularities
Bids containing alterations, erasures, or corrections shall be clearly noted and initialed by
the bidder. The City reserves the right to waive informalities or minor irregularities that
do not affect the responsiveness of the bid.
1.7 Withdrawal or Modification of Bids
A bidder may withdraw or modify a bid prior to the bid opening by submitting a written
request to the City. No bid may be withdrawn or modified after the bid opening except as
permitted by law.
1.8 Bid Validity
All bids remain valid for a period of sixty (60) days following the bid opening unless a
longer period is stated in the bid documents.
1.9 Interpretation of Documents
Bidders are responsible for reviewing all bid documents and determining that they
understand the requirements. Questions regarding the bid must be submitted in
accordance with the procedures and deadlines stated in the Invitation to Bid.
No oral interpretations or clarifications shall be binding on the City.
INSTRUCTIONS TO BIDDERS
Page 3
1.10 Contact Information
Questions regarding the procurement procedure of this solicitation shall be directed to the
Finance Manager, Shay Bridges, at the Henderson Municipal Building. Please see contact
information below:
Phone: 270-831-1200
E-mail: finance@hendersonky.gov
Questions regarding the technical procedure of this solicitation shall be directed to the
Gas System Director, Tim Clayton, at the Gas Department. Please see contact
information below:
Phone: 270-831-4918
E-mail: trclayton@hendersonky.gov
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