Generators for Continual Critical Services

Agency:	St. Marys city
State:	Georgia
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 335312 - Motor and Generator Manufacturing 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Apr 7, 2025
Due Date:	May 8, 2025
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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ST. MARYS GA – HMGP 4400-0066 GENERATORS FOR CONTINUAL

CRITICAL SERVICES

SOLICITATION OF BIDS

for

City of St Marys, GA.

PUBLIC WORKS DEPARTMENT

Reference: HMGP 4400-0066

Generators for Continual Critical Services

ST. MARYS GA – HMGP 4400-0066 GENERATORS FOR CONTINUAL

CRITICAL SERVICES

INVITATION FOR BID

Bid Opening May 8, 2025, 2:00 PM EST

Last day to ask a question or request information regarding this

project’s scope of work shall be April 23, 2025, 2:00 PM EST

The City of St. Marys, Georgia will accept proposals from firms wishing to provide professional

services for HMGP 4400-0066, GENERATORS FOR CONTINUAL CRITICAL SERVICES as

described below in the Scope of the Work.

Competitive sealed bids will be received at The City of St. Marys, 418 Osborne St. St. Marys,

Ga. 31558 until, but no later than 2:00 PM EST on May 8, 2025, at which time said sealed bids

will be publicly opened and vendor’s names and amounts bid will be read aloud. Bids received

after the required time or in any other location other than the City of St. Marys will not be

accepted. Neither faxed nor email submissions will be accepted.

Bids may be withdrawn by written request only if the request is received prior to the time and

date set for the opening bids. Negligence on the part of the bidders in preparing his bid confers

no right of withdrawal or modification of his bid after bid has been opened. No bid may be

withdrawn for a period of ninety (90) days after the time and date of opening of bids.

One (1) original and two (2) copies of these bid documents must be submitted in a sealed

envelope marked “ST. MARYS GA. HMGP 4400-0066 Generators for Continual Services”,

The name of the company or firm submitting a bid must be clearly marked on the front of the

package. The bid package must be clearly labeled with the following information:

St. Marys Ga. – HMGP 4400-0066 Generators for Continual Critical Services

Attn: Finance Department

City of St. Marys

418 Osborne Street

St. Marys, GA 31558

Summary of work to be done:

The City of St. Marys is seeking proposals from highly qualified vendors with experience in

proving, installing, and certifying portable and fixed generators for continual critical services in the City

of St. Marys, Camden County, Georgia. Vendor must have the capability and ability to properly

install, test, and certify that the equipment will provide backup electrical service as needed in

the event of a hurricane, tornado, and other natural or manmade disasters.

ST. MARYS GA – HMGP 4400-0066 GENERATORS FOR CONTINUAL

CRITICAL SERVICES

Services may include, but are not limited to, procurement, delivery, setup, connecting, testing,

and certifying (8) portable generators to serve (16) lift stations, and (1) fixed generator that will

serve the City of St. Marys Public Works Building. Generators are to be set up and/or installed

ready to operate in case of power loss at these facilities. Full compliance with FEMA and

GEMA practices, standards, and protocols shall be required for this project. All necessary

cabling, conduit, panels, switches, and appurtenances to complete the work as described shall

be included in the requested bid pricing.

NOTE: This solicitation is not a request for Emergency Operation Services. This RFP is

specifically for providing and installing generators and transfer switches for continual critical

services. Vendor shall not include proposals for Emergency Operation Services.

The vendor must handle generator installation, start-up, and certification in accordance with all

applicable regulations of the Federal Emergency Management Agency (FEMA), Federal

Highway Administration (FHWA), United States Army Corps of Engineers (USACE), Georgia

Emergency Management Agency (GEMA), Georgia Department of Transportation (GDOT),

Georgia Environmental Protection Division (GEPD), and in conjunction with the City's needs

and regulations.

Project will require coordination with Georgia Power Company for generator set up at Public

Works Building:

“Generator install application forms will need to be filled out by successful bidder and sent

back to Georgia Power (GA Power) for review by their designated representative and reliability

team to ensure it is an approved system, including the necessary transfer schemes to prevent

back feed. Once approved, GA Power will meet on site with the successful bidder and go over

where and how this equipment is to be installed and how transfer will be handled. Project could

require the relocation of existing facilities to maintain clearance from gas meters, windows, and

other equipment. Once coordination is complete with GA Power, they will coordinate a day to

get the service dropped for the installation of the equipment. Once it’s signed off by the GA

Power inspector, GA Power will come back and re-energize the service. Generally, this is done

in one day, but final coordination and schedule will be required by the successful bidder.

Note: Georgia Power Point of contact will be provided to the successful bidder once a contract

is awarded by the City.

See Exhibit 2 for form and sample form

See Scope of Work section below for details and notes as well as drawings (Exhibit 1) for

further reference.

ST. MARYS GA – HMGP 4400-0066 GENERATORS FOR CONTINUAL

CRITICAL SERVICES

Notes:

This Project is expected to commence no later than June 4, 2025, and shall be completed by

September 4, 2025.

Bidders shall have a minimum of 5 years of experience in related and similar project work.

Submit a copy of the Business License and proof of the company’s insurance for Electrical

Contracting Work in the State of Georgia. The successful bidder will be required to pull the

necessary permits for the project from the City, however, there is not a charge by the city for the

permits.

Some specialty contractors operating in the State of Georgia may not be required to carry a

residential and/or general contractor license but will be required to comply with all applicable

national, state, and local codes and ordinances related to the project work activities, equipment &

materials.

The Contractor shall provide the necessary labor, construction equipment, fuel, materials, and

any other items and/or appurtenances required for a successful and complete project. All Work

shall conform to the Project SOW and Notes below, as well as applicable and previously

referenced local, state and federal codes and regulations. GEMA requirements are included in

this project work.

Contract time shall be 90 consecutive calendar days from the date of a Formal Notice to Proceed

from the City of St. Marys.

Questions regarding this project may be directed in writing to the City of St. Marys Public

Works Director, Bobby Marr, at 418 Osborne Street, St. Marys, Georgia, 31558 or email at

bmarr@stmarysga.gov. Please keep all questions in a written or electronic format.

Copies of the project RFP, Attachments, Exhibits, and Notes may be obtained from Sarah Lee in

the City of St. Marys Finance Department located at 418 Osborne Street, St. Marys, Georgia,

31558. Copies may also be requested via phone at 912-510-4045 or email at

slee@stmarysga.gov. A street address, contact person, phone and fax number must be provided

to ensure prompt delivery and notification of addenda.

All required Contract Documents, Payment Bond, Performance Bond, and proof of meeting the

City’s Insurance Requirements must be fully completed and executed by the Contractor and

his/her Surety and submitted to the Owner on or before the issuance of Notice to Proceed.

No contract with the City of St. Marys, Georgia for work to be done shall be valid for any

purpose unless the Contractor shall give a Bid Bond with good and sufficient surety payable to,

in favor of, and for the protection of the City of St. Marys, Georgia. The Bid Bond shall be in

ST. MARYS GA – HMGP 4400-0066 GENERATORS FOR CONTINUAL

CRITICAL SERVICES

the amount of not less than 5% of the total amount payable by the terms of the Contract. No bid

shall be read aloud or considered if a proper Bid Bond has not been Submitted.

The City of St. Marys will select the bid that, in its sole discretion, is the most responsive and

responsible to the City. The City is not liable for any cost incurred by vendors in the preparation

of this bid.

A cone of silence shall be in effect from the time of the solicitation advertisement until the

project is awarded and the selected contractor is engaged in a contract with the City.

Unauthorized contact regarding this invitation to bid with staff or elected officials during this

timeframe will result in disqualification. Any oral communications will be considered unofficial

and non-binding on the City of St. Marys. Vendors should rely only on written question

responses and written statements from the city.

The City of St. Marys, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C.

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,

Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of

the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it

will affirmatively ensure that in any contract entered into pursuant to this advertisement,

disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity

to submit bids in response to this invitation and will not be discriminated against on the grounds

of race, color, national origin, sex, age, handicap/disabled in consideration for an award.

The Owner reserves the right to reject any or all bids, to waive informalities and to re-advertise,

pursuant to federal and state law.

INSTRUCTIONS TO BIDDERS

A. PURPOSE

1) The purpose of this Invitation for Bids is the procurement of a qualified Contractor

to furnish and provide all equipment, materials, labor, and services necessary for this

project.

2) The scope of work is defined below.

EXPLANATION TO BIDDERS:

Any explanation regarding the meaning or interpretation of the contract, project manual,

specifications, or any other contract documents must be requested in writing. No request

for additional information will be allowed after the last day for questions (April 23, 2025).

Any such explanations or interpretations in response to the written request shall be made

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Description	Opening Date/Time	Closing Date/Time
Solicitation of Bids Generators for Continual Critical Services	April 07, 2025 10:00 AM	May 08, 2025 2:00 PM

Generators for Continual Critical Services

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